Technical Questions - FINAL - West Palm Beach 8-21-23.pdf

Solicitation #36C77623B0045 EHRM Infrastructure Upgrades – West Palm Beach Technical Questions and VA Response Tracking Sheet

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QUESTION GOVERNMENT RESPONSE

1. 7-19-23 8-18-23

Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please change the contract type to a Fixed-Price with Economics Price Adjustments pursuant to FAR 16.203.

In accordance with FAR 52.216-1, this requirement will remain as a Firm Fixed Price contract.

2. 7-19-23

8-18-23 Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please reduce the price-hold period to 30 days.

Price-hold period will not be altered and remains as 90 calendar days.

3. 8-3-23

8-18-23

Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award?

Within the Special Notes Regarding FAR 52.229-3, Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well.

4. 8-3-23 8-18-23 Please confirm this project must meet the buy American act requirements. Yes.

5. 8-3-23

8-18-23 For verification purposes the labor of this project fall under Prevailing wages, to verify the correct wage-will it be the Superseded General Decision number

FL20220220 ELEC0728-001 03/01/2023

ELECTRICIAN (Includes Low Voltage wiring) which is located under SAM.GOV Palm Beach County and will it need to include Fringes?

Updated wage rates are posted via solicitation amendment once they are available. Fringe is always included.

6. 8-3-23 8-18-23 Provide sign-in sheets for the pre-bid site walk/meeting. Sign-in sheets were posted via solicitation amendment the day after it was completed.

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QUESTION GOVERNMENT RESPONSE

7. 8-3-23

8-18-23 We understand that the Government intends to award a lump sum contract for this Task Order. The construction industry continues to experience significant cost volatility in nearly all commodities that cannot be anticipated. Subcontractors are receiving unforeseen increases in material costs from their suppliers, sometimes on a weekly basis, that can be as high as 10% or more. How is the Government going to accommodate the current price escalation being experienced in the marketplace with regards to commodities such as wood, steel, plastics, etc.? Can an Equitable Price Adjustment (EPA) per contract length as one of the Defense FAR Supplement (DFARS) 216.203-4(1)(ii) clause be added to the RFP?

See response to Question #1.

8. 8-3-23

8-18-23 The construction industry continues to experience significant volatility, resulting in material lead time delays, in nearly all commodities that cannot be anticipated. Subcontractors are receiving unforeseen increases in material delivery durations from their suppliers. How is the Government going to accommodate the current extended lead times and material manufacturing and delivery delays that are occurring in the construction industry?

See response to Question #1.

9. 8-3-23

8-18-23 Has a Limited Source Justification (FAR 6.302-1(c), 6.303) been prepared for any materials identified under this solicitation? If so, identify which systems to which they apply and provide all related documentation, including any required Approval (FAR 6.304) or Certification (FAR 6.303(b)(12)).

No.

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QUESTION GOVERNMENT RESPONSE

10. 8-3-23

8-18-23 Section l, Experience Modification Rate, (6), states "This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors." Please confirm that the Prime is not responsible for providing EMR data for each subcontractor as part of the proposal.

Confirmed.

11. 8-3-23

8-18-23 Confirm that the Government will allow proposers a minimum of seven (7) business days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

Confirmed.

12. 7-19-23

8-18-23 The synopsis states this project requires hazardous material abatement. We have not yet located abatement details in the plans or specs. Is any hazardous material abatement required? If so, please provide details and corresponding survey(s).

The Hazardous Materials assessment and remediation documents are included at the back of the specifications as Appendix A.

13. 7-24-23

8-18-23 Drawing B01-TN100 - The new proposed cable tray layout seems to be going into the ceiling space. Is it acceptable to run the new tray within the interstitial space?

Design intends to place major raceways within the interstitial. To minimize penetrations thru the interstitial floor cable trays may be run between the ACT and the deck below the interstitial space. Coordination and approval of interstitial penetrations will be needed.

14. 7-31-23 8-18-23 Will the Solicitation require separate personnel for each position of Superintendent, SSHO and CQC Manager?

The VA standard does request that these positions are separate people. QC and SSHO may share positions.

15. 7-31-23 8-18-23 Can the government provide soils reports for the areas of new construction?

Refer to the Geotech report included at the back of the specifications as Appendix B.

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QUESTION GOVERNMENT RESPONSE

16. 7-31-23

8-18-23

Attachment 22 states the Contractor Core Working Hours are 7:00AM to 4:30. Please confirm that we will be able to access occupied work areas during this stated work period.

It is intended that these timeframes are the prime hours of construction. This project will require some night and weekend activity. Exact project phasing and access will be coordinated on a weekly basis to ensure patient care is able to continue throughout construction, but the VA will work with the Contractor to ensure once mobilized, construction progress is continuous.

17. 8-3-23

8-18-23 Regarding conduit routing from handholes to buildings, all building entrance conduits are labeled with two letters in the prints (e.g., “PP”), but there is no legend that specifies their sizes and quantities. Please clarify.

Sizes and quantities of conduits entering buildings are shown on TN400.

18. 8-3-23 8-18-23 There is no information on how to get into the buildings. Is it allowed to run surface conduits on the outside wall of the buildings?

Conduits to be run surface mount on building exteriors.

19. 8-3-23 8-18-23 There is no information about fiber routing inside buildings. Is there any pathway or requirement for fiber routing?

Fiber to be routed in conduit from the entry point to the new TR.

20. 8-3-23

8-18-23

Could you please provide electrical as built prints?

Question is too vague to provide a response.

However, the construction documents do indicate existing one-lines generally for each building.

21. 8-3-23

8-18-23 Prints TN400 has some fiber for building 16 but this building is not marked in the prints. Could you please provide building 16 locations and advise if it requires any pathway?

Building 16 is attached to building 1 and the backbone fiber should be routed from building 1 into building 16.

22. 8-3-23

8-18-23 Print TN401 Note 1 calls for demo of existing duct bank between two existing manholes. Is the demo portion only under the new building footprint or must it be removed the entire length?

The demo portion is to be under the new building footprint and noted by the grey dashed line.

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QUESTION GOVERNMENT RESPONSE

23. 8-3-23

8-18-23

Print TN401 Note 1 calls for demo of existing duct bank between two existing manholes. Please confirm if the section to building 14 also needs to be removed.

Buildings 14 and 22 need to be re-fed prior to any demo work. Fully install and commission the new duct bank from hand hole/manhole to hand hole/manhole prior to any demo work.

The portion noted with demo line is to be removed.

24. 8-3-23 8-18-23 Manhole details on print TN506 do not show depths.

Please provide.

Refer to Civil drawings for manhole depth.

Conduits to be run 24" minimum depth non-drive surface, 30" minimum depth drive surface.

25. 8-3-23

8-18-23 Print B07-500 Note #1 states that building #7 will be updated based on another project design. Please advise where it is located and what is the existing panelboard type.

The design team does not have any further data on the renovation of Building #7.

26. 8-3-23 8-18-23 Building 14 - panel boards on riser diagram (B14-E500) have different names and capacity than panel schedules on print B14-E600. Please confirm if they are the same.

The 60A designation for the two panelboards on Drawing B14-E500 is incorrect. The 100A designation on Drawing B14-E600 is correct.

27. 8-3-23 8-18-23 Building 22 – the panel LIT does not show any new breakers on print B22-E600. Is there any new load or breaker for this panel?

The existing circuit breakers in panelboard LIT are existing to remain. The new branch circuits are routed to the existing circuit breakers.

28. 8-3-23

8-18-23

The panel schedules do not show any breaker for metering equipment. Please confirm if this is correct.

If branch circuits are required for the metering systems provided as part of the scope of work, they shall be connected to the nearest panelboard.

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QUESTION GOVERNMENT RESPONSE

29. 8-3-23 8-18-23 Print B23-EN400. New lighting site poles size is missing. Could you please provide it and pole details?

Please see the following for the additions to the Lighting Fixture Schedule that applies to all buildings:

G1 25' CONCRETE POLE, PAINTED BLACK

WITH TWIN HEAD AREA LIGHT AT 180

DEGREES, TYPE III DISTRIBUTION, 70

CRI, 4000K

COOPER GALN GALLEON II SERIES LED

7000 PER

HEAD

250 W 120 V

G2 25' CONCRETE POLE, PAINTED BLACK

WITH TWIN HEAD AREA LIGHT AT 180

DEGREES, TYPE IV FORWARD THROW

DISTRIBUTION

COOPER GALN GALLEON II SERIES LED

7000 PER

HEAD

250 W 120 V

G3 25' CONCRETE POLE, PAINTED BLACK

WITH TWIN HEAD AREA LIGHT AT 90

DEGREES, TYPE III DISTRIBUTION

COOPER GALN GALLEON II SERIES LED

7000 PER

HEAD

250 W 120V Pole lighting circuit shall be 2#8, 1#10G in 1 inch conduit.

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30. 8-3-23

8-18-23 Print B23-E500 Note 8 calls for 350Kw, 208/120V gen set. Please confirm if this is correct.

The voltage in Keyed Note 8 is incorrect. The two generator sets are 480Y/277V, not 208Y/120V.

31. 8-3-23 8-18-23 Are new generators in building 23 supposed to work in parallel or they will work one or the other?

The generators are to operate as N+1, not to operate simultaneously in parallel.

32. 8-3-23

8-18-23 Specification section 26 32 13, 2.13 Controls, indicates a generator control cabinet. Is this a separate engine control cabinet separate from the engine mounted control panel?

A separate generator control cabinet is not required if all engine-generator controls are housed within the engine-mounted control panels.

33. 8-3-23

8-18-23

Print B23-E500. Note for spare breakers is in the legend but not in the prints. Please advise if this note applies to this print?

The Keyed Note 11 is missing from Panelboards 23-SBHDP-A-105, 23-SBHDP-B- 105 and Switchboard 23-GHSB-103. These require the listed spare devices and bussed space.

34. 8-3-23

8-18-23

Some panel schedules are missing for Buildings 1 and

23. Please advise.

Please note that panelboard circuit directories are not provided for the electrical switchboards and distribution panelboards that are indicated on the one-line diagrams with circuit breakers, spares, spaces and ratings. Please advise of any equipment that is not shown either on the one-line with main and branch devices or in the panelboard branch circuit directories.

35. 8-3-23

8-18-23 Docking station for building 23. Print E23-E500 calls for Nema 4X and print B23-EN303 for Nema 3 enclosure. Please confirm what is the correct Nema for the docking station.

The requirement for a NEMA 4X enclosure is correct. The keyed note on B23-EN303 for NEMA 3R is incorrect.

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36. 8-3-23

8-18-23

Building 23, Could you please confirm what is the runtime and at what load the UPS’s in this building should be rated?

Please refer to Keyed Note 7 on Drawing B23- E500. The UPS run time is 10 minutes with 60 kW of UPS modules at full capacity. Only 50 kW of the system’s full capacity of 100kW will be installed by this project.

37. 8-3-23

8-18-23 Building #1, print B01-EN332. Note 3 and 4 states that emergency switchgear is in design. Please advise what type of breaker must be added per note 3 and how to address the programing on a panel that is on design?

Design is based on current layout. VA will provide information and scope of new switchgear IF/WHEN available.

38. 8-3-23

8-18-23 Building 01, Print B01-EN332 note 2 calls for a 300A circuit breaker to ser EH-ATS but riser on print B01- E500 calls for a 400A breaker. Please clarify what is the right size?

The reference to a 300A circuit breaker is incorrect. The 400A circuit breaker indicated on B01-E500 is correct.

39. 8-3-23

8-18-23

Could you please provide the location of the electrical utility demarcation point for building 23?

The electrical service demarcation point with FP&L is at the secondary side of the FP&L pad mount transformer based upon the FP&L manual. Confirm with FP&L.

40. 8-3-23 8-18-23 Print B01-E501, feeder size for 3rd floor UPS is missing. Could you please provide the designed feeder size?

The missing feeder size for these two feeders is the following: 3#4, 1#8, 1” C.

41. 8-3-23

8-18-23

Print B01-E502, feeders’ sizes from busway to disconnects are missing. Could you please provide the designed feeder size?

The missing feeder size for the feeders from the 60A Busway Switches to the UPS cabinets is the following: 3#6, 1#8, 1” C. The missing feeder size from the 100A Busway Switch to the panelboard is 3#3, 1#3/0 Neutral, 1#8 Ground in 1-1/2”C.

42. 8-3-23 8-18-23 Print B01-E503, feeder size for 4TH floor UPS is missing. Could you please provide the designed feeder size?

The missing feeder size for these two feeders is the following: 3#4, 1#8, 1” C.

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43. 8-3-23

8-18-23 Level 7, busway locations. Print B01-E502 calls for new disconnects on existing busways. Could you please confirm busway locations and type/manufacturer?

The busways are located in Electrical Room 7B- 302B. The busway is Westinghouse Pow-R- Way.

44. 8-3-23 8-18-23 Page B03-TS301 shows an A2 camera on the plans but calls out an A1 camera in the SSTV schedule. Which is correct?

It is a type A2 camera.

45. 8-3-23 8-18-23 There are 25 cameras with the designator ‘CCTV VSS -

TYPE A2’ and 5 called ‘SSTV-TYPE A2’. What is the difference, if any?

They are the same. CCTV=SSTV.

46. 8-3-23

8-18-23

Page B14-TS301 shows a camera called A2/14-122 on the floor plan, but there is no SSTV schedule. Is this camera being installed?

Yes, Sheet: B14-TN301

Cam #: A2/14-122

RM name: TR 14-122

Cam Type: SSTV-TYPE A2

47. 8-3-23 8-18-23 Some pages are missing the SSTV schedules. Are these located on another page that was not included in the ATTACHMENT+14+-+Security PDF?

See response to question 46 for schedule information for building 14.

48. 8-3-23 8-18-23 There are 41 card readers shown on the security drawing floor plans, but the PACS schedules account for 42 readers. Which quantity is correct?

My count on both schedules and CRs is 41.

49. 8-3-23 8-18-23 B23-TS300 shows a door type ‘DD-TYPE 2’ in the

PACS schedule, but this detail is not shown on TS500.

Please provide the door detail.

DD-TYPE 2 in schedule should be DD-TYPE 1

50. 8-3-23 8-18-23 Who is responsible for providing the electrified door hardware (electric strikes, transfer hinges, crashbars, etc)?

Electrified door hardware shall be included within the contract scope. Design team will identify in hardware sets.

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51. 8-3-23 8-18-23 Section 281300 mentions a UPS but does not specify how long the CCTV system needs to stay online. Please clarify.

Centralized UPS provided see electrical drawings to confirm.

52. 8-3-23 8-18-23 Will Innometriks High Assurance Suite be accepted for

PIV/TWIC/CAC/PIV-I/CIV card authentication and management based on FIPS 201-2?

Without looking into it further we cannot confirm if this system meets the FIPS 201-2 requirements.

53. 8-3-23

8-18-23 Section 2.3.s. 4.b- FIPS 201 readers shall be able to read, but not be limited to, DESfire and iCLASS cards.

These cards are not compatible with each other as they can’t be read by the same reader. Please specify which cards are acceptable or preferred by the VA – DESfire or iCLASS.

VA currently uses ID-One PIVs. And some of the card readers used here include HID pivClass.

54. 8-3-23 8-18-23 DOOR TYPE DD-TYPE 1 is shown on the floor plans but is absent from the ACS panel schedule. Please clarify if these doors require access control.

DD-TYPE 2 in schedule should be DD-TYPE 1.

55. 8-3-23 8-18-23 The access control spec says to reference 28 16 11 for

Intrusion Detection System. This spec section is not in the specification PDF.

Reference should be removed.

56. 8-3-23 8-18-23 Will existing WAP locations require new cables? Campus owned WAPs require new cables, Guest wireless is outside of scope.

57. 8-3-23 8-18-23 Will the new cabling be plenum or non-plenum rated? New cabling should be plenum rated.

58. 8-3-23

8-18-23 Will demo drawings be issued showing existing low voltage voice, data, and backbone cabling to be removed?

All new cabling is replace in place, All OIT network data devices shown on plans will need new cabling and old cabling removed.

Backbone cabling to existing TRs shall remain in place.

59. 8-3-23

8-18-23 Drawing B01-TN301 through B01-TN-327, B03-TN-

100, B10-TN301, B12-TN301, BN14-TN301, B16-

TN301, B19-TN301, B22-TN301, B23-TN304, B-23-

TN305, keyed note #8 is for a 50-pair Cat3 from signal closet to IDF. But what is the quantity – i.e., (1) 50-pair Cat3 or (1) 50-pair per 48-port patch panel?

Provide a 50-pair Cat 3 cable for each 48 port patch panel.

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60. 8-3-23 8-18-23 Will 50-pair Cat3 cables need to be terminated with amphenol connectors?

No, they should terminate in the patch panel in the rack.

61. 8-3-23 8-18-23 Drawing B07-TN110, detail #1, keyed note #2 states existing conditions were not observed refer to as builts.

Will the as built drawings be provided?

VA will provide as-builts to selected contractor.

62. 8-3-23

8-18-23 01 00 00 – 6 #4. Work may need to be limited to hours outside of normal business hours when spaces are unoccupied. It is understood that some work will need to be done off hours to facilitate the completion of the work within the occupied spaces. As a general ballpark for bidding purposes can the VA provide a % of work that will need to be done after hours?

It is recommended that the contracting team plan for 15% of this project to be completed after hours and on weekends. This aligns with other VA projects around the country.

Variations from this percentage will be completed on an as needed basis.

63. 8-3-23

8-18-23

Will alterations to the fire protection system be required to be completed after hours due to the nature of the work and the required shutdown of the system?

Since the main hospital is 24 hours, shutdowns will be coordinated with the local VA to impact healthcare as little as possible. Fire watches will be required during shutdowns. It may be better to perform fire protection shutdowns during normal business hours as more VA staff will be on site.

64. 8-3-23

8-18-23

01 00 00 – 9 – Based on the shut down schedule provided by the VA if additional time is needed for shutdowns will the VA accommodate additional time requests?

Contractor shall develop their schedule with shutdowns into consideration. Major utility shutdowns require minimum two weeks’ notice and possibly after-hours work. Additional time, at no cost, may be considered when brought up during the first schedule review. Each time extension after that will be discussed on a case by case basis.

65. 8-3-23

8-18-23 01 00 00 – 15 – NPDES permit is required, will the VA submit the application as Owner? Will costs of the NPDES permit be paid for by the VA or by the contractor? What are the approximate costs of the permit?

Permit to be acquired and paid by the contractor. Approximate cost is $250.00

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66. 8-3-23

8-18-23 01 00 00 – 16 - “There are existing arsenic wells on the site. A copy of the arsenic wells map will be made available for inspection by bidders upon request…” Please provide map. Also, please confirm arsenic is a typo.

Arsenic is not a typo. See attached map of the wells, which are being monitored.

67. 8-3-23 8-18-23 01 00 00 – 32 1.27 – Can contractors QC provide the documentation photos that are required per the contract documents? Can QC provide indexing?

No

68. 8-3-23

8-18-23

01 45 00 – 7 Please confirm a separate site superintendent, SSHO and QC manager will be required to be onsite during the course of construction.

These roles shall be performed by separate people. The Superintended or equal shall be on site for all construction activity. The SSHO and QC manager shall be on site as identified per your Safety and QC plans. QC and SSHO may share positions.

69. 8-3-23

8-18-23 01 45 29 – 5 “Provide full time observation of fill placement and compaction and field density testing in building areas and provide full time observation of fill placement and compaction and field density testing in pavement areas to verify that earthwork compaction obtained is in accordance with contract documents.”

Please confirm a FULL TIME independent inspector will be required to be onsite during all fill placements including for the new building and the duct bank installation.

Full Time observation will be required during the activities identified. This individual would not be required to be on site or a part of the project where the identified activities are either not being performed or completed.

70. 8-3-23

8-18-23 01 45 35 – 1 1.1 “The registered design professional performing these observations will be a representative of the Designer of Record (DOR) for the building being constructed.” Please confirm that all SPECIAL INSPECTIONS will be performed by the DOR and the prime contractor will not be responsible to hire a independent inspector for these services.

The design team will be performing site inspections per 01 45 35 1.1.1. These site inspections are not continuous but will be coordinated with the installing contracting team to best benefit the project.

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71. 8-3-23

8-18-23 01 45 35 – 2 1.4 E - The SI must be an independent third party hired directly by the Prime Contractor. – Please confirm SI will be the responsibility of the DOR.

We believe this reference is for 1.1.4.E. The SI is different than the DOR. The SI will be part of the Construction Team. As identified within the first paragraph of the spec section, the DOR is in addition to the SI requirements.

72. 8-3-23 8-18-23 01 81 13 -12 3.1 – Please confirm air flush out will be required only on the new building 23. Confirmed.

73. 8-3-23

8-18-23

01 91 00 – 18 – Please confirm contractor is responsible to hire and manage CITP Commissioning Agent CxP.

We believe this item to be spec item 1.1.8.

Correct, the contractor will be responsible for having a CITP Agent on their team. Third party contractors to be approved by the VA. VA will observe/approve as a part of the commissioning process.

74. 8-3-23 8-18-23 Please confirm the CxP can be a employee of the structured cable installer.

The VA specs do not indicate that this position is required to be a dedicated position or which entity should employ the team member.

75. 8-3-23 8-18-23 03 30 00.10 Please note ACI will not provide a list of members to the public. Question is too vague to provide a response.

76. 8-3-23

8-18-23 05 12 00 – 3 – 1.5 – Please confirm steel fabricator and erector must be AISC certified even though the SIOR will perform inspections on work. 01 45 35 – 6 “Special Inspections of fabricator's work performed in the fabricator's shop is required to be inspected in accordance with the Statement of Special Inspections and the Schedule of Special Inspections unless the fabricator is certified by the approved agency to perform such work without Special Inspections. Submit the applicable certification(s) from the following list to the Contracting Officer for information to allow work performed in the fabricator's shop to not be subjected to Special Inspections.

Yes

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77. 8-3-23 8-18-23

07 24 00 Spec refers to 09 06 00 for the BOD but the schedule of finishes doesn’t provide a BOD for EIFS, please specify which manufacturer the VA would prefer. “A. Basis of Design: Section 09 06 00, SCHEDULE FOR FINISHES.”

BOD for EIFS exterior finish to be based on (to match) Building 22. Contractor to request finish plans of Building 22 from the West Palm Beach

VA.

78. 8-3-23

8-18-23 07 84 00 – 2 Please confirm Fire Stopping contractor must be FM Global or UL Certified installer.

These are the two approved certifications currently. Contractor can submit third party certification prior to bid for review of prior approval.

79. 8-3-23 8-18-23 Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid.

This is correct per the VA Standard.

80. 8-3-23

8-18-23

09 05 16 – If unforeseen conditions are encountered in the field such has high moisture content or unsatisfactory pH conditions will the VA provide a change order to remediate the concrete or should the contractor price in remediation on all new flooring?

The contractor shall include in their bid those items that are quantifiable within the construction documents. Where unforeseen conditions are not able to be identified, those items shall be discussed during construction on a case by case basis. Contractor shall remediate, at no cost to the government, any NEW work that does not meet specifications.

81. 8-3-23

8-18-23

09 06 00 – there are multiple areas where brick pavers will be disturbed onsite during the duct bank installation, please provide a BOD for the pavers.

Brick pavers were recently installed under a separate project. If a BOD is available VA will provide. Where a BOD is not available, match existing site installations as close as possible based off of visual observation of paver characteristics.

82. 8-3-23 8-18-23 09 06 00 – please provide BOD for TPO roofing. BOD for TPO roofing to be provided by the

West Palm Beach VA preferences.

83. 8-3-23 8-18-23 09 06 00 – 11 12 00 please provide BOD for Gate Arm.

Provide Zoro or equal gate arm with length to cross entire opening. Design team will review with local VA on if the have a preference for gate arm. BOD has been noted on the civil drawings CS511 & CS512 where they refer to cut sheets as per screenshots below. Review with VA.

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84. 8-3-23 8-18-23 FO1 Other than for testing, is the contractor required to fill the fuel tanks to capacity as part of this contract?

Per specification section 26 32 13, Part 3.2 J, after the completion of field tests the generator’s fuel tanks are to be filled.

85. 8-3-23

8-18-23

27 05 33 – Is it the VA’s intention to have all communications wiring that is located in walls to be placed in conduit?

All cabling shall be placed in conduit. Existing conduit can be reused. If there is no existing conduit contractor shall attempt to use flexible conduit to reach the location. Waivers may be issued on a case-by-case basis depending on location and impact to the facility.

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86. 8-3-23 8-18-23 TN503 #6 – This detail shows two existing conduits connecting a data drop, are we to assume all data drops will have two conduits?

No, conduit quantity determined by existing conditions.

87. 8-3-23 8-18-23 TN503 #6 – Will multiple CAT6 wires in a single conduit be acceptable until the swap over, at which time one will be removed?

All new cabling to be CAT 6A, remove existing cabling and faceplate from backbox and replace with quantity of CAT 6A cables.

88. 8-3-23 8-18-23 TN503 #7 – Approximately what percentage of drops are currently run in conduit and how many are run free air or loose?

Assume all cabling shall be in conduit. Where conduit is not existing, free air can be provided to those locations.

89. 8-3-23

8-18-23 Please clarify, can cable tray be ran in the interstitial space where available, or is it to be ran between the ACT and deck below the interstitial space.

Design intends to place major raceways within the interstitial. To minimize penetrations thru the interstitial floor cable trays may be run between the ACT and the deck below the interstitial space.

90. 8-3-23

8-18-23 32 90 00 Landscape Restoration (Reference CS103, KN 8 and KN 9): The soil stabilization plan for the Data Center area (Sheet CS103) directs that all areas indicated will receive both temporary seeding soil stabilization AND permanent sodding soil stabilization.

On the Civil Construction plans (CU101-CU107), KN 4 for landscape restoration sections states “Restore and stabilize landscape to existing conditions.” Do ALL areas marked for stabilization require temporary seeding and associated care AND final sodding?

As needed utilize the required control measure specific to the detail. Refer to Temporary seeding details.

91. 8-3-23 8-18-23 Does the West Palm facility have a irrigation sprinkler system? What type of piping is the system? Yes, PVC.

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92. 8-3-23

8-18-23 32 90 00 Landscape Restoration (Reference CS103, KN 8 and KN 9): The soil stabilization plan for the Data Center area (Sheet CS103) directs that all areas indicated will receive both temporary seeding soil stabilization AND permanent sodding soil stabilization.

On the Civil Construction plans (CU101-CU107), KN 4 for landscape restoration sections states “Restore and stabilize landscape to existing conditions.” Do ALL areas marked for stabilization require temporary seeding and associated care AND final sodding?

As needed utilize the required control measure specific to the detail. Refer to Temporary seeding details.

93. 8-3-23

8-18-23 32 05 23 Exterior Concrete Sidewalks (Reference CU102/107, KN 1A): Please clarify the extent of reinforced concrete sidewalk called out with KN 1A on sheet CU102 and sheet CU107. There are not clear boundaries separating the reinforced vs. unreinforced sidewalk in these areas.

The reinforced concrete sidewalk will include the entire section of the sidewalk on the Northside of Bldg-23. It also includes the section of sidewalk to the east of the utility pad.

(refer to CS101).

94. 8-3-23

8-18-23

31 20 11 – Will spoil haul off be tested prior to removal?

31 20 11 – Will spoil haul off be tested prior to removal? (The specification 31 20 11 seem to not mention this. It does mention that “Offsite soils brought in for use as backfill shall be tested” 3.3,D).

95. 8-3-23 8-18-23 31 20 11 – Will contaminated soils be considered an extra to the contract?

Yes, appropriate notification and third party testing would need to be provided to the VA for consideration.

96. 8-3-23 8-18-23 If unsuitable soils are found during excavation will unsuitable soil remediation and undercuts be considered an extra to the contract?

Yes, appropriate notification and third party testing would need to be provided to the VA for consideration.

97. 8-3-23 8-18-23 31 20 11 (Earthwork): Will contaminated soils be considered an extra to the contract? Will unsuitable soil be considered an extra to the contract?

Yes, appropriate notification and third party testing would need to be provided to the VA for consideration.

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98. 8-3-23

8-18-23 Drawing B23-TN301 Keyed Notes; Number 3- ¾ AC grade fire rated backboard with two coats of fire-resistant paint. Is this Telecommunication contractor responsibility?

No, this would fall under the GC.

99. 8-3-23

8-18-23 Drawing T-000 Project Phasing Notes; Note A- Provide fiber interconnections between the existing main computer room and the new main computer room during construction. How many strands of what fiber type is required?

The fiber required is 24-strand single mode indoor/outdoor rated OS2 FOC. Fiber for the existing computer room is included in the site fiber schedule and on the logical fiber riser diagram.

100. 8-3-23 8-18-23 Are there hospital tent requirements in any areas of the hospital when working?

Containment units within sterile areas an d other areas based on ICRA classification may be required.

101. 8-3-23 8-18-23 Are there any off-shift requirements based on specific areas of the hospital? Which areas will require all off-shit labor?

See Item 16

102. 8-3-23

8-18-23 Drawing B01-TN301 Enlarged Telecom Plans;- Keyed Notes.- Note #8.- Provide 50 pair CAT3 cable to closest Signals closet to the patch panel. Where are the signals closets?

Existing signals closets are marked on the floorplans with keyed note 1.

103. 8-3-23

8-18-23 Drawing B01-TN150C 5th level area C. & Drawing B07-TN110 say existing conditions not observable.

Refer to as-builts. Does not show any CAT6A cables on drawings or device schedule. Do we include CAT6A drops for these areas?

Yes, any OIT network data devices shown on as-built drawings (provided by VA) should be re-cabled to the new TR on the associated floor.

104. 8-3-23

8-18-23 Drawing T-000 Penetration Requirements; Note 1 Electrical contractor shall provide fire rated sleeves per these instructions & as shown on the plans. Drawing T- 010 Structured Cabling System Legend; Rough -in and Support by Electrical Contractor. Is electrical contactor responsible for all inter-building floor cores, wall cores, fire rated sleeves through the floors and walls? Whether they are show on drawing or not?

Confirmed.

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105. 8-3-23 8-18-23 If electrical contractor is responsible for sleeves does the FM Global and UL certification for fire stopping apply?

Confirmed.

106. 8-3-23

8-18-23 Drawing B03-TN301 General Notes; Note 10- Provide MTP Fiber Optic Trunk Cables for A side and B side backbone from the Data Center to each Telecommunications room. We don’t usually see this for fiber backbone cables that travel long distances. Can fiber pigtail splice cassettes with LC connectors be used instead of MTP connectors being plugged into MPO cassettes? Pigtail fiber cassette’s part number (CCH- CS24-A9-POORE) for example.

Yes, this is acceptable.

107. 8-3-23

8-18-23 Drawing TN400 Site Plan Telecom; - Can telecom contractor install a fiber optic consolidation point at the main hospital route A and route B entry points? This will allow a bigger fiber count cable to be installed from the New Main Computer Room over to the A and B entry points. Once the fiber enters the main hospital building it would then splice straight through inside a splice enclosure to the internal building TR fiber backbone cables.

A variance may be required for this approach.

This would have to go thru the variance process and approval.

108. 8-3-23 8-18-23 Drawing TN400 Site Plan Telecom;- Assuming that no copper backbone cabling is needed between buildings?

No copper backbone is required between buildings.

109. 8-3-23

8-18-23 4Drawing TN400 Site Plan Telecom;- Keyed Notes- #5 through #20.- Called for 24 strand single mode indoor/outdoor rated OS2 FOC. Assuming that the indoor/outdoor fiber backbone cables will be installed directly into underground conduits?

Confirmed.

110. 8-3-23

8-18-23 Drawing B01-TN100 Basement Level Overall Plan- Telecom; - Assuming the Telecom contractor will install all the cable trays through every floor of the hospital? Cores and Sleeves by others?

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111. 8-3-23

8-18-23 Drawing B01-N301-Enlarged Telecom Plans-1-BA- 216; -Keyed Notes; #4 Network Switches, #7 PDU’S, #12 Vertical PDU, and #18 PDU. Who is providing these keyed note numbers?

Network switches are owner furnished, PDUs are contractor furnished.

112. 8-3-23

8-18-23 B01-FP-100C Please clarify what the symbol is on the sheet?

The symbols in questions are showing through from another sheet and are not needed. A/E concurs, and updated snip is provided with removal of ductwork.

113. 8-3-23 8-18-23 Please confirm there is no access flooring on this project. That is correct.

114. 8-3-23

8-18-23 28 05 00 – 5 #3 – Please confirm the cable install is required to have on staff a Registered Communication Distribution Designer certified by Building Industry Consulting Service International.

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115. 8-3-23

8-18-23 Please confirm work in common hallways requires use of the control cube method i.e. cart with plastic covering and sealed connection to work site with hepa vacuum for vacuuming prior to exit.

Yes - pending VA Facility Safety Manager approval

116. 8-3-23 8-18-23 Are we required to use plenum rated cabling for all areas? Can we use riser rated cabling in non plenum spaces?

All new cabling should be plenum rated.

117. 8-3-23

8-18-23 Does the VA have extra network equipment (switch gear, routers, UPS's) to keep the network connected during construction and cut over? If not will the contractor need to provide?

The phasing notes included provide cutover information. T-000 sheet/Phasing Notes/C

New TRs are to be fully operational prior to cutover.

118. 8-3-23

8-18-23 01 35 26 – 17 - The primary project scope area for this project is: Class III, however, work outside the primary project scope area may vary. – Will fire rated plastic sheathing be acceptable during the course of construction or will hard wall barriers be required?

Yes, fire rated plastic sheathing barriers are acceptable – With approval by the VA COR & Facility Safety Manager

119. 8-3-23 8-18-23 If hard wall barriers are required will walls need to be 1 hour rated? Yes, if hard barriers are required.

120. 8-3-23 8-18-23

CD101 – Plan is illegible, please update drawing.

Question is too vague to provide a response as drawing has been confirmed to be legible when downloading from SAM.gov.

121. 8-3-23

8-18-23 CD103 – Demo Note 3B “remove and replace” – Can we assume remove and reset or will the bus shelters need to be replaced? If so please provide additional information for the bus shelter.

Yes, Remove and Replace here would mean removing and storing the bus shelter and installing it once the surface area is restored.

122. 8-3-23

8-18-23 CD103 – Demo Note 3D “remove and replace” – Can we assume remove and reset or will the call box need to be replaced? If so please provide additional information for the call box.

Yes, Remove and Replace here would mean removing and storing the call box and installing it once the surface area is restored.

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123. 8-3-23

8-18-23 The structural drawings refer to a pre-engineered metal canopy and refer back to the architectural drawings.

The architectural drawings do not provide a BOD.

Please provide a BOD and a specification for the product.

BOD for the canopy system cut sheets has been submitted with the project manual.

124. 8-3-23 8-18-23 B01 AE101 D19 – Can an interior picture be provided of the shaft of the cart lift for bidding purposes? See attached photos.

125. 8-3-23 8-18-23 B01 AE101 D19 – Please provide a manufacturer make and model for the cart lift.

Manufacturer: Matot, Automatic Loading Cart Lifts. We do not have the model readily available at this time.

126. 8-3-23 8-18-23 B01 AE101 D19 – Will a confined space permit be required for the removal of the cart lift?

Yes. This should be addressed within the job specific safety plan.

127. 8-3-23 8-18-23 B01 AE101 D19 – Are the cart lift doors embedded in masonry or concrete which will require chipping to remove?

See attached photos.

128. 8-3-23 8-18-23 Is the Cat6A cabling shielded or non-shielded? Cat 6A U/UTP for horizontal distribution.

129. 8-3-23 8-18-23 For AP and Camera devices are the cables to be a specific color to help designate them on the patch panels and throughout the pathways?

Cables colors should be system specific Coordinate cable colors with local VA OIT.

130. 8-3-23

8-18-23 Is LV contractor to provide and install CAT6A patch cables at Headend and workstations-this is answered partially in legend note under remarks #4-Nevertheless we would prefer to receive clarification from you regarding if indeed it is for both sides?

Patch cables within the TR/Headend are to be provided by contractor, field patch cables should be provided by owner/VA OIT.

131. 8-3-23

8-18-23 Is there a strict adherence to port quantity-meaning if there is a single drop, is there to be a single port Faceplate or install a dual or quad for potential future expansion?

The typical standard density work area telecommunications data faceplate will consist of two 8P8C (two WAOs). In areas where a single drop, install the typical 2-port faceplate, unless the single drop is for a wall phone.

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132. 8-3-23

8-18-23 Is the EC responsible for providing/installing fire stopping materials for all penetrations throughout the complex including creates. or is the LV contractor responsible for only the TR rooms and penetrations that it creates?

EC in charge of penetrations and sleeves. Low voltage contractor to install firestopping materials for penetrations they create.

133. 8-3-23 8-18-23 Does all Fiber need to be installed with pre-terminated ends or can the ends be terminated once the Fiber is roughed in?

Fiber in new data center needs to be factory pre-terminated, outside of the data center, the fiber can be terminated once roughed in.

134. 8-3-23

8-18-23 Will HEPA carts be required for the installation of performing LV SOW throughout the entire duration of the project and on all floor levels and any other areas of consideration?

Yes - pending VA Facility Safety Manager approval of each ICRA

135. 8-3-23 8-18-23 Same question above relating to the demolition SOW? Yes - pending VA Facility Safety Manager approval of each ICRA

136. 8-3-23

8-18-23 For clarification purposes what contractor is responsible for providing/installing penetration sleeves/Hilti Sleeves/Basket trays/Conduits etc. relating to main pathways in hallways, corridors, between floors and other common areas?

Low voltage contractor is responsible for basket trays and conduits, EC responsible for penetration sleeves.

137. 8-3-23 8-18-23 Are the patch panels to be High Density or standard Density? High density, 48-port 1 RU patch panels.

138. 8-3-23 8-18-23 Patch Panels shown on Rack layouts print appear to be unloaded, is this correct to say so? Correct.

139. 8-3-23 8-18-23 Is the 48 loaded patch panel 1RU or 2RU for the Cat3 cabling? 1 RU for Cat3 cabling.

140. 8-3-23

8-18-23 For clarification and verification purposes is the LV contractor to provide the Rack mounted UPS 5KW, Vertical Rack PDU’s with 5-20R 30A Outlets, and the 60 A PDU with six NEMA L21-20R Output Receptacles?

Anything in the racks included in the Div 27 specs are in the LV contractor’s scope.

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141. 8-3-23

8-18-23 Need clarification if the Racks are 4 post racks or Server Cabinets? Racks are depicted on the Blueprint.

Typical all new TRs the racks are OR- MM2073038-W (OR Equivalent) Mighty MO 20 Cable Management Rack 30" Channel Depth, 7' High, White Finish.

142. 8-3-23 8-18-23 Notes say technical assistance will be needed, Does VA IT want full blow Rack & Stack, partial, etc.? Will need to be confirmed with VA OIT.

143. 8-3-23 8-18-23 Do you prefer the (GW) Guest Wi-Fi to be of different color for both cable and Jacks vr. In-house Wi-Fi?

Guest Wireless is out of scope and should remain in place.

144. 8-3-23

8-18-23

In what type of format is the work to be scheduled?

Example will it commence by Floor, by section of Floor, Multiple floors, etc.?

The work will be performed by section of floor.

The hospital will remain fully functional throughout the project. There is opportunity for multiple sections of work on multiple floors at a single time depending on construction workforce.

145. 8-3-23 8-18-23 What length of warranty is required pertaining to the structured/network cabling?

Telecommunications warranty identified within spec section 270511 paragraph 1.1.13.

146. 8-4-23

8-18-23

Will the work be involved in an active setting, or will each floor/section be shut down until completed?

The work will be performed in an active setting.

There will be opportunity to schedule phased outages to allow for demo and installation of new data device components. Ex: the hospital will give up 10 spaces a day to allow work to proceed. Phasing meetings will be required as we work through each building.

147. 8-4-23 8-18-23 Provide the firm and point of contact for the mechanical controls system. The existing control system is by Siemens.

148. 8-4-23 8-18-23 Will the owner be purchasing and installing the FF & E?

Yes, any furniture and personal equipment for employees will be VA provided and installing.

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149. 8-4-23

8-18-23

Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc., from the affected areas prior to construction.

Where specifically referring to the data device replacements, it is intended that the Owner will notify staff in those areas that construction will be taking place and they have the choice to remove personal items if desired. Where replacing data devices is minimally invasive, it is likely that furniture will remain in each space.

The installing contractor shall include the time and manpower as needed to temporarily move furniture away from walls to allow work to proceed. Where required, the contractor shall include the disassembly and reassembly of systems furniture.

150. 8-4-23

8-18-23 Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor?

Recommended level of ICRA has been identified on the drawings. The facility will confirm or provide the final determination at the time of construction when the work is coordinated with the VA.

151. 8-4-23 8-18-23 Confirm standard / permissible work hours during construction. See Item 16

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152. 8-4-23 8-18-23

Print B23-EN400 has G1, G2 and G3 new site fixtures, but they are not on the fixture schedules. Please specify the type and manufacturer of those fixtures? And please provide pole details.

Please see the following for the additions to the Lighting Fixture Schedule that applies to all buildings:

G1 25' CONCRETE POLE, PAINTED BLACK

WITH TWIN HEAD AREA LIGHT AT 180

DEGREES, TYPE III DISTRIBUTION, 70

CRI, 4000K

COOPER GALN GALLEON II SERIES LED

7000 PER

HEAD

250 W 120 V

G2 25' CONCRETE POLE, PAINTED BLACK

WITH TWIN HEAD AREA LIGHT AT 180

DEGREES, TYPE IV FORWARD THROW

DISTRIBUTION

COOPER GALN GALLEON II SERIES LED

7000 PER

HEAD

250 W 120 V

G3 25' CONCRETE POLE, PAINTED BLACK

WITH TWIN HEAD AREA LIGHT AT 90

DEGREES, TYPE III DISTRIBUTION

COOPER GALN GALLEON II SERIES LED

7000 PER

HEAD

250 W 120 V

Pole lighting circuit shall be 2#8, 1#10 ground in 1 inch conduit.

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153. 8-4-23

8-18-23

The M30 crash rated fence did not indicate a P Rating (Penetration Rating). Can you advise on the required P Rating for the crash rated fence?

The M30 crash rated fence did not indicate a P Rating (Penetration Rating). Can you advise on the required P Rating for the crash rated fence?

(The M30 rating is the VA minimum requirement. The VA would like to stop a 15K vehicle moving 30mph within 5 ft after impact.)

154. 8-4-23 8-18-23 Is there masonry work for the exterior of the building?

Do we need to be provided a masonry specification for this project?

No masonry work is expected on this project.

155. 8-4-23 8-18-23 Specification states to provide an SSHO, can the project superintendent have dual duties as the superintendent and SSHO?

QC and SSHO may share position duties.

Superintendent and QC positions are separate people.

156. 8-4-23 8-18-23 Specification states to provide a CQC System Manager, can the project superintendent have dual duties as the superintendent and CQC System Manager?

The VA does request that these positions are separate people.

157. 8-4-23 8-18-23 If the superintendent is able to provide combined SSHO and CQC System Manager capabilities, will they be able to perform all three positions in tandem?

The VA does request that these positions are separate people.

158. 7-19-23

8-18-23

We have attached drawings from AutoGate. Please review and advise if this is an approved option for the Vehicle Security Gate required by keynote 16 on CS101, and specification 34 75 13.13.

The provided vehicle gate option in the detail on CS512,513 and associated cutsheets provides a K12/L3 crash rating that refers to a barrier's ability to stop a 15,000-pound vehicle moving at 50 mph. VA would need more details such as the manufacture information. Electrical would need to know its requirements to verify it is compatible with the current design. The information provided is insufficient.

Substitution is not approved.

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159. 8-15-23

8-18-23 Plan Sheet CU102 shows area where new ductbank placement is in Fire…