Attachment XI - Sole Source Justification - Staff Assist Station.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Request for Sole Source Justification

OFOC SOP Revision 11 Page 2 of 2 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C250-25-AP-0646

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN. NCO 10 Contracting. 2237: 583-25-2- 650-0001.

2. Nature and/or Description of the Action Being Processed: Install Mental Health Safety Improvements - Building #1 (Project #583-24-201). The purpose of this project is to update room finishes and install new ligature-resistant fixtures within the 5th floor Inpatient Mental Health (IPMH) Unit in Building #1. The justification of updating finishes and installing new fixtures is to adhere to VA design guide standards and bring the IPMH unit into compliance with the Mental Health Environment of Care Checklist (MHEOCC) requirements. The IGCE for the total project is $XXXX.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Brand name only request is for the emergency call station buttons. The requested product is identified as “Rauland Responder Staff Assist Station 354012”. Thirty-five units needed for this project have an estimated unit price of $XXXX; the estimated extended price is $XXXX which is XXXX% of the cost of the project.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This product is requested to preserve the uniformity and consistency of the interior space; this product is already used in the Medical Center and must communicate and function with the existing communication system.

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Request for Sole Source Justification

OFOC SOP Revision 11 Page 2 of 2 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This is being sole sourced for system functionality and communication purposes for existing systems within the medical center.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will ensure through the use of price analysis techniques, such as comparison against the independent government estimate and other price analysis techniques identified in FAR 15.404-1(b), that the price will be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The subject product is the only known and available manufacturer to meet agency needs. This emergency call station button is already in use at the Medical Center. It is necessary for the agency to source the same buttons for system consistency and functionality.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Nathaniel Boyd Design and Construction Chief Richard L. Roudebush VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. I certify the justification meets requirements for other than full and open competition.

Luke Turner Contracting Officer

NATHANIEL

BOYD

Digitally signed by

NATHANIEL BOYD

Date: 2024.11.18 09:49:44 -05'00'

LUKE

TURNER

Digitally signed by LUKE

TURNER

Date: 2024.11.18 11:06:15 -05'00'