S15 RFI List with VA Responses_36C25221B0003_1-13-2021.xlsx
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- Solicitation number
- 36C25221B0003
About this file
This document outlines a federal contract opportunity for replacing obsolete fire alarm devices at the Jesse Brown VA Medical Center in Chicago, Illinois. The contractor shall provide all labor, materials, and supervision to install new fire alarm systems and exit signs across multiple buildings in accordance with construction documents. Key requirements include removing all existing control panels and devices, installing new addressable field devices and notification appliances, interconnecting control panels with fiber or copper, and testing the system to comply with NFPA 72 and Joint Commission standards. The contract also includes one year of warranty and maintenance services. The project size is between $2-5 million and work must be completed within 581 days. The NAICS code is 238210 and the opportunity is set aside for SDVOSBs. The solicitation will be issued on November 25, 2020 on SAM.gov with bids due January 14, 2021. A pre-bid site visit will be held and all prospective bidders are encouraged to attend.
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Sheet1
CONSOLIDATED RFI LIST - JANUARY 13, 2021
SOLICITATION #: 36C25221B0003
PROJECT TITLE: Replace Obsolete Fire Alarm Devices
PROJECT #: 537-16-101
| FACILITY: | Jesse Brown VA Medical Center |
| Chicago, IL |
| RFI # | RFI | VA RESPONSE | REFERENCE |
| 1 | There are no riser diagrams shown for any buildings. Riser Diagrams are necessary part of the design documents. Provide riser Diagrams for each building and an overall riser showing the connection between buildings . | Existing connection information is provided. See detail 13 Fire Alarm System Annunciation Locations and Types and detail 15 Site Fire Alarm Communications (For Non-Contiguous Buildings) for requested information. | Drawing G-004 details 13 & 15 |
| 2 | As mentioned at the pre-bid walk through, If the existing Siemens Fire Alarm control panels are to be reused please provide manufacturer part numbers, risers, capacity, point to point drawings. | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A. , Drawing G-002 General Note 1 |
| 3 | From the Fire Alarm Control Panel to the first device in each zone Is there a 2 hour rated cable / enclosure requirement for circuit intgerty? Also, can the EOR provide the quanity of cables at the Fire Alarm Control Panel and provide the size conduit required and maintain the 40% fill ratio? | Yes - System wiring within metal conduit is already considerd to have 2 hour Pathway Survivability Level 2 (2 hour). The quantity of cables is contractors means and methods. | VA Fire Protection Manual |
| 4 | On drawing FA-01-101, there are 3 new annunciator panels shown. Will these panels be replacing existing Siemens panels? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 |
| 5 | On drawing FA-01-101, there are 3 new annunciator panels shown. Can the EOR provide additional information wiring information and incorporate into a riser diagram? | These are new panels and require new wiring and connections as required by the drawings and specifications. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 |
| 6 | Will surface mounted EMT conduit be alowed on masonry surfaces? | New equipment shall be flush mounted in finished areas and surface mounted in all other areas. New conduit is to be concealed in finished areas and surface mounted in unfinished areas. Masonry in mechanical rooms is considered unfinished. | Drawing G-002 General Note 11 |
| 7 | Please provide riser diamgram for Specification 28 31 00 2.3 C. Operator terminal (Building 40, Room 1608): |
1. Operator terminal shall consist of the central processing unit,
| display screen, keyboard, mouse and printer. | See detail 13 Fire Alarm System Annunciation Locations and Types and detail 17 Building 40 Room 1608- Fire Command Center. | Drawing G-004 and G-005 | ||
| 8 | Specification 28 31 00 2.3 C. Operator terminal (Building 40, Room 1608): | |||
| Is this operator terminal for building 40 only? | The Operators Terminal is for all buildings. | A/E | ||
| 9 | Is it the VAs intent to allow the contractor to reuse the existing Fire Alarm panels and incorporate them into the new system? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 10 | Are the construction documents provided by Systech Fire Protection LLC concidered design documents? | The construction documents provided are "Construction Bid Documents". | A/E | |
| 11 | What manufacturer was the basis of design in the Systech Fire Protection design drawings? | No specific manufacturer was used for the basis of the design. | A/E | |
| 12 | We would like to request an additional walk through | Contractors were provided ample opportunity to conduct a site visit under any of six that were offered on 12/8/20 and 12/9/20. There will be no more site visits offered. | ||
| 13 | Drawing G-004, detail 16, are the red lines supposed to new conduit and wire? | Red lines indicate new wire and conduit. | Drawing G-004 detail 16 | |
| 14 | Drawing G-004, detail 16, please define what devices will be new and indicate what devices are existing? | Contractor shall provide new wire, conduit and relays and connections to new fire alarm control panel and existing security system power supply. | Drawing G-004 detail 16 | |
| 15 | Drawing G-004, detail 15, please provide the routing of the undergroung conduit? | Existing routing information of the underground conduit is provided in Detail 15. | Drawing G-004 detail 15 | |
| 16 | G-005, details 1&2, is the contractor supposed to install a complete new system or should they modify/ upgrade the existing Siemens system? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 17 | In the areas where the walls have wallpaper is surface mounted EMT acceptable? | New equipment shall be flush mounted in finished areas and surface mounted in all other areas. New conduit is to be concealed in finished areas and surface mounted in unfinished areas. | Drawing G-002 General Note 11 | |
| 18 | Drawing G-004, detail 16, this detail is directing the bidding contractor to assume 1850 existing locations. If the engineer of record can not provide a door schedule, as they are supossed to, how can the VA resonably expect the bidding contractor to provide a budget for 1850 doors, this could be two million dollars. Can the VA address this as an allowance, or provide the necessary information? | Contractor is to assume 1850 locations as stated in the detail. Contractor is responsible to field verify exact locations and quantities as stated in the detail. | Drawing sheet G-004 detail 16 | |
| 19 | Drawing G-004, detail 15, suguests underground excavation, can the EOR/VA provide a trench profile with soil and surface conditions for excavation and repair purposes. | Detail 15 is the routing information of the existing underground conduits. Underground excavation is not anticipated in this work | Drawing G-004 detail 15 | |
| 20 | If excavation is not a requirement please provide conduit routing information? | Detail 15 is the routing information of the existing underground conduits. Detail 15 requires - Contractor to verify the provided information by tracing. New wiring shall be pulled through existing raceway wherever possible. If not possible, Contractor shall be permitted to use existing wiring by making connections to new fire alarm systems after all systems are installed and accepted. | Drawing sheet G-004 detail 15 | |
| 21 | The title for the solicitation is to replace obsolete fire alarm devices and during the site visit I noticed that the fire alarm panels have recently been replaced. The statement of work specifies installing all new conduit, wiring, panels and devices. I wanted to clarify the intent of what the VA is looking for. The cost difference would be in the millions. | The intent is to install all new conduit, wiring, panels and devices. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 22 | Part 5; Applicable performance standards 2b-requires all staff to be OSHA 30. Typically this requirement is for the competent personnel and all other personnel require OSHA 10. It also conflicts with the spec. 01 35 26 F4. Which OSHA requirement shall the field personnel meet? | OSHA 30 is required per the SOW. | VAJB | |
| 23 | Part 5; Applicable performance standards 2d-requires a state licensed master electrician or registered journeyman electrician. The fire alarm system specifically the voice portion of audible notification will exceed 50 volts. This requirement is excessive and typically not required for work performed below 50 volts. Can this requirement be removed? | Master Electrician or Registered Journeyman Electrician is required for all work 50 Volts and above. | VAJB | |
| 24 | 4.2 52.219-14 Limitations on subcontracting-(c)(3) General Construction vs. (c)(4) construction by special trades. Will the VA uphold 52.219-14 as a general or special trade construction? | NAICS 238210 is considered a Specialty Trade. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed SDVOSBs. See VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Business Set-Aside (NOV 2020) (DEVIATION) | ||
| 25 | Period of performance does not reflect the actual work and requirements. 30 day burn in period for new fire alarm systems to operate prior to demolition with the fact that the request to start at the highest floor, knowing the main panel will be located at the main level. This will require a lot of temporary work and slow things down significantly. | Step 1 in the phasing requires Building 1 new fire alarm control panels to be installed. | Drawing G-002, Phasing Note 1 | |
| 26 | Will this fire alarm project require BDA/ERRCS systems in lieu of the fire fighter phones? | Existing fire fighter's communication system is required to be replaced. See specifications for requirements and drawings for locations. | Specification 28 31 00, section 1.1.C and 28 31 00, section 2.13 | |
| 27 | Could the VA please confirm that they are requesting a 5 year fixed price for the annual inspections and all services related to the fire alarm system?1) The Network Backbone was replaced 3 years ago by Siemens. The existing Network that Siemens installed meets the intent of this specification. Please confirm the recently updated Network can be reused? | All Equipment shall be new. No current equipment will be reused | VAJB | |
| 28 | The Fire Alarm Control Panels were replaced 3 years ago by Siemens with the most current model. The existing Panels Siemens replaced meets the intent of the specification. Please confirm the recently updated fire alarm control panels can be reused? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 29 | Would it be acceptable to only replace the addressable field devices and leave all notification devices? | Notification devices are to be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 30 | The (3) fire alarm control panels that are located in the stairs. Are these to remain or be relocated outside of the stairwell? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 31 | When will the attendance list be published? | The Site Visit Attendance Rosters were published in Amendment 2 on 12/17/2020 | VAJB | |
| 32 | Section 2.7 Alarm Notification Appliances. Would it be acceptable to use LED notification devices? | The use of LED notification devices UL listed for use with the fire alarm system is considered acceptable. | Specification 28 31 00, section 1.1.A.,Drawing G-002 General Note 1 | |
| 33 | Specification 28 31 00, section 1.4, B, 1 calls for use of AUTOCAD 14. Can AUTOCAD 18 be used in lieu of 14? | Latest AutoCAD Release is required. | Specification 28 31 00, section 1.4.B.1. | |
| 34 | Specification 28 31 00, section 1.4, B, 3 refers to section 4.2 and 4.2 does not exist. Please provide section 4.2. | Section 4.2 is not used see section 4.1. | Specification 28 31 00, section 1.4.B.3. | |
| 35 | Specification 28 31 00, section 1.4, C, 1, b refers to full drawing point to points. Is this required? | Provide as specified. | Specification 28 31 00, section 1.4.C.1.b. | |
| 36 | Specification 28 31 00, section 2.5, B, 1 calls for a UL listed printer. Will a non-UL listed printer be acceptable? | Provide UL listed printer as specified. | Specification 28 31 00, section 2.5.B.1. | |
| 37 | Specification 28 31 00, section 2.14, D indicates the desire for a fire alarm site license for the facility. To obtain this license it requires factory training to be completed by an owner's representative. It also requires the purchase of a site license which is required to be renewed annually. At this time all programming rights and liability of system integrity is transferred to the Software License owner which would be JBVA. Will this be required? | Provide as required by the specification. | Specification 28 31 00, section 2.14.D. | |
| 38 | Section 2.6,E,1 calls for audio amplifiers to be a minimum of 50 watts. Would the use of a 40-watt amplifier be acceptable? | Audio amplifiers shall be a minimum of 50 watts as specified. | Specification 28 31 00, section 2.6.E.1. | |
| 39 | The Network Backbone was replaced 3 years ago by Siemens. The existing Network that Siemens installed meets the intent of this specification. Please confirm the recently updated Network can be reused? | All existing fire alarm control panels are required to be removed or replaced as shown. | Drawing sheet G-002 General Note 1 | |
| 40 | The Fire Alarm Control Panels were replaced 3 years ago by Siemens with the most current model. The existing Panels Siemens replaced meets the intent of the specification. Please confirm the recently updated fire alarm control panels can be reused? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 41 | Would it be acceptable to only replace the addressable field devices and leave all notification devices? | Notification devices are to be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 42 | The (3) fire alarm control panels located in stairs. Are these to remain or be relocated outside of the stairwell? | New panels are to be located outside the stairwell. | VAJB | |
| 43 | Section 2.7 Alarm Notification Appliances. Would it be acceptable to use LED notification devices? | The use of LED notification devices UL listed for use with the fire alarm system is considered acceptable. | Specification 28 31 00, section 2.7 | |
| 44 | 1. Specification 28 31 00, section 1.4, B, 1 calls for use of AUTOCAD 14. Can AUTOCAD 18 be used in lieu of 14? | Latest AutoCAD Release is required. | Specification 28 31 00, section 1.4.B.1. | |
| 45 | 2. Specification 28 31 00, section 1.4, B, 3 refers to section 4.2 and 4.2 does not exist. Please provide section 4.2. | Section 4.2 is not used see section 4.1. | Specification 28 31 00, section 1.4.B.3. | |
| 46 | 3. Specification 28 31 00, section 1.4, C, 1, b refers to full drawing point to points. Is this required? | Provide as required by the specification. | Specification 28 31 00, section 1.4.C.1.b. | |
| 47 | 4. Specification 28 31 00, section 2.5, B, 1 calls for a UL listed printer. Will a non-UL listed printer be acceptable? | Provide UL listed printer as specified. | Specification 28 31 00, section 2.5.B.1. | |
| 48 | 5. Specification 28 31 00, section 2.14, D indicates the desire for a fire alarm site license for the facility. To obtain this license it requires factory training to be completed by an owners representative. It also requires the purchase of a site license which is required to be renewed annually. At this time all programming rights and liability of system integrity is transferred to the Software License owner which would be JBVA. Will this be required? | Provide as required by the specification. | Specification 28 31 00, section 2.14.D. | |
| 49 | Does all testing and documentation of testing need to be provided per The Joint Commission Standard EC 02.03.05? | All testing shall be as required by the specifications, NFPA 72 and in accordance with The Joint Commission Standard EC 02.03.05 | A/E and VAJB | |
| 50 | Does testing of duct detectors needs to be differential duct detector testing? | Differential duct detector testing is not required. | A/E | |
| 51 | Section 2.6,E,1 calls for audio amplifiers to be a minimum of 50 watts. Would the use of a 40-watt amplifier be acceptable? | Audio amplifiers shall be a minimum of 50 watts as specified. | Specification 28 31 00, section 2.6.E.1. | |
| 52 | The Network Backbone was replaced 3 years ago by Siemens. The existing Network that Siemens installed meets the intent of this specification. Please confirm the recently updated Network can be reused as long as it complies with the performance specifications? | Existing network shall be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 53 | The Fire Alarm Control Panels were replaced 3 years ago by Siemens with the most current model. The existing Panels Siemens replaced meets the intent of the specification. Please confirm the recently updated fire alarm control panels can be reused? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 54 | Would it be acceptable to only replace the addressable field devices and leave all notification devices? | Notification devices are to be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 55 | The (3) fire alarm control panels located in stairs. Are these to remain or be relocated outside of the stairwell? | New panels are to be located outside the stairwell. | VAJB | |
| 56 | Section 2.7 Alarm Notification Appliances. Would it be acceptable to use LED notification devices? | The use of LED notification devices UL listed for use with the fire alarm system is considered acceptable. | Specification 28 31 00, section 2.7. | |
| 57 | Specification 28 31 00, section 1.4, B, 1 calls for use of AUTOCAD 14. Can AUTOCAD 18 be used in lieu of 14? | Latest AutoCAD Release is required. | Specification 28 31 00, section 1.4.B.1. | |
| 58 | Specification 28 31 00, section 1.4, B, 3 refers to section 4.2 and 4.2 does not exist. Please provide section 4.2. | Section 4.2 is not used see section 4.1. | Specification 28 31 00, section 1.4.B.3. | |
| 59 | Specification 28 31 00, section 1.4, C, 1, b refers to full drawing point to points. Is this required? | Provide as required by the specification. | Specification 28 31 00, section 1.4.1.b . | |
| 60 | Specification 28 31 00, section 2.5, B, 1 calls for a UL listed printer. Will a non-UL listed printer be acceptable? | Provide UL listed printer as specified. | Specification 28 31 00, section 2.5.B.1. | |
| 61 | Specification 28 31 00, section 2.14, D indicates the desire for a fire alarm site license for the facility. To obtain this license it requires factory training to be completed by an owners representative. It also requires the purchase of a site license which is required to be renewed annually. At this time all programming rights and liability of system integrity is transferred to the Software License owner which would be JBVA. Will this be required? | Provide as required by the specification. | Specification 28 31 00, section 2.14.D. | |
| 62 | Does all testing and documentation of testing need to be provided per The Joint Commission Standard EC 02.03.05? | All testing shall be as required by the specifications, NFPA 72 and in accordance with The Joint Commission Standard EC 02.03.05 | A/E and VAJB | |
| 63 | Does testing of duct detectors needs to be differential duct detector testing? | Differential duct detector testing is not required. | A/E | |
| 64 | Section 2.6,E,1 calls for audio amplifiers to be a minimum of 50 watts. Would the use of a 40-watt amplifier be acceptable? | Audio amplifiers shall be a minimum of 50 watts as specified. | Specification 28 31 00, section 2.6.E.1. | |
| 65 | We do not see typical VA specs 01 32 16.15 Project Schedules, 01 01 10 IC, 01 57 19 Temporary Environmental Controls, 01 58 16 Temporary Interior Signage, 01 91 00 General Commissioning Requirements. Please confirm if these will be required sections of work. | Specification sections not provided are considered not part of this work. | A/E | |
| 66 | Please confirm that there are no carpentry / finish requirements for this project? The last time this project was bid the intent was to move several of the panels into new FA/Electrical closets adjacent to the stairwells. We have 08 11 13 hollow metal doors and frames, 08 14 00 interior wood doors, 08 71 00 hardware, 09 29 00 gypsum board in addition to the current specifications. Please confirm these requirements are no longer required. | Specification sections not provided are considered not part of this work. | A/E | |
| 67 | Please confirm that fire extinguisher cabinets are no longer a part of this solicitation. | Fire extinguisher cabinets are not included in this work. | A/E | |
| 68 | Please confirm the finishes requirement for devices removed and not replaced. What is expected of the wall finish at that location? | In locations where existing wall mounted devices have been removed the existing back box shall be covered by a blank stainless-steel cover plate. | Drawing sheet G-002 Electrical Note 4 | |
| 69 | Please confirm that 28 05 13 conductors and cables for electronic safety and security, 28 05 26 grounding and bonding for electrical and security are no longer required for this RFP. | Specification sections not provided are considered not part of this work. | A/E | |
| 70 | Please confirm that there are no requirements for 28 52 31 emergency call systems on this particular project. | Specification sections not provided are considered not part of this work. | A/E | |
| 71 | Is the Designer of Record eligible to bid on this solicitation? Please advise. | IAW FAR Part 9, due to an Organizational Conflict of Interest (OCI) the Designer of Record will not be allowed to bid on the Construction solicitation. | ||
| 72 | During COVID, the current night-time procedure has been for the prime’s personnel to check in at 5PM and then a second time at 7PM when there is a switch in Administrative Officer of the Day (AOD) at Patient Admitting. Please confirm that the two check-ins for this night-time project are required. | Per SOW only once | VAJB | |
| 73 | With no on-site trailer or storage, please confirm if the CUR/JB believes we will have a small staging area within this hospital for the contractor or if we need to rent space off-site, which is the current method for active projects? | No on-site trailer storage. Typically on-site one gang box for storage. | VAJB | |
| 74 | The current Infection Control Class provided for this project is IV. Will the VA consider an ICRA for lower level, non-dust generating floors as IC Class II or III as there are sizeable cost differences? | Follow Specs | VAJB | |
| 75 | Please confirm that the contractor required PPE in surgical suits must be changed daily or prior to the next shift. | Follow SOW - Single Use PPE in Sterile Sugical suite | VAJB | |
| 76 | Section 7i Contractor disinfecting is a large cost to the project and we want to confirm that the Prime is responsible for this SPS level cleaning to include removing and disinfecting every detachable item in the room and disinfecting air ducts, light fixtures, and surfaces from the ceiling to the floor. | Follow SOW | VAJB | |
| 77 | Compatible Systems states that BAC connected to the existing open-source head end equipment. Could you state the current provider of the system? We assume that any graphics or integration that needs to take place can be accomplished by the FA manufacturer without assistance? | Fire alarm installer can provide needed integration. | VAJB | |
| 78 | When this project was bid originally it was through Bancroft and subconsultant FP&C. This is now a Systech and ISS A/E – Subconsultant project. Please help us understand the intent of the Systech issued drawings and then the separate SOW documents (SOW Part 1 pg 1-16///SOW Part 2 pg. 1-20) as the drawings of the two (2) A/E’s are overlapping. Just a small narrative on the intent of each would be helpful. Are we supposed to consider all these relative documents as part of the drawing set? | The Bancroft and FP&C documents are not part of this work. See drawings and specifications for project description. | Drawing G-002 General Note 1, Specification 28 31 00, section 1.1.A. | |
| 79 | In the event of an inconsistency between the Solicitation SOW (with the 72 pages) or information provided by the A/E in the specifications, which information takes precedence? | A/E specs governs | VAJB | |
| 80 | Is prime contractor to dis-regard all documents not included in AMD001? | Amendment 1 specifically states in Box 14 what was changed or updated to the original solicitation. If any documents published with the original solicitation were not specifically identified in Box 14 of Amendment 1 then those documents are not to be disregarded. This applies to all amendments issued or to be issued in the future. | ||
| 81 | Is there any asbestos on this proejct? The SOW REv1 references 'b. Asbestos Report.' Are there any assumed quantities prime contractor is to assume during bid? | There is asbestos; see Dwgs for 2019 asbestos reinspection | VAJB | |
| 82 | Please confirm work hours for the project. The SOW states off hours, and the drawings state normal hours | Construction work hours are per SOW (nights & weekend; see specifics in SOW) | VAJB | |
| 83 | Are all areas to be Class IV infection control? Will it vary per buidling, if so is there an ICRA to be provided per building / area? | Follow Specs | VAJB | |
| 84 | Phasing, Once Bldg. 1 is completed as shown on the phasing plan. Can other buildings be worked on concurrently? Or, does it need to be one followed by the other? | Work shall be performed one building at a time. | A/E and VAJB | |
| 85 | It is our understanding the Network Backbone was replaced 3 years ago by Siemens. The existing Network that Siemens installed we believe meets the intent of this specification. Please confirm the recently updated Network can be reused? | Existing network shall be replaced. | Specification 28 31 00, section 1.1. A., Drawing G-002 General Note 1 | |
| 86 | It is our understanding the Fire Alarm Control Panels were replaced 3 years ago by Siemens with the most current model. We believe the existing Panels Siemens replaced meets the intent of the specification. Please confirm the recently updated fire alarm control panels can be reused? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 87 | Would it be acceptable to only replace the addressable field devices and leave all notification devices? | Notification devices are to be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 88 | Are the (3) fire alarm control panels located in the stairwells to remain or be relocated outside of the stairwell? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 89 | When is the attendance list be published? | The Site Visit Attendance Rosters were published in Amendment 2 on 12/17/2020 | VAJB | |
| 90 | Section 2.7 Alarm Notification Appliances. Would it be acceptable to use LED notification devices? | The use of LED notification devices UL listed for use with the fire alarm system is considered acceptable. | Specification 28 31 00, section 2.7. | |
| 91 | Specification 28 31 00, section 1.4, B, 1 calls for use of AUTOCAD 14. Can AUTOCAD 18 be used in lieu of 14? | Latest AutoCAD Release is required. | Specification 28 31 00, section 1.4.B.1. | |
| 92 | Specification 28 31 00, section 1.4, B, 3 refers to section 4.2 and 4.2 does not exist. Please provide section 4.2. | Section 4.2 is not used see section 4.1. | Specification 28 31 00, section 1.4.B.3. | |
| 93 | Specification 28 31 00, section 1.4, C, 1, b refers to full drawing point to points. Is this required? | Provide as required by the specifications. | Specification 28 31 00, section 1.4.C.1.b. | |
| 94 | Specification 28 31 00, section 2.5, B, 1 calls for a UL listed printer. Will a non-UL listed printer be acceptable? | Provide UL listed printer as specified. | Specification 28 31 00, section 2.5.B.1. | |
| 95 | Specification 28 31 00, section 2.14, D indicates the desire for a fire alarm site license for the facility. To obtain this license it requires factory training to be completed by an owners representative. It also requires the purchase of a site license which is required to be renewed annually. At this time all programming rights and liability of system integrity is transferred to the Software License owner which would be JBVA. Will this be required? | Provide as required by the specification. | Specification 28 31 00, section 2.14.D. | |
| 96 | Does all testing and documentation of testing need to be provided per The Joint Commission Standard EC 02.03.05? | All testing shall be as required by the specifications, NFPA 72 and in accordance with The Joint Commission Standard EC 02.03.05 | A/E and VAJB | |
| 97 | Does testing of duct detectors needs to be differential duct detector testing? | Differential duct detector testing is not required. | A/E | |
| 98 | Section 2.6,E,1 calls for audio amplifiers to be a minimum of 50 watts. Would the use of a 40-watt amplifier be acceptable? | Audio amplifiers shall be a minimum of 50 watts as specified. | Specification 28 31 00, section 2.6.E.1. | |
| 99 | Is this solicitation considered a contract for General Construction, Supplies, Services or Construction by Special Trade Contractors? | NAICS 238210 is considered a Construction Specialty Trade | ||
| 100 | Paragraph 4.2, Section 52.219-14 LIMITATIONS ON SUBCONTRACTING (MAR 2020). This clause did not specify in which period the Contractor shall comply with the limitations on subcontracting. Will it be by the end of the base term of the contract, or will it be by the end of the performance period for each order issued under the contract? In short, at what regular intervals will the Contractor have to demonstrate compliance with the limitation on sub- contracting? | By the end of the performance period for each order issued under the contract. See VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Business Set-Aside (NOV 2020) (DEVIATION). After award, the successful bidder will be required to present its Schedule of Values (SOV). Upon approval of the SOV by the VA, progress monitoring for compliance will also take place during the review of each payment application presented by the contractor during the course of the contract. | ||
| 101 | If a similarly situated entity serves as a sub-contractor to the Prime concern, what would be the limit on percentage of total paid by the Government that would be allowed to be paid to other non-similarly situated sub-contractors of the Prime concern for this solicitation? | For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or “similarly situated”. NAICS 238210 is considered a Specialty Trade. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed SDVOSBs. See VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Business Set-Aside (NOV 2020) (DEVIATION) | ||
| 102 | The scope of work states that the project will be considered Infectious Control Level IV for the entire project unless otherwise noted. Are the areas not required to have Class IV infectious control documented somewhere in the RFP or delineated on the floor plans? | Follow Specs | VAJB | |
| 103 | The scope of work calls for posting signage on all doors to work areas 7 days in advance. What does the Government define as a “work area” on a project of this size and scope? | VA will post signage to inform VA staff of future work | VAJB | |
| 104 | Under the work hours restriction section, there is a requirement for noise, vibration, dust, odors, core drilling, hammer drilling, saw cutting or similar noise producing activities shall NOT be allowed in an area adjacent (floor above and below as well) to an occupied patient room. Will the Government be clearing out large areas and patient rooms on several floors to complete the installation? | There will not be clearing of any areas. Work is to be performed in occupied areas. Contractor shall minimize disruption, noise, and debris. Contractor shall remove all debris resulting from this work daily, to include broom-cleaning of all dry-debris and mopping of any are wet by this work. Any ceiling tiles removed or broken as a result of this work shall be replaced at the end of each day. Contractor shall not use more than one half of any corridor width at any time. Also follow SOW. | Drawing sheet G-002 General Note 7 & SOW | |
| 105 | The job packet states that there will be no on site storage , office, trailer or staging area will be allowed and that deliveries trash removal shall be “just in time delivery and pickup”. Is this accurate for a project of this size, scope and schedule? | No on-site trailer storage. Typically on-site one gang box for storage. | VAJB | |
| 106 | The scope of work requires that the new system shall run in tandem with the existing fire alarm system for 30 days prior to the removal of the existing. Does this 30 day period require that the new system is to monitor and control all of the auxiliary building functions and supervision of auxiliary life safety system interfaces like Elevator recall, sprinkler monitoring, fire pump monitoring, smoke controls, air handling unit shutdown, building automation system integration, and stairwell pressurization fans? | New System shall not control any auxiliary functions until the old system removal begins. New system shall monitor interfaced devices by way of parallel connections. | Specification 283100 1.1.B. | |
| 107 | If both the new and existing systems need to interface to the auxiliary building functions and life safety system interfaces, how are those existing auxiliary systems be provided with dual inputs and outputs for this? | New System shall not control any auxiliary functions until the old system removal begins. New system shall monitor interfaced devices by way of parallel connections. | Specification 283100 1.1.B. | |
| 108 | Will the Government be providing for the costs of service contractor(s) required to make programming changes and furnish and necessary hardware interfaces for their existing elevator controllers, HVAC controls, security systems and other required auxiliary interfaces for integration of the new fire alarm system? | Provide complete project including programming | VAJB | |
| 109 | The Plans and Specs differ with the “Working Times;” states Working Hours: 8 AM – 4:30 PM and 4 PM – 6 AM, which is correct? | Construction work hours are per SOW (nights & weekend; see specifics in SOW) | VAJB | |
| 110 | Make connections w/existing wiring to new Fire Alarm System after All Systems are Installed and Accepted; how can we tie-into new alarms with existing wiring and keep both systems in service. | This note is part of detail 15 and is in reference to underground building connections. | Drawing G-004 detail 15 | |
| 111 | Why is it necessary to keep existing system in service and wait 30 days to turn over to new system? | The purpose shall be to allow equipment to stabilize and potential installation and software problems and equipment malfunctions to be identified and corrected. During this diagnostic period, all system operations and malfunctions shall be recorded. Final acceptance will be made upon successful completion of the "burn‑in" period and where the last 14 days is without a system or equipment malfunction. | Specification 28 31 00, section 3.4. | |
| 112 | Can the Project Manager and Site Superintendent be the same person? | Project Manager and Site Superintendent is not permitted to be the same person. | VAJB | |
| 113 | Are you accepting Value-engineered initiatives? | Value engineered initiatives are not being accepted. | NA | |
| 114 | Ref. Drawing G-005 Detail 1 and Detail 2. Do the exit sign mounting details only apply to the new exit signs in new locations or would we be expected to add the hanger supports to existing exit sign locations? | Mounting details apply to new exit signs including where exit signs are shown to be replaced. | Drawing G-006 Details 1 and 2 | |
| 115 | All the Drawings were uploaded in 8-1/2”x11”. Would it be possible to have drawings posted with the proper paper size? | Drawings were uploaded actual size from A/E | A/E | |
| 116 | Are there any acoustically distinguishable spaces that will require us to measure voice intelligibility and if so what areas? | No. | Specification 283100 3.3. | |
| 117 | Do you have the contact information for the elevator contractor that we need to contract with to make connection to the elevator controls? | N/A | VAJB | |
| 118 | Will the prime contractor need to employee an environmental contractor to monitor air quality? | Follow Specs | VAJB | |
| 119 | Electrical note #1 on drawing G-002 indicates separate conduits for primary power, fire alarm indicating circuits and fire alarm initiating circuits. Will we be allowed to install initiating and notification circuits in the same conduit? | Initiating and notification circuits are not permitted to be installed in the same conduit. | A/E and VAJB | |
| 120 | Ref. Fire Alarm System Note #3 on drawing G-002. Are the existing flow and tamper switches in good working order and have they been properly maintained? | The reuse of existing flow and tamper switches is at the contractors discretion. If existing devices are reused they are required to be warranted as new. | Drawing G-002 | |
| 121 | Ref. Solicitation document page 4. Will any of the existing waterflow switches will need to be relocated as part of this contract? | Existing waterflow switches are not being relocated. | A/E | |
| 122 | Ref. Solicitation document page 4. How many card readers will require a connection to the fire alarm system for automatic unlock? I did not see these on drawings. | Contractor is to assume 1850 locations as stated in the detail. Contractor is responsible to field verify exact locations and quantities as stated in the detail. | Drawing sheet G-004 detail 16 | |
| 123 | Will a blank cover on existing wall mounted devices be acceptable where a device is removed but a new device is not installed? | In locations where existing wall mounted devices have been removed the existing back box shall be covered by a blank stainless-steel cover plate. | Drawing sheet G-002 Electrical Note 4 | |
| 124 | On the seventh floor of building 40, the entire floor has a hard ceiling with 2” thick acoustical material attached to the lower surface. This area was not available to look at during the pre-bid. Could we get a picture of the existing conditions and could you tell us how you want us to attach the new fire alarm devices and raceway to the acoustical material? | There are existing above-ceiling access panels on this floor. New devices are to be attached to structure above acoustical material. New equipment shall be flush mounted in finished areas and surface mounted in all other areas. New conduit is to be concealed in finished areas and surface mounted in unfinished areas. | Drawing G-002 General Note 11 | |
| 125 | Will Wiremold be allowed on the concrete and concrete masonry unit walls? | New equipment shall be flush mounted in finished areas and surface mounted in all other areas. New conduit is to be concealed in finished areas and surface mounted in unfinished areas. | Drawing sheet G-002 General Note 11 | |
| 126 | Is there a fire alarm one-line diagram available showing the interconnection wiring between each building fire alarm control panel? Will these be interconnected with fiber or copper? | Interconnection is to be copper. See detail 13 Fire Alarm System Annunciation Locations and Types and detail 15 Site Fire Alarm Communications (For Non-Contiguous Buildings) for requested information. | Drawing G-004 | |
| 127 | Are there existing underground conduits for interconnecting the main buildings to the outbuildings? (Buildings 5,6, 15, 18, 21 and TMB/32) | Existing connection information is provided. See detail 13 Fire Alarm System Annunciation Locations and Types and detail 15 Site Fire Alarm Communications (For Non-Contiguous Buildings) for requested information. | Drawing G-004 details 13&15 | |
| 128 | A specification was issued for the vinyl coated fabric wall coverings. Do you anticipate that we will need patch any of the areas with fabric wall coverings? | Electrical note 4 Drawing sheet G-002 allows in locations where existing wall mounted devices have been removed the existing back box shall be covered by a blank stainless-steel cover plate. | Drawing G-002, Electrical Note 4 | |
| 129 | On page 11 of the solicitation both a Statement of Conditions Drawings and Asbestos Report is listed as exhibits. I did not see an Asbestos report in the bid documents, only the asbestos reinspection final drawings. Is there an asbestos report? | There is abestos; See DWGS for 2019 asbestos reinspection | VAJB | |
| 130 | Will 2-hour rated fire alarm cable be required for the new riser cables? | Yes - System wiring within metal conduit is already considerd to have 2 hour Pathway Survivability Level 2 (2 hour). The quantity of cables is contractors means and methods. | VA Fire Protection Manual | |
| 131 | The phasing drawing G-002 states that the new system be operational for 30 days prior to removal of the old system. There is a detail on drawing G-003 for a temporary pull station installation however nothing for a ceiling mounted device. Could you provide a detail for how you want existing ceiling mounted smoke detectors and strobes installed next to the new device? | New ceiling mounted devices are to be installed in the ceiling where shown. Existing ceiling devices will remain in place through out the 30 day period. | A/E | |
| 132 | General Note 4 on drawing G-002 says the contractor to normally perform the work between 800AM to 4:30PM however the solicitation on page 18 says the normal construction hours are 4:00PM to 6:00AM. What are the normal working hours? | Construction work hours are per SOW (nights & weekend; see specifics in SOW) | VAJB | |
| 133 | The solicitation says to refer to bid construction documents for extended warranty. Is there an extended warranty and if so what is it? | No extended warranty | VAJB | |
| 134 | The Network Backbone was replaced 3 years ago by Siemens. The existing Network that Siemens installed meets the intent of this specification. Please confirm the recently updated Network can be reused? | Existing network shall be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 135 | The Fire Alarm Control Panels were replaced 3 years ago by Siemens with the most current model. The existing Panels Siemens replaced meets the intent of the specification. Please confirm the recently updated fire alarm control panels can be reused? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 136 | Would it be acceptable to only replace the addressable field devices and leave all notification devices? | Notification devices are to be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 137 | The (3) fire alarm control panels located in stairs. Are these to remain or be relocated outside of the stairwell? | All existing fire alarm control panels are required to be removed or replaced as shown. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 138 | When is the attendance list be published? | The Site Visit Attendance Rosters were published in Amendment 2 on 12/17/2020 | VAJB | |
| 139 | Section 2.7 Alarm Notification Appliances. Would it be acceptable to use LED notification devices? | Notification devices are to be replaced. | Specification 28 31 00, section 1.1.A., Drawing G-002 General Note 1 | |
| 140 | Specification 28 31 00, section 1.4, B, 1 calls for use of AUTOCAD 14. Can AUTOCAD 18 be used in lieu of 14? | Latest AutoCAD Release is required. | Specification 28 31 00, section 1.4.B.1. | |
| 141 | Specification 28 31 00, section 1.4, B, 3 refers to section 4.2 and 4.2 does not exist. Please provide section 4.2. | Section 4.2 is not used see section 4.1. | Specification 28 31 00, section 1.4.3. | |
| 142 | Specification 28 31 00, section 1.4, C, 1, b refers to full drawing point to points. Is this required? | Provide as required by the specification. | Specification 28 31 00, section 1.4.C.1.b. | |
| 143 | Specification 28 31 00, section 2.5, B, 1 calls for a UL listed printer. Will a non-UL listed printer be acceptable? | Provide UL listed printer as specified. | Specification 28 31 00, section 2.5.B.1. | |
| 144 | Specification 28 31 00, section 2.14, D indicates the desire for a fire alarm site license for the facility. To obtain this license it requires factory training to be completed by an owners representative. It also requires the purchase of a site license which is required to be renewed annually. At this time all programming rights and liability of system integrity is transferred to the Software License owner which would be JBVA. Will this be required? | Provide as required by the specification. | Specification 28 31 00, section 2.14.D. | |
| 145 | Does all testing and documentation of testing need to be provided per The Joint Commission Standard EC 02.03.05? | All testing shall be as required by the specifications, NFPA 72 and in accordance with The Joint Commission Standard EC 02.03.05 | A/E and VAJB | |
| 146 | Does testing of duct detectors needs to be differential duct detector testing? | Differential duct detector testing is not required. | A/E | |
| 147 | Section 2.6,E,1 calls for audio amplifiers to be a minimum of 50 watts. Would the use of a 40-watt amplifier be acceptable? | Audio amplifiers shall be a minimum of 50 watts as specified. | Specification 28 31 00, section 2.6.E.1. |
File details come from the government source that posted it. Updated .