Fire Doors FY25 Repair - SOW 06.30.26.pdf

STATEMENT OF WORK

FIRE DOORS REPAIRS

Place of Performance: VACCHCS

2615 E. Clinton Ave Fresno, CA 93703-2223

Part 1: Project Scope of Work Overview:

The Department of Veterans Affairs Central California Health Care System (VACCHCS), Fresno Facilities Maintenance Service, requires a contract for Fire Door Repairs for deficiencies of FY25 Fire Door Inspection.

Part 2: Period of Performance (POP):

Period of performance is to be completed 45 days after Notice to Proceed.

Part 3: General Information and Requirements:

3.1 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

3.2 Disposal of all waste and debris is at the contractor’s own expense.

3.3 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses

3.4 All work shall be coordinated with the COR assigned to this project and only commence once approved.

3.5 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Official Federal

Holidays, A contractor is not to work on Official Federal Holidays as listed on OPM.gov(https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview).

The contractor, if they need to perform work over the weekends (Saturdays and Sunday) or outside of work hours above that they will need to request authorization prior to performing any work from the COR/Engineer and final approval from the Contracting Officer. Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.

3.6 Codes and Standards: The Contractor shall follow all applicable codes and standards for this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, and etcetera. If any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the medical center.

3.7 Smoking is prohibited on VACCHCS grounds and inside buildings.

Part 4: Detailed Project Scope of Work:

4.1 The contractor shall provide all tools, materials, equipment, supervision, personnel, and transportation necessary to assure that all services are in accordance with contract and all applicable codes, law, and regulations.

4.2 The responding vendor shall perform repair of the deficiencies. VA standards require compliance according to the latest published version of the code NFPA 90A, NFPA 80, and NFPA 105.

4.3 Contractor shall provide one designated point of contract to the government’s designated representative.

4.4 Contractor shall provide 30-day warranty on all components, equipment, and labor.

4.5 Repairs based on Deficiency – Door Repairs

OPC

22 doors listed - some doors require more than 1 repair. 2 doors require relabeling.

Door ID Alt ID Location Floor Deficiency 11015385 SP1C39-1 Stairwell #5 1 Excessive clearance 11142770 SPB1C-3 MRI B Excessive clearance 11142782 SPSOG2-OP Police dispatch B Excessive clearance 11142783 Ambulance entrance B Excessive clearance 11142784 Ambulance entry B Excessive clearance 11142785 SP1C44-1 Electrical room 1 Door label is missing 11142793 PACU hallway 3 Excessive clearance 11155070 SPB1C4A-1 Emergency room B Excessive clearance 11528842 SPSOG41-OP ER head nurse B Missing / damaged door closer 11528871 SPB1C52-1 Clean supplies B Excessive clearance 11528875 SPSOG37-OP Patient belongings B Damaged / missing smoke seal 11528875 SPSOG37-OP Patient belongings B Excessive clearance 11528876 Patient belongings B Damaged / missing smoke seal 11528877 N1c41 Linen closet B Damaged / missing smoke seal 11528878 Linen closet B Damaged / missing smoke seal 11528880 SPSOG42-OP EMS closet B Missing / damaged door closer 11528881 SP3C11B-1 Sound suite 3 3 Frame missing filler plate(s) 11528885 SP4CPENT-1 Mechanical room M Excessive clearance 11528886 SPSOG13C-OP On call room B Excessive clearance 11528887 SPSOG13E-OP Staff lounge B Door penetrations / unused fastener holes 11528887 SPSOG13E-OP Staff lounge B Damaged / missing smoke seal 11528903 SPSOG2-OP Security B Excessive clearance

11142785 SP1C44-1 Electrical room 1 Requires relabeling by intertek 11142770 SPB1C-3 MRI B Requires relabeling by intertek

Doors that require relabeling.

Building 31 12 doors listed for repair. Some doors require more than 1 repair.

Door ID Alt ID Location Floor Deficiency 11528910 SP1C05-31 Clean linen 1 Frame missing filler plate(s) 11528910 SP1C05-31 Clean linen 1 Door missing filler plate(s) 11528911 SP1A08-31 Occupational activities 1 Excessive clearance 11528911 SP1A08-31 Occupational activities 1 Missing / damaged door closer 11528912 SP1A08A-31 Activity storage 1 Missing / damaged door closer 11528913 SP1A09-31 Therapy room 1 Frame penetrations / unused fastener holes 11528914 SP1A09-31 Therapy room 1 Door does not latch 11528915 SP1A10-31 Dining room 1 Frame penetrations / unused fastener holes 11528916 SP1A10-31 Dining room 1 Frame penetrations / unused fastener holes 11528917 Activities 1 Door penetrations / unused fastener holes 11528917 Activities 1 Excessive clearance 11528920 SP1A16-31 Restroom, 1 Frame missing filler plate(s) 11528921 SP1A13B-31 Storage 1a13b 1 Missing / damaged door closer 11528924 SP1A28-31 Housekeeping 1 Excessive clearance 11528929 Cross corridor near medication room 1 Excessive clearance

Building 28 7 listed doors for repair.

Door ID Alt ID Location Floor Deficiency 11528935 Clean linens 1 Frame penetrations / unused fastener holes 11528936 Storage 1 Excessive clearance 11528941 SP1E22-28 Boiler room 1 Frame penetrations / unused fastener holes 11528942 SP1E20-28 Storage 1 Excessive clearance 11528944 570 EE57585 Soiled utility 1 Damaged / missing smoke seal 11528945 570 EE57586 Clean linen 1 Excessive clearance 11528946 Oxygen storage 1 Missing / damaged door closer

Building 1 45 doors Listed - Some doors require more than 1 part for repair

Door ID Alt ID Location Floor Deficiency 11015361 SPE6SW1-1 Stairwell #1 6 Excessive clearance 11015363 SP5B04-1 Stairwell #2 5 Frame missing filler plate(s)

11015363 SP5B04-1 Stairwell #2 5 Hinge(s) or pivot(s) not securely fastened / missing fasteners

11015363 SP5B04-1 Stairwell #2 5 Excessive clearance 11015378 Cross corridor near radiology room 1 2 Excessive clearance 11015378 Cross corridor near radiology room 1 2 Door does not latch - rubbing issue 11015382 Cross corridor imaging waiting 2 Excessive undercut 11015386 Cross corridor near Starbucks 1 Door does not latch

11015390 Stairwell #3 1 Frame penetrations / unused fastener holes

11015390 Stairwell #3 1 Excessive clearance 11015396 SP1A19-1 Stairwell #1 1 Excessive clearance 11015399 SPB1A02-1 Chute room B Excessive clearance 11015400 SPB2A06-1 Stairwell 2 SB Excessive clearance

11142788 Laboratory 2 Missing bottom latching hardware or fire pin

11528719 SPE630-1 Laundry room 6 Frame penetrations / unused fastener holes

11528721 Clean utility 6 Excessive clearance 11528722 SPE602-1 Soiled utility 6 Excessive clearance 11528724 SPE601-1 Dumbwaiter room 6 Excessive clearance 11528725 SP6A01-1 Team D conference area 6 Damaged / missing smoke seal 11528726 Team D conference area 6 Damaged / missing smoke seal 11528727 SP6A02-1 Restroom 6 Damaged / missing smoke seal 11528738 SP5B32-1 Clean linen 5 Frame missing filler plate(s)

11528738 SP5B32-1 Clean linen 5 Frame penetrations / unused fastener holes

11528741 Soiled utility 5 Excessive clearance 11528746 SP5B17-1 Clean supply 5 Excessive clearance 11528748 SP5B42-1 Dialysis 5 Excessive clearance 11528752 SP5B12-1 Comm room 5 Missing / damaged door closer

11528752 SP5B12-1 Comm room 5 Incorrect type of hinge(s) / missing hinge(s) /damaged hinge(s)

11528755 SP5B02-1 5B02 5 Excessive undercut

Door Replacement

Part 5: Safety:

5.1 At a minimum contractor, subcontract, and personnel shall wear at all times hard hat, safety glasses, reflective vest, and safety shoes.

5.2 No shorts or tank tops shall be permitted.

Door ID Alt ID Location Floor Building Deficiency

11015394 SPB1A04-1 Chemical Storage B 1 No door label, door cannot be rated, must be replaced

11528742 SP5B48-1 Soiled Utility 5 1 Major damage, core exposed, must be replaced

11142785 SP1C44-1 Electrical Room 1 OPC No door label, core cannot be rated, door must be replaced

11528758 SP5A05-1 Dumbwaiter room 5 Excessive clearance 11528767 SP5A21-1 Clean supply 5 Excessive clearance 11528775 SP4A48-1 Restroom 4 Excessive clearance 11528782 SP3A02E-1 Clean storage 3 Excessive clearance 11528790 Sterile supplies 3 Excessive clearance 11528793 OR suite east entrance Radiology room 1 3 Excessive clearance 11528798 SP2B10A.1-1 Restroom, Radiology room 1 2 Frame missing filler plate(s) 11528798 SP2B10A.1-1 Restroom, 2 Excessive clearance 11528802 SP2B24A-1 Microbiology 2 Excessive clearance 11528802 SP2B24A-1 Microbiology 2 Missing / damaged closer arm 11528802 SP2B24A-1 Microbiology 2 Frame missing filler plate(s)

11528803 SP2B24B-1 Microbiology lab 2 Non-compliant hold-open device observed

11528803 SP2B24B-1 Microbiology lab 2 Missing / damaged latch-set strike 11528805 SP2B24E-1 Biohazard waste 2 Excessive clearance 11528809 SP2A02D-1 Chaplains office 2 Door missing filler plate(s) 11528817 SP1A09A.1-1 Office 1 Excessive undercut

11528819 SP1B18-1 Coffee storage 1 Frame penetrations / unused fastener holes

11528819 SP1B18-1 Coffee storage 1 Frame missing filler plate(s)

11528822 SP1B16-1 Canteen storage 1 Frame penetrations / unused fastener holes

11528823 Canteen storage inside door 1 Frame missing filler plate(s)

11528825 SPB1B01-1 Storage B Door penetrations / unused fastener holes

11528826 Training area B Excessive undercut

11528827 Bottom chute door B Non-compliant hold-open device observed

11528829 Bottom linen chute B Non-compliant hold-open device observed

11528832 b1b16b Storage B Non-listed latchset 11528833 b2a03 Mechanical room SB Missing / damaged door closer 11528833 b2a03 Mechanical room - HVAC office double SB Non-listed latchset 11528834 SPB2A01-1A doors SB Non-listed latchset 11528837 SPB2A05-1A EMS storage SB Non-listed latchset

Building 1 45 doors Listed - Some doors require more than 1 part for repair

5.3 Contractor shall adhere to OSHA 10 CFR 1910 and 1926.

5.4 Contractor shall be responsible to use appropriate PPE when required by the OSHA and VACCHCS.

5.5 Safety plan shall be submit to the COR within 15 days of awarded contract.

5.6 Contractor shall submit Safety Data Sheet for all chemical used at the VAPAHCS. Chemicals must be approved by COR or Safety Services. Safety Data Sheet shall be kept at work site at all times.

5.7 Contractor shall comply with Environment Protection Agency standards. No dumping of water or chemical in the storm drains. Contaminates shall be removed from VAPAHCS property and shall be disposed of per all Federal, State, and Local EPA regulation and standards at no additional cost to the government.

5.7.1 Any penalties incurred due to unlawful disposal of hazardous material or EPA, State, or Local regulation and standards shall be the responsibility of the Contractor.

Part 6: Performance Standards:

6.1 Contractor shall adhere to the performance standards listed below. Contractor shall adhere to all references in the performance standard to include all notes, explanatory material, and appendixes.

The most current edition will be used on all references listed below.

6.1.1 OSHA Standard 29 CFR 1910

6.1.2 OSHA Standard 29 CFR 1926

6.1.3 NFPA 70, National Electrical Code

6.1.4 NFPA 70E, Standards for Electrical Safety in the Work Place

6.1.5 NFPA 72, Nation Fire Alarm and Signaling Code

6.1.6 NPFA 80, Standards for Fire Doors and Other Openings

6.1.7 NFPA 90, Standard for the Installation of Air-conditioning and Ventilating Systems

6.1.8 NFPA 90B, Standard for the Installation of Warm Air Heating and Air-Conditioning

Systems

6.1.9 NFPA 92, Standards for Smoke Control Systems

6.1.10 NPFA 99, Health Care Facilities Code

Part 7: Documentation Requirements:

7.1 Security Badge: Vendor shall notify VA police on arrival and obtain a temporary badge. The VA Issued

Security badge shall be worn on the upper torso and be always visible.

7.2 Contractor’s Badge: Vendor employees, and representatives shall always have a company badge or identification visible.

7.3 Physical Security: The vendor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for vendor use. Vendor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items. The Government will not be responsible for damage or loss of vendor’s property. Vendor is responsible to safeguard its property.

7.4 OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.