S02 - Amendment 36C26225Q0850 0003 Questions and Answers with Reports and Site Map.pdf

Amendment to a Previous Combined Solicitation

*= Required Field Amendment to a Previous Combined Solicitation

SUBJECT Fire Alarm Inspections - One Year Contract

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE 90815

SOLICITATION NUMBER 36C26225Q0850

RESPONSE DATE/TIME/ZONE 05-23-2025 16:00 PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE H912

NAICS CODE 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT* Contract Specialist Marco Ramos Marco.Ramos1@va.gov 562-766-2329

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Greater Los Angeles VA Healthcare Facility Multiple Buildings 16111 Plummer St.

North Hills, CA

POSTAL CODE 91343

COUNTRY USA

DESCRIPTION

The purpose of this amendment is to:

1. Solicitation due date has been extended to May 23, 2025 NLT 1600 PST.

2. This amendment also, is to answer questions submitted at the allowable time.

3. Attaching previous Fire Alarm Inspection Reports.

4. Including maps of the site.

SOLICITATION 36C26225Q0850 QUESTIONS AND ANSWERS:

1. Can you please provide the As-built drawings with number of devices (smokes, heats, ducts, pulls, waterflows, risers etc.)?

A. I have no as-built drawings. Please see previous year Reports.

2. Can you please provide the most recent fire alarm and sprinkler inspection reports?

I have some Reports for the 1st Quarter this year (2025) but not all have not been completed yet. Please see the Attached Reports for 2024 which are complete

3. What was the date of your most recent annual inspections?

Always in the 1st Quarter, January 1st through March 31st as far as all previous years.

4. Under Section A General Requirements Item 2.a lists emergency power generators and elevators, however Section B Specific Tasks does not mention what is required for these systems and there’s not a separate line item in the Price/Cost Schedule. Please confirm if we are to perform any work on these systems, and if so please provide additional information regarding the quantity, locations, sizes, etc.

LAOPC is required to have an Annual LA City REG4 Inspection: Emergency Power, Elevator Recall & Fire Pump. Sepulveda and LAOPC have a regular Annual Fire Alarm Inspection & 4 Quarterly Sprinkler Inspections. See Inspection Reports attached above.

5. How many risers are at each address? Please see the Attached Reports, page 2

a. Are there separate buildings that have risers in them? Yes

6. Can you please confirm if backflow preventer testing is required for this project?

Yes, we will require (starting this year) Annual Backflow Preventer Testing.

7. Are the fire pumps electric or diesel? Electric

a. How many are there? 3 Total – Bldg 10, 200, and LAACC downtown

b. What are the sizes (rated flow [gpm]) Please see the Attached Reports

c. Do you require weekly (diesel pump) and/or monthly (electric) pricing as part of this quote? No, just the Annual Fire Alarm & 4 Quarterly Sprinkler Inspections

8. For monitoring, how many individual accounts require monitoring and what type and model# are the existing fire alarm control panels? Under Section B specific tasks, it states 15 accounts, however there are more than 15 buildings. Do some accounts have multiple buildings? 15 individual Fire Alarm Monitoring Accounts, Bldg 202 Boiler Plant monitors 7 total Bldgs. Please see Attached Reports. Bldg 202 has a Cellular Dialer and Cellular Dialers has been Approved by VA Contracting for Bldg(s) 7,10,23, & 99 but they have not been installed yet. This new Contract we are solicitating for will be responsible for Installing 10 new Cellular Fire Alarm Dialers.

9. What are the names and model #s for each of the cell dialers? This Solicitation requires replacing the old Copper Telephone Line Dialers with new Cellular Dialers on 10 Bldgs.

Bldg 202 currently has a Telguard, TG-7 Cellular Series Dialer and LAACC has a DMP, Model: CellComF-LTE-V Cellular Communicator. Bldg(s) 7,10,23, and 99 Cellular Dialers have not been installed yet so I have no information on those.

10. What are the names and model #s for each of the fire alarm control panel?

Siemens Cerberus MXL Panels are in all Bldgs at Sepulveda with two (2) exceptions: Bldg 202 Boiler Plant has an Edwards EST4 Fire Alarm Panel and we are replacing four (4) Fire Alarm Systems in Bldg(s) (7, 10, 23, & 99) with a new Siemens Desigo Modular System.

LAOPC has a Notifier Fire Alarm System.

11. Can you please provide the addresses for all 20 buildings or provide a site map showing all building locations. See attached map. Sepulveda has one address: 16111 Plummer St, North hills, CA 91343. LAACC (also known as LAOPC) is 351 E. Temple St, Los Angeles, CA 90012-3328.

12. Will the monitoring require plans and permits from the city?

I am not aware of any permits or plans to monitor Sepulveda’s Facility since we are a Federal Facility.

13. For the initial survey under Section A General Requirements item 5, is this expected to be completed as an additional visit to the four (4) quarterly visits? Or can this survey be performed during the same visit as the first quarterly inspection, prior to commencing the inspection? Yes, the initial Survey can be done at the same time as the first quarterly visit as long as both are done within time frames mentioned in the Statement of Work, section 3B, ‘Specific Tasks’. All time frames shall be followed according to the Statement of Work.

14. Is there a deliverable from the contractor for the initial survey? Or is it for informational purposes and preparation for inspection and testing only? The Contractor will provide a written survey of their findings at the very beginning following the Award of Contract according to the Time Frames listed in section 3B ‘Specific Tasks’.

15. Is this a new requirement or is there an incumbent?

Answer: There was is an incumbent but the last option year ended making this solicitation a new requirement.

16. Please confirm the Sepulveda campus does not fall under LAFD Reg4?

No, it does not. Only LAOPC in Downtown LA falls under REG4.

17. Per testing checklist – would the contractor be responsible to get a current points list download of each building prior to inspection? Yes. The Contractor shall be responsible to download the current list off of each Fire Alarm panel with the proper Siemens Dongle and Program.

18. What is the escort policy to assist with access during testing?

The Electronics Shop will provide an escort during inspections

19. What are the badging processing times?

Once the Contract is Awarded the information will be given.

20. Will the awarded contractor be required to maintain the Fire Alarm System should issues arise during the contract period outside of inspection scope?

Answer: Contractor will not be responsible for work outside the scope of work requested.

21. When was the last 5-year sprinkler inspection completed? Are inspection documents available to be provided?

Answer: The 5-Year Sprinkler Inspection was just completed on May 16, 2025 and will not be performed during this one-year contract.

22. Can you provide the makes/ models of the current dialers that need to be reprogrammed? Bldg 202 currently has a Telguard, TG-7 Cellular Series Dialer and LAACC has a DMP, Model: CellComF-LTE-V Cellular Communicator. Bldg(s) 7,10,23, and 99 Cellular Dialers have not been installed yet so I have no information on those.

The successful Contractor from this Solicitation shall be responsible for Installing 10 new Cellular Fire Alarm Dialers to eliminate all the old copper phone lines. The Contractor shall give the VA the PIN Code or Password to change the programming of the Cellular dialers when the contract period ends in one year.

23. Will Division 5 permits be required for the 15 monitoring installs/ transfers?

There are no Division 5 permits necessary for Sepulveda OPC & Nursing Home in North Hills, CA 91343 since we are a Federal Facility but there may be for LAOPC, 351 E.

Temple Street, Los Angeles, CA 90012. This shall be the Contractor’s sole responsibility to do their own research to stay in Compliance with the City of Los Angeles.

24. The RFP mentions EC 02.03.05 EP1, EP2, EP3 and EP4. Does this contract also include EP5, EP9, EP11 or EP19?

Joint Commission Report Documentation will be required on Bldg(s) 10, 99, and 200.

25. Can you please provide the latest inspection reports from the last year?

Answer: Yes, last year’s inspection reports are included with these answers.

26. Is the fire pump at Temple Street diesel or electric? Electric

27. Are there Pressure Reducing Valves at the Temple Street location? No

28. How many elevator cars/ banks are at the Temple Street location? 8 Elevators

29. General requirements mention experience with Siemens Fire Alarm Systems – is it also a requirement to submit certifications for the technicians who are factory trained or certified to operate a Siemens System?

Answer: No, certification shall not be required at time of RFQ submittal

30. Does the fire alarm monitoring require UL Listed CSAA Five Diamond Central Monitoring?

Answer: No, Five Diamond Central Monitoring will not be required. A standard Fire Alarm Monitoring Station such as National Monitoring Center (NMC), Alarm on Test or equal will be acceptable.

31. Since this is a one-year contract; is there an option for additional option years?

Answer: Due to recent Government changes, we are only requesting a one-year contract, and a new solicitation will be posted at a later time for a base plus four option years.

32. A detailed list of fire alarm devices per building, including quantities and types (e.g., smoke detectors, heat detectors, pull stations, etc.).

The VA shall not provide that and that is why the Job Walk was required. A detailed list can be obtained by downloading the device and point list at each Siemens Fire Alarm with the proper program and dongle.

33. Any specific access requirements or restrictions for each site (e.g., escorted areas, operating hours, limited access zones).

All restricted Access Areas such at the Pharmacy in Bldg 200, Pharmacy in Bldg 99, Bldg 200 Police Office, and Bldg 22 Police Station will require an Escort. Normal Business Hours shall be 7:00am to 4:30pm at Sepulveda and LAOPC. Fire Alarm Testing that requires noise or disruption to Patient Care shall be completed before 7:00am at both locations.

34. If available, historical data or previous inspection reports related to the existing fire alarm systems.

Answer: Yes, a past year report is attached to this amendment.