Information Regarding Bidding Material Bid Guarantee and Bonds.docx

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from www.beta.sam.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $5,000,000. Failure to furnish the required bid guarantee on form SF 24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF 25A, and a Performance Bond, on form SF 25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF 25 and 25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP)

(End of Clause)

INFORMATION REGARDING SITE VISIT, RFI, BIDDING MATERIAL, BID GUARANTEE AND BONDS

SPECIAL INSTRUCTIONS AS FOLLOWS

PROJECT 537-16-101, Replace Obsolete Fire Alarm Devices

SITE VISITS:

Due to the COVID-19 Pandemic, Jesse Brown VA Medical Center has established special procedures to ensure patient safety. The following instructions will be strictly enforced.

1. A total of six (6) 30-minute site visits are scheduled at Jesse Brown VA Medical Center, 820 S Damen, Chicago IL (Central Time):

a. On December 8, 2020

i. 8:00 am

ii. Noon

iii. 3:00 pm

b. On December 9, 2020

i. 8:00 am

ii. Noon

iii. 3:00 pm

2. Each site visit will be limited to a total of no more than six (6) persons.

3. Each bidder will be limited to no more than two (2) personnel and entrance will be on a first come, first served basis.

4. Due to the number of site visits, no questions will be accepted during the site visit. All questions will be submitted via the formal Request For Information process, as instructed in this solicitation.

5. This site visit will take place in an occupied patient care area. Photographs will not be allowed.

6. In order to help limit the spread of COVID-19, all Vendors will be screened at the Entrance. Screening process will require Vendors to have a temperature reading in addition to the screening questions. Everyone who enters the facility must arrive with a clean Surgical face mask or N95 rated face mask. Visitors with any other mask type will be declined entrance.

7. Arrive at the Ogden Visitors Desk which is located on the Ogden Entrance main lobby. Contractor shall present their ID to get a Vendor’s Day Pass.

8. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

REQUESTS FOR INFORMATION:

Requests for Information or clarifications to solicitation documents shall be submitted utilizing the attached RFI Spreadsheet to the Contracting Officer at peter.roskowski@va.gov for action no later than January 27, 2021 at 1:00 pm Local Time.

BIDDING MATERIAL:

After compiling all required information, submit the information in accordance with the "Bid Due Date" in Block 13 of the SF 1442. Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442.

BID OPENING:

Virtual Bid Opening is March 2, 2021 at 1:00 p.m. Local Time.

BIDS ARE DUE VIA EMAIL TO roniece.ambrose@va.gov NLT 12:00 P.M. LOCAL TIME. THIS MEASURE IS UNDERTAKEN TO ENSURE OFFERS CLEAR THE VA SERVER AND BE RECEIVED BY THE BID OPENING TIME.

BID OPENING LOCATION:

Due to the COVID-19 Pandemic, the Bid Opening will be conducted virtually over Microsoft Teams. For bidders that have the Microsoft Teams software, you may access the bid opening virtually by joining the meeting using access code 113-253-109#. For bidders that do not have access to Microsoft Teams, you may call in at (872) 701-0185 and enter access code 113-253-109# to observe the bid opening via audio.

INQUIRIES:

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer referenced in the solicitation. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals: Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________________________________________________ (insert name of firm)".

(c) Partnership: Signed in the partnership name. Prior to award, provide list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations: Signed in the corporate name followed by the word "by" and the signature, and title of the person authorized to sign. Prior to award, provide list of individuals who have authority to bind the corporation.

(e) Joint Ventures: Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

(f) Agents: When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.