VA Fresno ARC Pre-Bid RFI Responses 6-19-26.xlsx
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- Solicitation number
- 36C26126R0049
About this file
This file contains the VA's responses to a pre-proposal Request for Information (RFI) for Solicitation No. 36C26126R0049, Project No. 570-23-223, to renovate the first floor of Building 1 at Fresno VA Medical Center to establish an Acute Respiratory Clinic (ARC). The project is a firm-fixed-price construction contract with a 224-calendar-day period of performance following Notice to Proceed, set aside for service-disabled veteran-owned small businesses (SDVOSB), with NAICS code 236220. The RFI responses address 74 distinct questions submitted by interested contractors across architectural, mechanical, electrical, plumbing, fire protection, structural, hazardous materials, infection control, and project management disciplines. Key scope elements include renovation of approximately 1,200 square feet of clinic space on the first floor, demolition and selective interior modifications, installation of Class IV ICRA (Infection Control Risk Assessment) containment with negative pressure HVAC systems, rerouting of active chilled water risers within a former casket lift shaft, installation of new dedicated exhaust fans on the penthouse roof in an N+1 redundancy configuration, integration with existing building fire alarm and building automation systems (Johnson Controls Metasys BACnet native), deferred design for fire sprinkler and fire alarm systems, asbestos abatement in select locations, and commissioning responsibilities assigned to the VA rather than the contractor.
Critical coordination and planning requirements identified in the responses include: contractor responsibility for developing a comprehensive phasing plan to maintain hospital operations; submission of a fully vetted Infection Control plan and Method of Procedures for utility outages to the Contracting Officer's Representative (COR) at least three weeks prior to execution; mandatory VA badging and background checks for all personnel; on-site staging limited to Parking Lot C with security fencing required; compliance with Class IV ICRA standards requiring dedicated Site Superintendent and Quality Control personnel (with limited potential to combine SSHO and CQC roles only after VA review); field verification of all existing conditions including structural concrete (estimated at 3,000 psi without testing), chilled water system routing, electrical panel capacity, and utility conflicts; contractor procurement of water supply flow test data for fire sprinkler deferred design; coordination of critical utility outages (AHU-1-8 serves 54,000 CFM to main hospital; chilled water shutdown limited to 4-5 hours maximum with night-time execution preferred during summer months); and pre-staging of temporary barriers outside abatement zones during asbestos remediation activities. The VA will provide commissioning services, coordinate IC training and barrier inspections, furnish existing as-built drawings for reference only (Teter Drawings noted as most accurate for mechanical systems), and handle season changeover for hydronic systems based on ambient night temperatures above or below 60°F. Contractors must submit technical proposals not exceeding 70 pages total and coordinate with COR on all deferred design submittals, BAS integration, construction sequencing, and post-construction TAB (Test and Adjust and Balance) activities.
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Sheet2 Response to Pre-Proposal Request for Information (RFI) Solicitation No. 36C26126R0049 Project No. 570-23-223 Renovate Building 1, 1st Floor Acute Respiratory Clinic Fresno VA Medical Center Date: 20260624
| Discipline | RFI # | RFI | VA Response: |
| A | 1 | #1 What ICRA class (III, IV, or V) will be required for the various phases of this renovation? Will full Class IV containment with negative air machines and hard-wall barriers be required for all work areas? | Class IV designated for use of primary clinic footprint. Contractor to present durations, work activity, IC plan for other means and method coordination tasks in adjacent spaces/ Lobby, corridor as needed for COR review and approval in coordination with life safety, fire, and occupant impact considerations. IC plan shall indicate exhaust locations, barrier materials, work hours, all pertinent layout features, and include all work required to access, demo, and install new including but not limited to removal and replacement of ceiling grid, resolving exsting utility conflicts. |
| M | 2 | #2 Please provide the exact negative pressure differential (inches of water column), air changes per hour (ACH), and monitoring/alarm requirements for the new Acute Respiratory Clinic spaces. | See sheet MH-107 for pressure differentials and air changes, and room pressure monitors (RPM) |
| G | 3 | #3 Will the Government provide a detailed phasing plan, or is the Contractor responsible for developing the full phasing sequence to maintain continuous hospital operations and patient access? | Contractor responsibility. Phasing will include but note be limited to work associated with installation of duct/ items in lobby, outages with chilled water in casket lift, tie ins to existing systems. |
| VA | 4 | #4 Will complete as-built drawings (architectural, mechanical, electrical, plumbing, fire alarm, structural, and roof) for the first floor of Building 1 and the OPC penthouse be provided prior to bidding? | Available as-builts can be provided. Contractor is responsible for field verifying all conditions for all routing and installations. |
| VA | 5 | #5 What is the required advance notice period and procedure for utility outages (power, medical gas, HVAC, fire alarm, etc.)? | VA Fresno requires a fully vetted, executable and COR approved Method of Procedures (MOP) atleast 3 weeks prior to the Utility shutdown date. |
| VA | 6 | #6 Is full commissioning (including HVAC, controls, electrical, and plumbing systems) required per Section 01 91 00? Will the Government or the Contractor be responsible paying the agent if required? | Commissioning is required. VA will be responsible for providing commissioning. |
| G | 7 | #7 Has a current hazardous materials survey (asbestos, lead-based paint, etc.) been performed for the areas of work? Will it be provided to the Contractor? | For footprint of new clinic. See solicitation attachment, Appendix G in BOD |
| VA | 8 | #8 Will the Government provide a pre-construction survey or allow the Contractor to perform limited investigative work (potholing, exploratory demolition) prior to NTP? | Government will not provide pre-construction survey. Contractor assesses construction documents and coordinate discussion with COR regarding construction efforts. |
| G | 9 | #9 Please clarify the exact scope of work associated with the casket lift and any modifications required in the basement. | As detailed. Provide new floor to accommodate new space, reroute chilled water risers for continued use. Basement will remain storage room to comply with all applicable requirements. See RFI 19 for pre-construction and minimization of facility impact. |
| S | 10 | #10 Please confirm the exact scope of structural reinforcement and new exhaust fan installation on the OPC penthouse roof. | As detailed in sheets S-102 and S-501 |
| VA | 11 | #11 Will all Contractor and subcontractor personnel require VA badging and background checks? What is the lead time for badging? | Yes. VA Badging with Background is required. COR will coordinate efforts with VA Security prior to NTP. Lead times vary. |
| VA | 12 | #12 Is contractor parking available on the VA campus? If not, where should personnel park? | Contractor Parking will be available. Coordination will be required with the COR. |
| VA | 13 | #13 The solicitation states 224 calendar days. Does this include mobilization, submittals, construction, commissioning, and punch list, or is it strictly construction time? | The POP stated in the solicitation includes mobilization, submittals, construction, commissioning, and punch list, and weather delays. |
| VA | 14 | #14 The solicitation states the Technical Proposal shall not exceed “thirty-five (35) pages front and back.” Please clarify whether this limit means thirty-five (35) total pages (counted single-sided) or thirty-five (35) sheets printed on both the front and back sides (equaling 70 pages total). | Technical proposal must not exceed total of 70 pages and must be submitted an electronic copy via email to daniel.jhun@va.gov. |
| M | 15 | #15 Are there any known conflicts between the new negative pressure HVAC system and existing building systems (chilled water lines, electrical, etc.)? | Negative pressure is function of TAB, duct sizing etc. Existing unit and new exhaust fan to be balanced accordingly. |
| M | 16 | #16 Will the new clinic require integration with the existing building fire alarm system? Is a fire watch or temporary system required during construction? | New clinic will require integration with existing building fire alarm system |
| VA | 17 | #17 Since this is a relatively small clinic build-out project, does the Government really require three separate full-time individuals for Site Superintendent, SSHO, and CQC Manager, or can any of these roles be combined? | VA Fresno normally experiences contractors who provide less than desirable outcomes to construction activities. That is why it is vital that that the Contractor has a very strong QA/QC person regardless of size. We will need a dedicated Site Superintendent at all times. Depending on the qualifications of the indivudual the VA would be amendable to combining SSHO & CQC. But only after VA Chief of Projects CO and COR review the indivudual's resume and follow-up questions. |
| G | 18 | #18 Will the Contractor be responsible for any modifications or coordination in spaces adjacent to the new Acute Respiratory Clinic (e.g., existing corridor, waiting areas, or mechanical rooms)? | Yes. Means and methods for routing and coordination for tie in of duct, all associated work required to complete scope including field verification and coordination of existing utilities, conflicts, adjacent surfaces and associated infection control. Work detailed for penthouse below new exhaust fan, and pre and post tab in accordance with requirements. ASI to be prepared for tie on location to new dedicated reheat hot water system set to serve new SPS with tie in locationg at north pharmacy room which carries associated tie in coordination and infection control. |
| M | 19 | #19 Please clarify the exact scope of work associated with the casket lift, including any required modifications in the basement and the rerouting of chilled water lines. | Current active use chilled water lines are routed along southern wall of casket lift. To make space for new floor, expanding footprint of clinic, chilled water lines shall be frozen/outage, reconfigured to northern wall of casket lift for continued operation. Sizes and isometric plan provided. Storage room to remain. Chilled water lines were indicated to serve critical units throughout hospital and critical outages will need to be coordinated with COR. Pre-construction of new pipes shall be performed to minimize operational impact and effective down time for units associated . Additional Rerouting of existing lines that pass through the area will be required as indicated in updated ASI sheet |
| S | 20 | #20 Please clarify the extent of selective demolition required, including whether demolition of existing ductwork, piping, and finishes in adjacent areas is included in the base scope. BOD Section 1.1.9 states the existing exterior slab at the new vestibule location is "approximately 4 to 5 inches thick and appears to be reinforced" based on laser scans only — no geotechnical or structural investigation has been performed to confirm this. The design calls for a 4" lightweight concrete topping slab with #4 rebar at 12" OC each way, with a 3" gap filled with Geofoam (Spec 31 23 23.43). BOD also notes the structural slab directly under the new vestibule slab is depressed 7" per original structural drawings. | see below |
| S | 20 | Please confirm: | |
| S | 20 | 1. Has a geotechnical or structural investigation been performed to verify existing slab condition and bearing capacity at this location? | 1. No geotechnical investigation was performed as existing slab on grade is supported by a a basemenent structural slab and steel beams. |
| S | 20 | 2. What is the design assumption for existing slab f'c used by the structural engineer of record? | 2. Existing structural slab supported by steel beams assumed to be f'c of 3,000 psi |
| VA | 20 | 3. Who bears risk for unforeseen conditions if the existing slab is found to be inadequate at the time of construction? | 3. Contractor responsible to provide required investigation per Construction Drawings. Notifiy VA and A/E if differing conditions are found. |
| A | 21 | RFI #21 BOD Section 1.1.9 confirms the existing casket lift shaft is fire-rated and that all new walls, floors, and doors within the shaft must maintain that fire-rated assembly. Structural scope includes a new partial floor infill: new wide-flange steel beam, 2" metal decking, lightweight concrete fill, and adhesive dowels into existing surrounding concrete. New firestopping is required per Spec 07 84 00. | See below |
| A | 21 | Please confirm: | See below |
| A | 21 | 1. What is the fire-resistance rating of the existing casket lift shaft (1-hour, 2-hour, etc.)? | 2 hour |
| A | 21 | 2. What UL-listed or tested assembly is required for the new partial floor infill to maintain the existing shaft rating? | 2 hour |
| A | 21 | 3. Are fire-rated door assemblies required at any new openings into the shaft? | Only openings are the entry exist of CW lines. reused/to remain |
| G | 22 | RFI #22 BOD Section 1.1.1 confirms the existing first floor space is not currently used for clinical patient care. The existingprogram includes non-VA patient support program offices and a volunteer desk. | Is partially currently used for clinical care, quick clinic for flu shots etc at entry way etc. See demo footprint for room descriptions. |
| G | 22 | Please confirm: | See below |
| G | 22 | 1. Who currently occupies the project space and what is the anticipated full vacate date prior to construction? | Anticipate full occupant removal for single phase construction of footprint. |
| G | 22 | 2. Are there phased occupancy handoffs that would affect the construction start sequence? | None indicated. No phasing is required |
| VA | 22 | 3. Will existing furniture, casework, and equipment be removed by the VA prior to NTP, or is removal included in the contractor's demolition scope? | VA will remove computers and desks as necessary for relocation of Staff. All excess casework, equipment and furniture will be removed by the contractor after NTP. |
| G | 23 | RFI #23 BOD Section 1.1.2 states the Cart Alcove is designed to accommodate a portable X-ray machine. Portable X-ray units emit ionizing radiation. Adjacent occupied spaces may require radiation shielding per NCRP 147 and 10 CFR 20 depending on use frequency and occupancy classification. | VA indicated shielding not required for anticipated equipment use |
| 23 | Please confirm: | See below | |
| G | 23 | 1. Are radiation shielding requirements applicable to the Cart Alcove or any adjacent rooms based on anticipated portable X-ray use? | Shielding not required for anticipated equipment use |
| G | 23 | 2. If shielding is required, is a shielding design included in the current drawings? | Shielding not required for anticipated equipment use |
| G | 23 | 3. If not currently shown, will a radiation shielding design supplement be issued prior to bid close? | Shielding not required for anticipated equipment use |
| S | 24 | RFI #24 The structural scope requires adhesive dowels installed into existing surrounding concrete at the casket lift shaft to support the new wide-flange steel beam, metal decking, and lightweight concrete fill. Adhesive anchor design capacity per ACI 318 Chapter 17 is directly dependent on the existing concrete | Contractor is not required to design epoxy dowels. Construction Documents show required embedment depths and materials. |
| S | 24 | compressive strength (f'c). Without confirmed f'c values, dowel embedment depths, diameter, and spacing cannot be verified by the contractor. | see below |
| 24 | Please confirm: | see below | |
| S | 24 | 1. What is the existing concrete compressive strength (f'c) assumed at the casket lift slab and surrounding walls? | 1. Existing f'c is estimated at 3,000 psi. No tests have been performed. |
| S | 24 | 2. Is a concrete testing report available for Building 1 documenting original or current structural concrete strength? | 2. No reports exist. A report of the existing concrete is not required. |
| S | 24 | 3. Has the structural EOR confirmed design loads and dowel capacity based on verified material data? | 3. Structural design has accounted for expected loads |
| S | 25 | RFI #25 SOW Section 2.2 states: "The VA and design professionals make no guarantees that the conditions at the time of construction are in the exact locations identified." BOD Section 1.1.9 references original structural drawings documenting the 4" reinforced concrete slab spanning between wide-flange steel beams encased in concrete. The current document set does not include as-built structural drawings for Building 1. Structural work at this project spans the basement, first floor, and OPC penthouse roof — all requiring accurate knowledge of the existing structural system. | see below |
| S | 25 | Please provide: | |
| S | 25 | 1. The most current as-built structural drawings for Building 1, including foundation, framing, and slab plans. | 1. Existing structural drawings can be provided for reference only but they are no part of the Construction Documents for this project. Structural drawings to be provided as a part of Pre-Solicitation process. |
| S | 25 | 2. Any original structural calculations or material specifications referenced by the EOR in the design. | 2. There are no original calculations that we are aware of. |
| M | 26 | RFI #26 The project requires the ARC suite to operate at negative pressure relative to adjacent building spaces when activated for respiratory isolation. Room pressure monitors and bubble tight dampers are specified throughout. Neither the SOW, BOD, nor the mechanical specifications define the required pressure differential between the ARC suite and adjacent corridor or building spaces. | See below |
| M | 26 | Please confirm: | |
| M | 26 | 1. What is the required pressure differential (in. w.c. or Pascals) between the ARC suite and adjacent spaces during isolation activation? | See pressures on MH-107 |
| M | 26 | 2. Is the design based on VA Design Guide criteria, ASHRAE 170, or another referenced standard? | Design is based on the VA HVAC Design Manual, which references ASHRAE 170 |
| M | 27 | RFI #27 BOD Section 1.1.6 confirms demolition and reconfiguration of the HVAC system requires a shutdown of AHU-1-8. SOW Section 2.3(o) requires 2-week advance notice for major utility shutdowns. AHU-1-8 is identified as a 100% outside air unit (54,000 CFM, HW/CHW source) serving the main hospital. | See below |
| M | 27 | Shutdown impacts hospital operations beyond the immediate project area. | See below |
| M | 27 | Please confirm: | See below |
| M | 27 | 1. What is the VA's approved window for AHU-1-8 shutdown — season, time of day, and maximum continuous duration? | Coordinate with COR based on seasonality. temporary shut down and/or ramp down in order for capping/zoning of branches serving space |
| M | 27 | 2. Are there blackout periods (flu season, peak census) during which shutdown will not be approved? | Outage to be coordinated with COR |
| M | 27 | 3. Is temporary supplemental ventilation required during shutdown, and if so, is that the contractor's responsibility? | Indicate anticipated duration for contractor to install cap/zones to isolate work area to determine if contractor requires extended outage |
| M | 28 | RFI #28 The existing chilled water risers within the abandoned casket lift shaft are required to be demolished and rerouted within the shaft to reclaim usable square footage per BOD Section 1.1.6 and SOW Section 2.2. The current document set does not include as-built mechanical drawings showing the existing chilled water distribution system in Building 1. | See below |
| M | 28 | Please provide: | |
| M | 28 | 1. Existing pipe sizes, insulation types, and operating pressures of the chilled water risers in the casket lift shaft. | Indicated in drawings |
| M | 28 | 2. As-built mechanical drawings for the existing chilled water distribution system serving Building 1. | Existing as-built drawings can be provided. As-builts are for reference and require field verification. Shall not be the basis for construction. Contractor to verify in field and confirm routing and existing conditions prior to construction. Drawings from VA project # 570-C19211 (referred to as the "Teter Drawings" by the COR) appear to be the most accurate. After Award Teter drawing |
| M | 28 | 3. Confirmation of the number of risers present (BOD references "two risers") and their connection points above and below. | See photo/drawings |
| M | 29 | #29 The BOD references two new dedicated exhaust fans on the OPC penthouse roof in an N+1 redundancy configuration. During normal clinic operations, the BOD indicates exhaust continues via existing EF02. The control sequence for the two new fans is not defined in the current documents. | See below |
| M | 29 | Please confirm: | See below |
| M | 29 | 1. During normal operations, do both new fans run simultaneously or is one a standby/redundant unit? | Per sequence on sheet M-503, during normal operation, neither fan is energized and the existing fan EF-02 will provide exhaust to the space. |
During ARC mode, the new exhaust fans will operate as a primary/standby, alternating rolls on a monthly basis
| M | 29 | 2. What is the control sequence and trigger for switching from normal operation to full ARC activation mode? | See M503 - manually switched by maintenance when directed |
| M | 29 | 3. Is ARC activation initiated manually by VA staff, automatically by BAS, or both? | SeeM503 - Manually by maintenance |
| M | 29 | 4. Are the two new fans intended to operate independently of EF02 or in coordination with it during activation? | See drawings. EF 02 continues to operate and serve other general areas outside footprints. only new fan to serve space during ARC/Flu mode |
| M | 30 | #30 BOD Section 1.1.6 states new supply and return hydronic piping will be tied into the facility's seasonal changeover system for both heating (HW) and cooling (CHW) modes. Hydronic tie-in scope — including chilled water riser demolition, new terminal unit piping, and air curtain/vestibule heater connections — requires system access. Construction phasing depends on changeover timing. | see below |
| M | 30 | Please confirm: | |
| M | 30 | 1. What are the VA Fresno CCHCS typical seasonal changeover dates for heating and cooling modes? | Seasonal Change Over, The Fresno VA uses the night ambient temperatures to determine whether to go in Heating or cooling mode. When night temperatures are below 60 degrees Fahrenheit Heating mode is engaged. When night temperatures are above 60 cooling mode is engaged. |
| VA | 30 | 2. Are there preferred windows during changeover transition periods when the hydronic system may be accessed? | The change over system involves using one set of pipes to convey chilled water during the summer, and the same set of pipes to convey heating hot water during the winter. The pipes in question are actively used year-round. |
| VA | 30 | 3. What is the maximum allowable chilled water system shutdown duration and required advance notice? | Depends on how the contractor will execute on the Chilled Water Shutdown. Realistically, no more than 4 - 5 hours. However, if we are looking at significantly at those time ranges, the expectation would be for the construction team to perform the shutdown at nights. Especially during the summer months. Coordination discussions with the COR are always required prior any utility shutdown of this magnitude. |
| E | 31 | #31 BOD Section 1.1.7 identifies the normal and emergency panels in corridor 1A-2 as the source of power for new lighting, receptacles, and mechanical equipment throughout the ARC renovation. No panel schedules or one-line diagrams have been included in the bid documents for the existing corridor 1A-2 panels. | Panels (E) N-C-1D, (E) LS-E-1E, (E) C-E-1Y, and (E) N-E-1E are all located in corridor 1A-2. Their panel schedules are located on drawing page E-701 |
| E | 31 | Please provide: | See below |
| E | 31 | 1. Current panel schedules for both the normal and emergency panels in corridor 1A-2, showing existing circuit loading and available capacity (amperes). | Panel schedules provided for applicable panels with new loads on sheet E-701. |
| E | 31 | 2. A one-line diagram for the existing electrical distribution serving the first floor of Building 1. | Panel schedules were created for panels with replacement lighting and receptacle loads only. The single line diagram for these loads was ommitted since the loads are being replaced with similar loads in kind. |
| E | 31 | 3. Confirmation that available capacity exists to serve the new project loads without a panel upgrade or new feeder. | New revision E-701-R using information from meter report confirms available capacity to handle project load without panel upgrades or new feeder |
| E | 32 | #32 The two new dedicated exhaust fans on the OPC penthouse roof are to be powered from the penthouse distribution panel, with new conduit penetrations from the panel to the roof. No panel schedule or one-line diagram for the penthouse distribution panel has been included in the bid documents. | Penthouse distribution panel MCC-2 E has a one-line diagram on drawings page E-601 and panel schedule on drawings page E-701 |
| E | 32 | Please provide: | see below |
| E | 32 | 1. Current panel schedule for the penthouse distribution panel showing existing loading and available capacity. | Existing loading is shown on drawings page E-601 |
| E | 32 | 2. Confirmation that sufficient capacity exists to serve the two new exhaust fans without a panel upgrade. | Calculations demonstrating sufficient capacity shown on drawings page E-601 |
| E | 32 | 3. Location and access conditions for the penthouse panel to allow for accurate conduit routing and installation planning. | Drawings page EP-102 displays available location on penthouse panel for installation of new protective devices |
| E | 33 | #33 Spec 21 13 13, Section 1.3.A.4 requires hydraulic calculations to be based on a water supply flow test "to be procured prior to construction." The water supply data table in the specification (location, elevation, static pressure, residual pressure, flow, date, and time) contains all blank fields — no data has been provided. This is a deferred design project — the contractor must submit hydraulically calculated working drawings per NFPA 13. Without water supply data, hydraulic calculations cannot be performed and the deferred design cannot be priced or submitted. | deferred design contractor will make the determination if the hydraulic calculations are needed provided that modifications to the existing sprinkler system shall be based on the pipe schedule of the existing systems |
| E | 33 | Please confirm: | see below |
| E | 33 | 1. Will the VA provide water supply flow test data (static pressure, residual pressure, flow at a test point near the project area) prior to bid close? | Contractor will be responsible for the water supply flow test data |
| E | 33 | 2. If not, is the contractor responsible for procuring the flow test, and is that cost included in the base bid? | Yes, flow test must be performed as required by deferred design |
| E | 33 | 3. What is the location and pipe size of the existing fire sprinkler supply riser serving the first floor of Building 1? | Location of fire sprinkler riser for Building 1 is in stairway designated "STAIR 2 1B03" as shown in FA-101 detail #2. Pipe size to be confirmed by contractor. |
| E | 34 | #34 Spec 28 31 00 is a deferred design. The NICET Level III technician or registered fire protection engineer responsible for the design must develop a fully addressable system compatible with the existing Building 1 FACP. Spec 28 31 00 Section 1.1.D confirms the main FACP is located in the security office. No existing FACP manufacturer, model number, software version, or available address capacity have been provided in the bid documents. | Building 1 FACP location is on the main entrance corridor near MECH RM 1B07 as shown in FA-101 detail #2. |
| E | 34 | Please provide: | |
| E | 34 | 1. Manufacturer, model number, and current software/firmware version of the existing FACP serving Building 1. | Existing FACP in Building 1 is Simplex 4100ES |
| E | 34 | 2. Available address capacity on the existing SLC loop serving the project area. | Contractor to confirm with COR during deferred design and submittal review. Site conditions to be verified in field |
| E | 34 | 3. Current device address map or zone schedule for the first floor of Building 1. | Contractor to confirm with COR during deferred design and submittal review. Site conditions to be verified in field |
| E | 34 | 4. Confirmation of compatibility requirements for new devices to integrate with the existing system. | Fire protection contractor to coordinate compatible fire alarm devices |
| A | 35 | #35 SOW Section 2.3(e) and Spec 01 35 26 require ICRA Class IV compliance throughout construction — the highest infection control classification, requiring full barrier containment, negative pressure construction zones, and HEPA filtration. SOW Section 2.3(i) requires all construction workers to have a current IC training sticker on their badges at all times. Workers without current IC training will be removed from site immediately. | Confirm. Please coordinate with COR. |
| A | 35 | Please confirm: | Confirm. Please coordinate with COR. |
| A | 35 | 1. Does the VA Fresno facility have a specific ICRA permit form and approval process, or does the contractor develop their own ICRA plan per VA infection control standards? | ICRA 1.0 standards. IC plans to be submitted for review and approval by IC staff, Safety. Coordinated and approved by COR |
| A | 35 | 2. Who is the VA point of contact for ICRA coordination, barrier inspections, and permit issuance? | To be coordinated with COR |
| VA | 35 | 3. What is the process and lead time for VA ICRA barrier approval prior to starting each construction phase? | Coordinate with COR |
| VA | 35 | 4. Where and when is IC training conducted for contractor personnel, and what is current scheduling availability? | Coordinate with COR |
| VA | 36 | #36 SOW Section 2.3(g) states no contractor parking is permitted on the VA campus, and VA Police will issue Federal Court violation notices to vehicles found in VA parking lots. SOW Section 2.3(f) confirms on-site staging is limited to Parking Lot C only. For a 224-day project with multiple simultaneous trades, off-site parking and delivery logistics are a significant operational requirement that must be priced into subcontractor bids. | Contractor will estblish Laydown yard Parking Lot C. Numerous trades and delivery will occur from that area. Coordinate exact location of Laydown area with COR. |
| VA | 36 | Please confirm: | Confirm what? |
| VA | 36 | 1. Can the VA identify or recommend an adjacent off-site parking area for contractor personnel? | Not needed. |
| VA | 36 | 2. What is the protocol for large material deliveries — is a delivery escort required, and what are approved delivery hours? | Delivery of materials should not be an issue, if the contractor is onsite to receive the material and place it in their Laydown area. (On site). |
| VA | 36 | 3. Are contractor vehicles permitted on campus for active unloading only, with a defined time limit before they must depart? | Contractor will have a Laydown yard. Contractor shall coordinate loading activties with their presence. |
| VA | 37 | #37 SOW Section 2.3(f) designates Parking Lot C as the only approved staging area for the project. No site plan showing Parking Lot C dimensions, available footprint, or access constraints has been provided in the bid documents. | Parking Lot C will be this project's Laydown Area. |
| VA | 37 | documents. | See below |
| VA | 37 | Please confirm: | See below |
| VA | 37 | 1. What are the available dimensions of the approved staging footprint within Parking Lot C? | Dimensions will be coordinated with COR prior to NTP. |
| VA | 37 | 2. Are there height clearance restrictions (overhead utilities, canopies) affecting deliveries to the staging area? | None. |
| VA | 37 | 3. Is the staging area exclusively available to this contractor for the full project duration, or is it shared? | Yes. |
| VA | 37 | 4. Is a security fence, temporary barrier, or site enclosure required around the staging area? | Yes. |
| M | 38 | #38 BOD Section 1.1.6 identifies two chilled water risers within the abandoned casket lift shaft. SOW Section 2.2 states the VA makes no guarantee that conditions at the time of construction are in exact locations shown. The casket lift shaft is a confined, fire-rated vertical enclosure that has not been used operationally since the lift was removed. No utility investigation of the shaft has been documented in the bid package. | Casket lift not currently a shaft. designated casket lift on drawings from previous use. currently storage room |
| M | 38 | Please confirm: | see below |
| M | 38 | 1. Are there any utilities other than the two identified chilled water risers — including electrical conduit, telecom cabling, fire protection piping, domestic plumbing, or other systems — currently running through or adjacent to the casket lift shaft not shown in the construction documents? | See photo - sprinkler, conduits existing to remain |
| G | 38 | 2. Has the VA or A/E performed a utility trace, scan, or physical inspection of the shaft to document all existing utilities? | Limited physical inspection to verify service. contractor to confirm in coordination with COR for outage purposes |
| M | 38 | 3. Are any of the utilities in the shaft currently active or energized? | Chilled water risers are currently active and serve air handlers on the 2nd floor (CT Room), 4th floor (MedSurge), and 5th floor (ICU). |
| H | 39 | #39 Spec 02 82 11 and Spec 02 82 13.19 identify confirmed or assumed ACM at specific locations: 9"x9" green resilient floor tile (HA4) and black mastic (HA2) in rooms 1A09/1A09A/1A09A.1/1A09B/1A09C/1A09D; mirror mastic in restrooms 1A06 and 1A11; and ceramic tile and mortar in restroom 1A11 (assumed ACM). The AEI limited pre-renovation asbestos survey performed April 26, 2025 was limited in scope — not exhaustive of all materials in the project footprint. | See below |
| H | 39 | Please confirm: | See below |
| H | 39 | 1. Are there any other suspect materials within the project footprint — including above-ceiling spaces, wall cavities, pipe insulation, or below existing flooring — that were tested or observed but not included in the abatement specs? | See provided reports. |
| H | 39 | 2. Were all materials tested, or were certain materials assumed based on age or visual inspection only? | initial testing limited such that destructive testing was not performed. Initial building wide asbestos report evaluated prior to selection of areas to be tested for design |
| H | 39 | 3. Has the ACM survey been reviewed for completeness relative to all demolition activities in the construction documents? | New areas were added in design following ACM testing to include OPC penthouse, roof penetration and routing across lobby. OPC penthouse constructed after '85. Material present consistent with adjacent observations. |
| H | 40 | #40 Spec 01 35 26, Section 1.24 requires all confined space entry to comply with 29 CFR 1926, Subpart AA, and that a site-specific Confined Space Entry Plan (including permitting process) be developed and submitted to the Facility Safety Officer. Work in the casket lift shaft includes structural infill (new beam, metal decking, and concrete), chilled water riser demolition, and chilled water rerouting — all requiring workers to enter and work within the shaft. | See below |
| H | 40 | Please confirm: | See below |
| VA | 40 | 1. Is the casket lift shaft classified as a permit-required confined space under 29 CFR 1910.146? | Currently a storage room with elevated ceiling |
| VA | 40 | 2. What are the known atmospheric, engulfment, or configuration hazards within the shaft? | Not currently a shaft. designated casket lift on drawings from previous use. currently storage room |
| VA | 40 | 3. Does the VA have an existing confined space permit program or entry log for this shaft? | No |
| VA | 40 | 4. Who is the VA designated Facility Safety Officer for confined space permit coordination? | N/A specific to casket lift |
| M | 41 | #41 Spec 23 09 23 requires all new DDC controllers to be native BACnet and BTL-listed, with compatibility confirmed through VA-approved interoperability schedules. New controllers must integrate with the existing facility BAS/DDC system for ARC exhaust fans, room pressure monitors, terminal units, and ARC activation controls. No existing BAS manufacturer, model, or interoperability schedule has been provided in the bid documents. | See below |
| M | 41 | Please provide: | See below |
| M | 41 | 1. Manufacturer, model, and software/firmware version of the existing BAS/DDC system at VA Central California Health Care System, Building 1. | Johnson Controls (JCI) Version 11 |
| VA/M | 41 | 2. VA-approved interoperability schedule for new controllers integrating with the existing system. | Johnson Controls Metasys is required for this project |
| VA/M | 41 | 3. Confirmation that the existing BAS is BACnet-native, or a description of the gateway/integration approach required. | BASCnet native |
| P | 42 | #42 A conflict exists between two contract documents regarding the sink fixtures specified for the exam and interview rooms. | MIDMARK IS THE BASIS OF DESIGN. CONTRACTOR SHALL COORDINATE ROUGH-IN LOCATIONS WITH THE SHOP DRAWINGS. - MD |
| P | 42 | Sheet P-401 — Plumbing Plans identifies the sink fixtures within the ARC exam and interview rooms as Midmark. | See above |
| P | 42 | BOD Final Bid Set, Section 1.1.5 — Architectural & Interiors Summary references a Sloan Sloanstone sink as the basis for the same spaces. | See above |
| P | 42 | These are two distinct products with different installation requirements, rough-in dimensions, and scope assignments: | See above |
| P | 42 | The Midmark sink is an integral component of the Midmark x Synthesis healthcare casework system specified under Spec 12 35 70, Section 2.2, where the basis-of-design manufacturer is identified as Midmark Corporation and the product line is the Synthesis™ Casework Collection. Integral sinks are included as part of the casework assembly and are furnished and installed under Division 12. | See above |
| P | 42 | The Sloan Sloanstone is a standalone countertop sink furnished and installed as a separate plumbing fixture under Division 22, with independent rough-in requirements. | See above |
| P | 42 | These two products are not interchangeable. Specifying one versus the other affects the scope boundary between the casework contractor (Div 12) and the plumbing contractor (Div 22), the rough-in dimensions, faucet compatibility, and overall cost. | See above |
| P | 42 | Please confirm: | See above |
| P | 42 | Which fixture governs — the Midmark integral sink shown on Sheet P-401, or the Sloan Sloanstone referenced in the BOD? If the Midmark integral sink governs, are the plumbing rough-in locations and dimensions on Sheet P-401 coordinated with the Midmark Synthesis casework shop drawings, or will updated rough-in details be issued? If the Sloan Sloanstone governs, will Spec 12 35 70 be amended to remove integral sinks from the Midmark casework scope? | See above |
| VA | 43 | #43 Please confirm that the Site Super and QC role can be one and the same individual as long as the requirements for each are met. | Site Superintendent, QC and SSHO individuals cannot be performed by the same person |
| VA | 44 | #44 - Please confirm that the Site Super, SSHO and QC can have other collateral roles/duties as Competent Persons mentioned in the specs | Site Superintendent, QC and SSHO individuals cannot be performed by the same person |
| M | 45 | #45 - Please clarify the extent of BAS controls integration, existing controls manufacturer, and whether sequences of operation are provided in the mechanical controls specification. | BAS Controls Manufacturer is JCI. Sequences are provided on sheet M-503 |
| 46 | #46 - Please clarify the extent of temporary utility provisions required to maintain operation of adjacent occupied spaces during demolition and construction activities. | contingent on outage durations in coordination with COR. No temp systems anticipated | |
| H | 47 | #47 - Please confirm whether asbestos and hazardous material testing has already been completed within the project area and if reports will be provided to the contractor. If not, please clarify whether additional testing and/or abatement will be the responsibility of the contractor. | initial testing limited such that destructive testing was not performed. Report availabe in BOD appendix. VA to provide. |
| G | 48 | #48 - Please confirm whether any portions of the work will be required to be performed after normal working hours, weekends, or during shutdown periods due to hospital operations. | Yes. Outages, Coordination for work in occupied spaces over lobby/corridors, and any noise generating activies shall be considered for work ourside of typical hours. Working hours shall all be coordinated prior to construction activity with COR |
| VA | 49 | #49 – Can steel subcontractors with Los Angeles City Certification be used in lieu of AISC? This certification exceeds equivalent quality & safety standards. | No, VA adheres to AISC standards per, Spec 05 12 00. |
| VA | 50 | #50 – What is the make, model and version of the current fire alarm system at this facility? | Simplex, Model 4100ES |
| VA | 51 | #51 – Does the VA have a current service contract with a specific vendor to maintain the fire alarm system, if so will the VA provide the contact information for that vendor? | Yes, The contract is established via the VA's Safety Department and the vendor is SIEMENS. |
| G/VA | 52 | #52 – Who is the manufacturer of the VA’s preferred VSCM camera as shown on the plans? Is there sufficient storage capacity of the existing system or will it need to be expanded? If so who is the manufacturer of the existing system? | Coordinate with COR during submittal process |
| G | 53 | #53 - The plans call for demo work and new work in the existing corridor 1A-2 such as HVAC, and plumbing. Will all work in the corridor be required to be completed after hours or on weekends? Or is there the ability to complete this work during regular working hours? | plan to be developed by contractor and submitted for approval in coordination with COR. Will be contingent on durations, phasing propositions such that hospital operations will be held to a minimum |
| VA | 54 | #54 – Spec section 01 35 26 part 1.9.C requires the SSHO to be a separate individual from the superintendent and QC and performs only duties as the SSHO. | VA Fresno normally experiences contractors who provide less than desirable outcomes to construction activities. That is why it is vital that that the Contractor has a very strong QA/QC person regardless of size. We will need a dedicated Site Superintendent at all times. Depending on the qualifications of the indivudual the VA would be amendable to combining SSHO & CQC. But only after VA Chief of Projects CO and COR review the indivudual's resume and follow-up questions. |
| VA | 55 | #55 - Section 01 45 00 part 3.4 does not state that the QC must be a separate individual from the superintendent. Please confirm that if qualified, the Superintendent may also fill the role of QC Manager. | VA Fresno normally experiences contractors who provide less than desirable outcomes to construction activities. That is why it is vital that that the Contractor has a very strong QA/QC person regardless of size. We will need a dedicated Site Superintendent at all times. Depending on the qualifications of the indivudual the VA would be amendable to combining SSHO & CQC. But only after VA Chief of Projects CO and COR review the indivudual's resume and follow-up questions. |
| VA | 56 | #56 – Spec section 01 45 00 part 3.4.B “The CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of PM or SRE to determine qualifications based on project complexity at construction review 5 years construction experience on construction similar to the scope of this Contract” The requirements as written would exempt well qualified construction individuals from filling the roll of QC. Is there supposed to be the word “or” between the word “review 5 years”? | A well qualified QC is the standard set by the VA Specification 01 45 00.3.4.B. Plese adhere to the VA Spec. |
| VA | 57 | #57 – Spec Section 01 45 00 part 3.4.C is written in such a way the multiple individuals in addition to the QC Manager are to be on site and employed by the GC as part of the QC team. This will be very expensive to have Architects and Engineers on site full-time. How many total number of personnel is the VA expecting the General Contractor to have on site? Would the VA accept the foreman of each subcontractor who meets the minimum experience requirement as laid out in the included matrix to fill these rolls? | This section does not suggest having Architects and Engineers on site full time. This section identifies the need for specialized support to the CDQC. More discussions can be engaged with VA COR, but the expectation is for the adhereance to 01 45 00.3.4.C. |
| A | 58 | #58 – Spec Section 08 71 00 Door Hardware includes door numbers in the hardware sets. The door numbers provided in the specs do not match the door numbers provided on the door and frame schedule on sheet AI-400. Hardware set 2.0 calls for a surface closer, however on the door schedule for door number 1A01A, which is hardware set 2, the remarks call for a Power operator. Please clarify if an ADO or surface closer is required. The electrical power plan on sheet EP-101 has keynote 8 which is power for the pacs system. Is the Power Operator supposed to be on the same circuit as the PACS? | Specification section 08 06 71 is the hardware sets that are to be used. Surface closer per the specifications, hardware set 2.0 should be provided. |
| A | 59 | #59 – The note for detail 07 on sheet IN-421 refers to an “interior detail located on sheet” it is unclear what this is referring to on the sheet. Please advise what detail this is referring to. | That detail on the sheet calls out another detail located on a different sheet 08/IN-001. It is in regards to Wall Protection Bottom installation. Coordinate construction activity with COR. |
| A | 60 | #60 – Anteroom Configuration and Dimensions | Seebelow |
| A | 60 | Sheet GC-001 Level IV ICRA notes, item 2 states: "Containment must include an anteroom to ensure pressure control. Anteroom must be large enough for equipment staging, cart cleaning, worker's PPE and cleaning." The T1 detail on GC-001 and the IC plan on GC-101 show the primary containment boundary but do not show an anteroom configuration, dimensions, or construction type. Is the anteroom to be constructed using the same T1 poly barrier system shown in the GC-001 detail, or is it required to be a hard barrier assembly? What are the minimum required dimensions for the anteroom to satisfy the equipment staging, cart cleaning, and worker PPE requirements? | The exact dimensions of the ante room should be roughed out with COR approval. |
| A | 61 | #61 – Hard Barrier vs. Poly Barrier Conflict | see below |
| A | 61 | Sheet GC-001 Level IV ICRA notes, item 1 states: "Barriers must be hard barriers unless temporary to install final barrier." However, the T1 Temporary Wall Partition detail on GC-001 shows 6-mil polyethylene sheeting as the primary barrier material, which does not meet the definition of a hard barrier. Please clarify: is the T1 temporary wall partition intended to satisfy the Level IV hard barrier requirement, or is the poly barrier a preliminary temporary barrier only, with a hard barrier system to be installed subsequently? If a hard barrier is required for the primary containment boundary, what construction type and fire rating is required? | The poly sheet is shown at the door opening only. |
| A | 62 | #62 STARC Systems RealWall as Compliant Hard Barrier Alternative | see below |
| A | 62 | Given the Level IV ICRA hard barrier requirement on GC-001, please confirm whether a STARC Systems RealWall modular temporary wall panel system is an acceptable compliant alternative to site-built gypsum board construction for the T1 temporary wall partition. STARC RealWall panels are ASTM E84 Class A rated for flame spread and smoke development, install from floor to deck, provide smoke-tight joints at all perimeter conditions, and are compatible with negative air pressure containment requirements. If acceptable, please confirm whether a submittal is required prior to installation and what the review period will be. | Yes, the STARC system is an acceptable alternative. |
| A | 63 | #63 - STARC Systems FireblockWall as Compliant One-Hour Rated Alternative | see below |
| A | 63 | Sheet GC-001 and Section 01 35 26 reference one-hour fire-rated temporary construction partitions in certain locations. Please clarify which specific wall segments shown on GC-101 require a one-hour fire-rated temporary barrier assembly. For those locations, please confirm whether STARC Systems FireblockWall, which carries a UL-listed one-hour fire resistance rating, is an acceptable compliant alternative to site-built one-hour gypsum board construction. If acceptable, please confirm whether a submittal is required prior to installation and what the review period will be. | Yes, STARC FireblockWall is acceptable. |
| G | 64 | #64 - Card Reader on T1 Temporary Barrier | See below - coordinate with VA during IC planning |
| A | 64 | The T1 Temporary Wall Partition detail on GC-001 shows a door and frame with card reader, hardware, and closer. Please clarify whether the card reader shown on the T1 temporary barrier detail is required as part of the temporary ICRA containment assembly, or whether it is shown for reference only and will be installed as part of the permanent construction. Who is responsible for furnishing and installing the card reader on the temporary barrier, and is access control to the construction zone required to be operational before general construction begins? | Card reader will be installed as part of the permanent construction |
| 65 | #65 - Construction Sequence: Abatement Completion vs. ICRA Barrier Installation | See below | |
| VA | 65 | The asbestos abatement regulated area shown on HA-101 substantially overlaps the ICRA construction containment zone shown on GC-101. Please confirm the intended construction sequence: must abatement be fully complete and clearance air monitoring passed before T1 temporary wall partitions can be installed, or can any portion of the T1 boundary be pre-staged in areas outside the abatement regulated zone while abatement is ongoing? Additionally, does the 224-calendar-day contract duration begin running from NTP regardless of abatement completion status, or does the construction clock begin upon issuance of abatement clearance? | Pre-staging can occur, with the intent of fully abating "Hot" area with required air monitoring. Coordinating with Contracting is required to account for time/cost incurred by abatement activities. Most likely Contracting will execute either a cost or no-cost period of performance extension. |
| VA | 66 | #66 Would you entertain a follow-up site visit now that we’ve had a chance to review the drawings | VA Response: The VA will not schedule an official second site visit; however, the interested prime contractor may request a site visit if Facility Engineering can support it. Contact the assigned COR to arrange a site visit. No questions will be answered during the visit, and the Government will not address any inquiries related to this solicitation after the RFI deadline. |
| VA | 67 | #67 Will selection be based solely on low bid; or on best value (i.e. based on price, management plan, personnel, etc ) | VA Response: The Government intends to award one contract as a result of this solicitation. In using the Tradeoff approach, the Government seeks to award the offeror who gives the Government the greatest confidence that it will best meet or exceed the requirements affordably in a way that will be advantageous to the Government. See INSTURCTION TO OFFERORS and Evaluation Procedures of the solicitation. |
| G | 68 | #68 Is there any phasing or a schedule for any workarounds with operations | See response on RFI 3, 53 |
| E | 69 | #69 – No fiber cabling is shown and/or specified, please confirm this is correct? If incorrect, please provide type, strand count, termination points. | Correct - no fiber cabling |
| VA | 70 | #70 RFI #13 – Sheet ET-101 general note 19 states that the contractor is to verify if EHRM switches have capacity for SPS data outlets, and if not contractor is to provide data switches as needed. Please confirm that if additional switches are needed, the VA will provide. Or if the contractor needs to provide this will it be handled by a contract change? | Contractor will execute per ET-101. Contractor is expected to handle all controls aspects associated with this project. Contractor should establish a subcontractor (i.e. JCI or Bedard) to coordinate total construction activities. |
| VA | 70 | What are the Coordination requirements with VA OIT for network‑connected systems and data outlets? | Coordination efforts will occur with VA COR. |
| VA | 71 | #71 RFI #14 – Please confirm whether the following items are VA‑furnished and VA‑installed: Network switches, Switch ports, Patch cords, Network programming and configuration, Whether the contractor is responsible for any network configuration, activation, or cybersecurity coordination. | Contractor is responsible for all aspects related to activating the ARC. There is a significant controls component that must be executed upon by the contractor. |
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