JA Best Access Systems - Cormax_Redacted.pdf

Request for Brand Name Justification Format MPT to SAT ($2K to $250K)

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C263-25-AP-2005

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold ($2K) but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263-25-AP-2005

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23

(NCO 23), Iowa City Health Care System (VAICHCS), Facilities Management Engineering Department, 2237# 636-25-3-8871-0009.

2. Brief Description of Supplies/Services required and the intended use/Estimated

Amount. A new construction project has a need for a Brand Name item – Best Access Systems brand, Best CORMAX, X Series line of door lock cylinder cores. This is a partial requirement for Project 636A8-22-102 Upgrade Doors and Door Hardware in which the contractor must replace doors, door frames and other door related hardware in various buildings around the Medical Center. The requirement is to ensure that all doors requiring door lock cylinder cores be the Best CORMAX, X Series line. There are 22 total doors that require new door lock cylinder cores within this project. The overall construction project will be solicited in a competitive environment as a 100% Service-Disabled Veteran-Owned Small Business set-aside and will be awarded as a Firm-Fixed Price contract. The estimated cost for this partial requirement of the project is

3. Unique characteristics that limit availability to only a brand name source, with the reason no other supplies or services can be used. The Best Access Systems brand, Best CORMAX, X Series line of door lock cylinder cores are the only door lock cylinder cores that are installed at the Medical Center. The primary purpose of installing the same door lock cylinder cores throughout the facility is the physical security of the facility. The Best CORMAX, X Series line of door lock cylinder cores are among the most secure in the industry. Their patented design prevents unauthorized key duplication and makes them drill and pick resistant. Having a standardized system of door locks at the facility aids in key control and organization which also promotes physical security. Introducing a different brand of door lock cylinder cores would increase complexity and reduce physical security. Best Access Systems is the only manufacturer of the Best CORMAX, X Series line and they are only sold through a network of authorized dealers. A secondary purpose of installing the same door lock cylinder cores is to be able to pre-stock standard items and have them ready for scheduled maintenance or unplanned repairs. The Best CORMAX, X Series line is also interchangeable with some older Best brand door lock cylinders at the facility. This backward compatibility also makes maintenance, repair, and upgrades easier and more cost effective. Finally, Best offers a 3-year warranty and has a nationwide installation and service network.

4. Description of Market Research conducted, and results, or a statement why it was not conducted. Market Research was conducted prior to selecting Best Access Systems brand, Request for Brand Name Justification Format MPT to SAT ($2K to $250K)

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C263-25-AP-2005

Best CORMAX, X Series line of door lock cylinder cores for the Medical Center. Research indicates that there are no other manufacturer’s door lock cylinder cores that are interchangeable with the facility’s standardized Best CORMAX, X Series line door lock cylinder cores.

Jessica Beswick Date Chief of Engineering Iowa City VA Medical Center

5. Contracting Officer's Certification. Purchase is approved in accordance with FAR13.106-

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Calvin Courtney Date NCO 23 Contracting Officer

CALVIN COURTNEY Digitally signed by CALVIN COURTNEY Date: 2025.08.10 07:47:48 -06'00'

JESSICA

BESWICK-HONN

Digitally signed by

JESSICA BESWICK-HONN

Date: 2025.08.11 11:17:49 -05'00'