36C25221B0003_1.docx

36C25221B0003 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25221B0003 X

11-24-2020

537-21-1-6914-0002

537-16-101 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) Captain James A. Lovell FHCC 3001 Green Bay Rd., Bldg. 1, Rm. 329 North Chicago IL 60064-3048 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) Captain James A. Lovell FHCC 3001 Green Bay Rd., Bldg. 1, Rm. 329 North Chicago IL 60064-3048 John Roskowski 224-610-3670 Project: Replace Obsolete Fire Alarm Devices, Project # 537-16-101

The Department of Veterans Affairs Great Lakes Acquisition Center (GLAC/NCO 12) requires a Contractor to provide all tools, materials, components, labor and supervision for construction/remodeling of a fully functional Fire Alarm system and exit signs in accordance with A-E Design Construction documents. All work is detailed in the Scope of Work (SOW).

This procurement is a 100% set aside for CVE-Verified Service Disabled Veteran Owned Small Business (SDVOSB) firms per the authority of 38 U.S.C. 8127(d) Public Law 109-461. In accordance with VAAR 819.7003(b), at the time of submission of offers and prior to award of any contracts, the offeror must represent to the CO that it is a (1) SDVOSB eligible under VAAR Subpart 819-70; (2) Small business concern under the North American Industry Classification System (NAICS) code assigned to this acquisition; and, (3) SDVOSB listed as verified in VIP database at: https://www.vip.vetbiz.gov.

Interested bidders (prime & subcontractors) should register at www.beta.sam.gov to express interest to participate in this solicitation and to receive automated updates. Amendments to the solicitation shall be posted at www.beta.sam.gov.

By registering to receive notifications, you will be notified by email if any new amendments have been issued.

The project magnitude range is between $2,000,000.00 and $5,000,000.00. The North American Industry Classification System (NAICS) code for this procurement is 238210, Size Standard $16.5 Million applies.

SEE SPECIAL QUALIFICATIONS AND CERTIFICATIONS REQUIRED OF PROJECT MANAGER, SITE SUPERINTENDENT AND ALTERNATE SITE SUPERINTENDENT LOCATED IN PART 6, PARAGRAPH 11 OF THE SOW. OFFERORS ARE REQUIRED TO PROVIDE EVIDENCE WITH BID.

PRE-BID SITE VISITS: December 8 & 9, 2020 at 8 am, Noon and 3 pm Local Time. Bidders are to meet at the Ogden Visitors Desk at Jesse Brown VA Medical Center, 820 S. Damen Ave., Chicago, IL. Bidders are strongly encouraged to attend.

DUE TO THE FACILITY'S COVID-19 PANDEMIC POLICY, SEE "SPECIAL INSTRUCTIONS TO BIDDERS". LIMIT TWO PERSONS PER FIRM.

REQUEST FOR INFORMATION (RFI): Due NLT December 14, 2020 at 1:00 p.m. Local Time. All RFI's shall be submitted in writing via email to the Contracting Officer at peter.roskowski@va.gov. Please reference Solicitation #36C25221B0003.

NO TELEPHONE INQUIRIES WILL BE ACCEPTED. ONLY WRITTEN INQUIRIES WILL BEACCEPTED.

BID OPENING: January 14, 2021 at 1:00 p.m. Local Time. BIDS ARE DUE VIA EMAIL TO peter.roskowski@va.gov NLT 10:00 A.M LOCAL TIME. THIS MEASURE IS UNDERTAKEN TO ENSURE OFFERS CLEAR THE VA SERVER AND BE RECEIVED BY THE BID OPENING TIME.

BID OPENING LOCATION: Due to the COVID-19 Pandemic, the Bid Opening will be conducted virtually over Microsoft Teams.

Bidders are invited to join in or call in, if unable to virtually join, at (872) 701-0185 Conference ID 559 969 183#.

52.211-10

1PM

CST

01-14-2021

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) Captain James A. Lovell FHCC 3001 Green Bay Rd., Bldg. 1, Rm. 329 North Chicago IL 60064-3048

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971 877-353-9791 512-460-5540

Peter J. Roskowski

VA-VHA-2020-C063B41F

Date: 10/01/20

CONSTRUCTION STATEMENT OF WORK FOR

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, components, labor, and supervision for construction/remodeling for a fully functional Fire Alarm systems and exit signs in accordance with AE Design Construction Documents.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

1. Complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown below.

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work:

GENERAL REQUIREMENTS and PROJECT GOALS The goals of this project are to replace Fire Alarm systems and exit signs in accordance with Issued for Bids Construction Documents throughout the Medical Center at Jesse Brown VA Medical Center.

Construction of new alarm system notification must include review of the existing waterflow switches locations in the main piping sprinkler system. Each waterflow switch which requires relocation shall be instituted by removing the existing switch in place, disconnecting and removing the wiring, and installing a new switch in the new location.

All locations with a security system card reader shall have automatic unlock of the associated electric lock upon fire alarm activation.

1. List of Exhibits or Drawings to be included for Fire Alarm Devices and Exit Signs:

a. LIST OF DRAWING SHEETS:

Dwg no. PDF no. Dwg title

G-000 01 Cover Sheet G-001 02 Drawing Index G-002 03 Fire Alarm Notes G-003 04 Fire Alarm Details G-004 05 Fire Alarm Details G-005 06 Fire Alarm Details G-006 07 Exit Sign Details

Fire Alarm Devices & Exit Signs - Building 01

Fire Alarm Devices & Exit Signs - Building 05

Fire Alarm Devices & Exit Signs - Building 06

Fire Alarm Devices & Exit Signs - Building 11

Fire Alarm Devices & Exit Signs - Building 15

Fire Alarm Devices & Exit Signs - Building 18

Fire Alarm Devices & Exit Signs - Building 21

Fire Alarm Devices & Exit Signs - Building 26

Fire Alarm Devices & Exit Signs - Building 27

Fire Alarm Devices & Exit Signs - Building 30

Fire Alarm Devices & Exit Signs - Building 32/TMB

Fire Alarm Devices & Exit Signs - Building 40

Fire Alarm Devices & Exit Signs - Building 42

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

DIVISION 9 – FINISHES

DIVISION 26 – ELECTRICAL

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

283100 FIRE DETECTION AND ALARM

a. Statement of Conditions Drawings

b. Asbestos Report

ATTIC STOCK AND SPARE PARTS

· Refer to Section 28 31 00, paragraph 2.14.

EXTENDED WARRANTY

· Refer to Issued for Bids Construction documents.

SPECIAL TESTING FOR ACCEPTANCE for the work shall be:

a. Fire detection and Alarm Testing requirements per Section 28 31 00, paragraph 3.3

CONSTRUCTION PROGRESS MEETINGS:

a. The Contractor’s Project Manager and Field Supervisor shall provide bi-weekly on-site construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

b. Field crews shall collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

c. Submit construction progress meeting minutes issued by email not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes shall contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

1. At 25%, 50%, 75% and 95% of construction completion activity, coordinate with the COR for walk through inspection with the VA Shops. The Contractor shall have the Foreman from all trades attend. The VA Shops HVAC / AC, Electrical, Plumbing and Carpenter Shops will attend. The purpose of this meeting / walkthrough is the VA Shops Leads observe construction progress and speak with the respective Contractor Trade Forman / Superintendent

DAILY REPORT: The Contractor shall provide a Daily Report in compliance with VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL. Email the Daily Report to the COR not later than 9 am the next working day.

WORK TASKS AS FOLLOWS

Task 1: First Construction Meeting with Documentation: Contractor’s Quality Control Manager and Superintendent shall attend an on-site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value shall match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit on a SF1413 a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit all required key field staff Resumes for VA approval; see Part 6, paragraph 11.

f. Provide a comprehensive submittal and RFI logs.

g. Submit scanned copy of all workers OSHA construction safety training certificates.

h. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 5 paragraphs 1 and 2.

All submittals listed above shall be reviewed and approved by the VA prior to scheduling a site mobilization meeting. Contractor shall not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: Contractor shall make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor shall identify location where infection control barriers need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit shop drawings for demolition work.

4. Submit a project specific Infection Control Plan: each work zone shall have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns.

b. Show VA inspection schedule per work zone.

6. Submit: Provide a FULLY LOADED COST SCHEDULE meeting the requirements of the VAAR 852.236-84 SCHEDULE OF WORK PROGRESS. Not less than one item per subcontractor. In addition, include any expected system shutdowns and off hours work.

7. Submit: CONSTRUCTION SAFETY PRECAUTIONS with project specific procedures, processes, analysis and details including but not limited to:

a. CONSTRUCTION SAFETY PLAN, LOCK OUT TAG OUT (LOTO), PERSONAL FALL ARREST SYSTEM, CONFINED SPACE PLAN

b. ACCIDENT PREVENTION PLAN (APP) project specific

c. ACTIVITY HAZARD ANALYSIS (AHA) project specific

1. Submit: CONSTRUCTION INFECTION CONTROL / DUST CONTROL PRECAUTIONS

2. Provide project specific details for construction infection control / dust control precautions for review and approval of the VA.

3. In preparation of this item: Coordinate and meet with the COR in completing the VA’s Infection Control Risk Assessment documentation which is needed to obtain approval of the CONSTRUCTION INFECTION CONTROL / DUST CONTROL PRECAUTIONS by VA Infection Control. Include one on-site meeting with the VA COR in perpetration and one on-site meeting with the VA COR and the VA Infection Control Staff.

All submittals listed above, and Division 1 submittals shall be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor shall not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre-Construction: Contractor shall not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

2. Before starting work the Contractor shall give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor shall not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor shall meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor shall not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor shall furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting shall begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report shall be signed, dated and submitted by the Contractor’s Superintendent. Each report shall include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor shall address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. Submit a written statement from the Contractor attesting that the Work is Substantial Complete:

a. The final construction inspection and the related work corrections shall be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete or as noted on the construction project schedule, notify the CO and COR. Provide the following:

i. This notification will allow the COR to coordinate with Designer of Record for final construction completion inspection.

ii. This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

iii. With this notification, the Contractor shall provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

b. At Substantial Completion, the Contractor shall notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

2. Demonstration that the work is complete

a. The Contractor shall demonstrate the operation of the system(s).

b. Provide factory startup and certification of all systems.

c. Newly installed piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting completion

d. Schedule the demonstration with the COR, 21 days in advance so that the VA Operations and Maintenance staff and the Designer of Record can attend.

e. One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it shall be scheduled at night or on the weekend.

f. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

g. This demonstration is not to be combined with the System Training functional performance testing.

3. System Training

a. Provide a written training plan to the COR for review and approval prior to scheduling the training. Include: a) list of systems, b) list of manufacturers, c) detailed training plans that include operating the equipment and functional performance tests, d) printed copies of the training plans for each trainee, e) list of items that the VA must have complete so that the training and the associated functional performance tests that occur during the training can be coordinated by the VA to minimize impact to Operations and Patient Care

b. Provide factory personnel for training for all equipment

c. Provide 3 sessions of training at 2 hours each preferably on Wednesday 8:00 am.

d. Schedule the factory training with the COR not less than 21 days in advance.

e. Within 7 days after training is complete, provide and electronic copy of the training attendance sign in sheet as well as electronic copy of the training documents.

4. Provide As-Built Drawings shall be in PDF and .DWG file formats. .DWG files shall be compatible with AutoCAD 2020 or earlier version.

5. The Contractor shall provide an itemized table with all installed equipment and parts. The table shall include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

6. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor shall provide all shop drawings and product submittals via E-Mail to the VA COR.

Work Zone Acceptance: The Contractor shall schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 shall be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Contractor shall demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

b. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items shall be addressed before the final inspection can be scheduled.

5. Work Zone shall be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 5: Applicable Performance Standards Contractor shall comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA shall function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

b. Contractor and Subcontractor Staff shall have completed the 30 Hour OSHA Construction Safety Training program.

c. The Prime Contractor shall always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

d. Individuals working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize shall be in writing by the VA.

b. Project number and the contract number shall be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS shall be provided with every payment request.

d. No speakers or radios for the playing of music shall be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions

a. Normal construction hours (workday) 4:00PM to 6:00AM Monday through Friday except the following:

· Work affecting Dialysis, SPS, and Kitchen operations shall be performed Saturday 10:00PM to 3:00AM.

· Work affecting in-patient rooms shall be performed Saturdays 10:00AM to 4:00PM Sunday.

· Work affecting the Operating Rooms shall be performed Saturdays 10:00AM to noon Sunday. This allow time for the VA to terminal cleaning the operating rooms and be ready for surgeries the next day.

b. Normal construction work hours can only be modified with written approval of the VA Contracting Officer.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) shall be performed when such room is unoccupied.

e. Crane lifts shall be during low patient time and performed Sundays.

f. Any work that closes drive isles, closes building entries or closes public corridors shall be during low patient time and performed Sundays.

3. Site Access

a. Before starting work at each work zone, the Contractor shall post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. The Contractor shall check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor shall present their ID to get a Vendor’s Day Pass.

c. The Contractor shall check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. System shutdown work shall be during low patient demand times performed starting Saturday 10PM to Sunday 3AM.

5. Safety and Security

a. The Contractor shall submit a project specific Safety Plan per Project Specification Manual. Contractor shall provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office or office trailer is allowed. No on-site storage or storage trailer is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. No photography of VA premises is allowed without written permission of the COR.

d. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

e. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries only at the Polk Street dock and coordinated with COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Deliver and move materials and tools in public corridors between 6 pm and 6 am. Do not move materials in public corridors during the business day.

d. No on-site parking or parking in the VA garage from 6 am – 5 pm weekdays. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. During the weekday the existing JBVAMC parking garage is at capacity and reserved for patients and staff. The Contractor may park in the parking garage nights and weekends at the daily rate. It is the Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor shall only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV, unless otherwise noted.

b. Provide mitigation activities as outlined in the Project Specifications.

c. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. Provide dust tight 1 hour rated temporary construction wall with locking door to isolate the area of work, finished with one coat of paint on the outside. As an alternate, provide a hard-corrugated plastic dust tight temporary construction barrier to isolate the area of work.

e. Provide a High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the construction workspace. Include fire seal the existing openings in area of work needed to allow the HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

f. Including monitoring the negative pressure environment for the construction workspace:

g. Before the start of work provide pressure differential gage at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of reading and submit to the COR weekly. Remove at the completion of construction.

d. When working above the ceiling in areas that do not have temporary construction containment, provide dust containment tent or portable containment cube, with HEPA filter negative air system.

e. When working in the surgical suite, all staff shall be outfitted with contractor-supplied single-use PPE intended for a sterile surgical suite. Include bonnet, cover-all’s, booties, facial hair covers. This is intended to minimize the terminal cleaning in the OR. Do not allow corrugated carboard into the surgical suite.

f. Wash / wipe all tools and equipment before entering the surgical suite.

g. No trash, used packaging, or construction spoils shall be stored in the construction work zone. Remove each day using covered gondolas.

h. Broom sweep the work area at the end of each day. Provide HEPA vacuum and damp mop daily where broom-sweeping creates airborne dust.

i. Contractor shall clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets shall be included in the infection control plan for VA review and acceptance. The VA shall provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water shall be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant shall be used. Disinfectant product shall not leave a residue behind and shall not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas shall also be wiped down.

j. The entire work zone shall be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday.

k. Infection control barriers in areas impeding VA staff from performing their duties shall be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

l. No trash, used packaging, or construction debris shall be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

m. See project specification manual for all other infection control requirements.

8. All work in the JB VAMC crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

9. The floor slabs are not water-tight and will leak to the floor below; provide precautions to prevent spills.

10. Compatible System procurements shall be as follows:

a. Locks and Keys: Door hardware shall be compatible with Best® 7-pin, F keyway, interchangeable core. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance of construction completion. The final pinout and key blanks shall be provided by VA.

b. Exit Signs: All exit signs shall be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open source head end equipment.

11. All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

a. Project Manager Qualifications: The project manager shall be an American Hospital Association Certified Healthcare Constructor. Proposed project manager shall provide evidence of management/supervisory experience on at least three healthcare construction projects within the last three years.

b. Superintendent Qualifications: The project superintendent shall be a National Center for Construction Education & Research Certified Construction Superintendent or be an American Hospital Association Certified Healthcare Constructor. Proposed superintendent shall provide evidence of the successful completion of at least three healthcare construction projects within the last three years.

Alternate Superintendent Qualifications: The offeror shall identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent.

36C25221B0003

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Page 1 of

Page 1 of

Page 1 of

BID SCHEDULE

This requirement will be for Project No. 537-16-101 (Title: Replace Obsolete Fire Alarm Devices). Work will be performed at the Jesse Brown VA Medical Center, located in Chicago, IL.

Provided below is the Bid Schedule Summary. Lowest Price Offeror will be based on the Lowest Priced Offer submitted.

BID SCHEDULE SUMMARY

End of Bid Schedule

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from www.beta.sam.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $5,000,000. Failure to furnish the required bid guarantee on form SF 24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF 25A, and a Performance Bond, on form SF 25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF 25 and 25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP)

(End of Clause)

INFORMATION REGARDING SITE VISIT, RFI, BIDDING MATERIAL, BID GUARANTEE AND BONDS

SPECIAL INSTRUCTIONS AS FOLLOWS

PROJECT 537-16-101, Replace Obsolete Fire Alarm Devices

SITE VISITS:

Due to the COVID-19 Pandemic, Jesse Brown VA Medical Center has established special procedures to ensure patient safety. The following instructions will be strictly enforced.

1. A total of six (6) 30-minute site visits are scheduled at Jesse Brown VA Medical Center, 820 S Damen, Chicago IL (Central Time):

a. On December 8, 2020

i. 8:00 am

ii. Noon

iii. 3:00 pm

b. On December 9, 2020

i. 8:00 am

ii. Noon

iii. 3:00 pm

2. Each site visit will be limited to a total of no more than six (6) persons.

3. Each bidder will be limited to no more than two (2) personnel and entrance will be on a first come, first served basis.

4. Due to the number of site visits, no questions will be accepted during the site visit. All questions will be submitted via the formal Request For Information process, as instructed in this solicitation.

5. This site visit will take place in an occupied patient care area. Photographs will not be allowed.

6. In order to help limit the spread of COVID-19, all Vendors will be screened at the Entrance. Screening process will require Vendors to have a temperature reading in addition to the screening questions. Everyone who enters the facility must arrive with a clean Surgical face mask or N95 rated face mask. Visitors with any other mask type will be declined entrance.

7. Arrive at the Ogden Visitors Desk which is located on the Ogden Entrance main lobby. Contractor shall present their ID to get a Vendor’s Day Pass.

8. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

REQUESTS FOR INFORMATION:

Requests for information or clarifications to solicitation documents shall be submitted to the Contracting Officer at peter.roskowski@va.gov for action no later than December 14, 2020 at 1:00 pm Local Time.

BIDDING MATERIAL:

After compiling all required information, submit the information in accordance with the "Bid Due Date" in Block 13 of the SF 1442. Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442.

INQUIRIES:

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer referenced in the solicitation. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals: Signed by the individual.

(b) Individual doing business as a firm. Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________________________________________________ (insert name of firm)".

(c) Partnership: Signed in the partnership name. Prior to award, provide list of all partners and designate which partners have authority to bind the partnership.

(d) Corporations: Signed in the corporate name followed by the word "by" and the signature, and title of the person authorized to sign. Prior to award, provide list of individuals who have authority to bind the corporation.

(e) Joint Ventures: Signed by each participant in the joint venture in the manner prescribed in (a) through (d) above.

(f) Agents: When an agent is to sign the contract, other than as stated in paragraph (a) through (e) above, the agent's authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information Information provided below shall be applicable to solicitation 36C25221B0003 1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial…