636A8-23-102 Upgrade Doors Hardware QA.docx

636A8-23-102 Upgrade Doors & Hardware Questions and Answers 36C26325B0015

1. Spec section 01-35-26 1.13 calls out Tuberculosis testing. Is this required?

a. Yes.

2. Will there be onsite storage for the new doors, hardware, and frames?

a. No, contractor will be responsible for storage of doors and hardware.

3. Are there construction requirements for the temporary vestibules? i.e. 1 hour walls and doors or can an “Edge Guard” type temporary wall system be used.

a. Temporary walls and doors assemblies to all be 1-hour rated. Temporary wall systems can be used but would also need to be 1-hour rated.

4. Spec section 07 84 00 3.5 States we are to hire a fire stopping inspector. Is this required?

a. Yes.

5. Where will the lay down area be for materials and prep?

a. Laydown space has not been determined yet as it is dependent on when NTP is and what projects are active during the period of the Contract.

6. What is the location of the break area/briefing room for trades inside the work spaces or the exterior of the building?

a. Break space not provided by VA. Engineering will provide conference space for briefing with Contracting Officer Representatives (COR) as needed.

7. The flooring repairs were not in the Statement of Work. How will this be handled. By others, by owner, change order?

a. Work with COR to match existing flooring finishes where flooring patches need to be made. If current flooring products are unavailable or unable to be determined, A/E can provide flooring transition recommendations.

8. Per the solicitation, work is to begin 10 days after the NTP. This does not allow enough time for materials to be ordered and delivered.

a. Submittals, ordering, and all other work will start after NTP is issued.

9. Does mobilization count for work to begin?

a. Work, including mobilization, cannot begin prior to NTP. Following NTP, work is expected to be completed within the Period of Performance.

10. Will the G.C. be working with an onsite COR for emergent comment, questions, or concerns during the work hours?

a. Yes. The COR will be onsite and can make calls. The COR cannot make commitments changing Time, Cost, or Scope of Work which must be done by the Contracting Officer

11. If work is scheduled and has started in an area and VAMC needs arise and a work stoppage occurs how will this change the scheduled events, the project schedule and compensation?

a. This is a situational dependent question and will be handled in accordance with the contract.

12. Regarding the door schedule phasing column, if it does not clearly define night or weekend is it assumed to be routine? Ex: see 2W41, sW44, (Not at the same time as…) and 4C10 (Maintain egress).

a. Yes

13. How will the commissioning workflow be coordinated? Ex. Per door/opening or per day for temporary commissioning, per floor before we move to the next floor.

a. Per Specification 01 91 00.

14. Keying – Is there a local vendor/locksmith that the VA maintenance uses for making more keys? Who has the GGMK for these different locksets?

a. The VA locksmith is responsible for keys and cores around the building. The Chief Engineer has the Grand Master Key.

15. Are there any designated nighttime hours?

a. Hours outside of the Normal Working hours, as stated in the Statement of Work, are considered off-hours whether during evenings or early morning.

16. Are there designated weekend hours? Are Saturday and Sunday considered routine hours?

a. Saturday and Sunday are considered weekends. Normal working hours are during the day, Monday-Friday not including federal holidays, see Statement of Work.

17. Will Tyvek/bunny suits be required in certain clean areas? Are these provided if required?

a. Yes they are required in clean areas. These are to be provided by the contractor.

18. For ease of re-installing frames – Are dimpled frames allowed as long as the required GWB is tucked behind the frame?

a. Installation will be per the plans and specifications.

19. Will all doors be available during the 212-day work limit? Will these doors be able to be worked on while still inside other G.C. workspace?

a. Coordination will be per the specifications for VA hand over areas for construction.

20. During the walkdown there are several areas that had wall protection covering installed and butting to the door frames as well as handrail and bumper rails. There was nothing in the SOW, Drawings or Spec regarding the demo or replacement of these products. The Bumper and Handrail can be removed and reused; however, the wall protection cannot be re-used since it is an adhesive applied product. What happens in these areas for door frame removal?

a. Keynote 09-02 says “Patch and repair any damage as a result from the removal of the door frame.” Wall protection items should be brought up to existing door frames, so existing sealant at those frames should need to be removed and the door frame should be able to be removed independently. Work with the COR for any items needing replacement due to construction activities.

21. Drawing AD1.02, Doors 1CN01 NS Door 1CN01A do not have any demo indicated yet have new sliding doors scheduled and from the pictures on the drawing, have existing doors. Are these doors supposed to be demoed? Frames?

a. Yes, they are to be demoed. See enlarged plan and notes on Sheet AD1.11.

22. Were any Lead or Asbestos tests performed/done in these areas that require work?

a. No. It is assumed that no lead or asbestos is present.

23. Do Containment/ICRA requirements apply to all areas oif work even if the scope is replacing kick plates or replacing glass? Ex. Level 4 door (4CS07A) only call out for replacing armor plate (Kick plating) and level 9 doors are called out for glass replacement.

a. Yes.

24. What is the Dongle ID (system serial #?)

a. 86249.

25. Is there an incumbent providing current support for the Lenel system?

a. Communications Engineering Company (CEC) (Main VAR) and Convergent (secondary).

26. What is the current server configuration for the Lenel system?- date of installation, server size/model, etc.

a. Installed 11/18/2024 Dell Power Edge R450 1.7TB. Only CEC can do any work inside the server.

27. Can the superintendent perform the rolls of QCM and SSHO?

a. Yes as long as they meet the requirements for each role.

28. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

a. Yes as long as they meet the requirements for each role.

29. If no to the question above, will the SSHO need to be full-time for this project?

a. See questions 27 and 28.

30. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

a. Yes as long as they meet the requirements for each role.

31. If no to the question above, will the QA/QC need to be full time for this project?

a. See question 30.

32. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

a. Yes as long as they meet the requirements for each role.

33. Please confirm if tax should be included in our proposal?

a. See Contracting Officers Special Information and Instruction section under taxes, and applicable provisions and clauses.

34. Please provide the latest wage determination for this project’s county.

a. See attached Wage Determination.

35. Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation?

a. Yes, this will be a Firm-Fixed-Price Contract.

36. Please confirm the current design documents meet current VA TIL guidelines.

a. The intent of the design was to meet the VA TIL guidelines that were available when the project design was contracted. Any noted differences from the VA TIL should be confirmed with the COR.

37. Please confirm any minority business participation requirements.

a. This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). See VAAR 852.219-73.

38. Door #’s BC07, 1CN01, 1CN01A, 4CS04, 4CS05, and 4CS05A do not indicate a door thickness. Can you please confirm the door thickness for each of these doors?

a. Door thickness to be 1- 3/4” Contractor to field verify.

39. On page #287 of the specifications, it notes that the manufacturers HES & Norton will be allowed as well as LCN & Von Duprin. These both fall under different umbrellas (Assa Abloy & Allegion) – for bidding purposes, will ALL hardware suffice utilizing only Assa Abloy brands?

a. Please see in the solicitation attachments for sole source requirements. There are no other sole source requirements. All materials must meet the specifications. See attached revised specifications.

40. Will the building owner provide permanents cores? Will it be acceptable to provide construction cores only?

a. Doors are expected to be fully furnished and ready for use. The VA Locksmith will be responsible for installing the permanent cores following construction. Contractor to provide cylinders and maintain construction cores.