36C25024B0040_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 95

36C25024B0040 X

10-15-2024

583-25-2-650-0001

583-24-201

36C250

Network Contracting Office Ten Department of Veterans Affairs 260 E. University Ave, Ste 100

Cincinnati OH 45219

Email only. Send to contract specialist:

Brian.Rosciszewski@VA.gov No physical documents will be accepted.

Brian Rosciszewski (937) 268-6511 ext 4421

Mental Health Security Upgrade - Project # 583-24-201

The chosen contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the subject project for the Richard L. Roudebush VAMC located at 1481 W. 10th St., Indianapolis IN 46202.

An organized pre-bid site visit is scheduled. Please see FAR provision 52.236-7 for additional details.

Per FAR 36.204, the magnitude of construction for this project is estimated to be between $500,000 and $1,000,000.

The NAICS Code is 236220 with a size standard of $45 million.

Bid and bid bond will be accepted, via Email only, if received before the date/time specified in block 13a below.

Send bids to the Email specified in block 8 above. Hand delivered and mailed bids/bond will not be accepted.

The bid opening will be conducted via conference call. See "Important Bidder Information" of this solicitation.

This solicitation is 100% set aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA-certified SDVOSBs in the Department of Veterans Affairs, Office of Small Disadvantaged Business Veterans Certification website (https://veterans.certify.sba.gov/) at time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75(a)(1)(ii) "Limitations on Subcontracting..."(Jan 2023)(Deviation) located in the General Conditions section of this solicitation.

Note the Request for Information (RFI) deadline specified in "Important Bidder Information" section.

10 250

X X 52.211-10

X 10

1 11:00 AM EST

11-15-2024

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

UEI:

Tax ID:

Email:

Bid: See Bid Schedule.

583-3640162-650-854200-3223 23NRNR000

36C250

Network Contracting Office (NCO) 10 Department of Veterans Affairs

3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

LUKE TURNER

VA-VHA-RPOC-2024-0076

All.

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

BID SCHEDULE

STATEMENT OF WORK

IMPORTANT BIDDER INFORMATION

Supplemental Influenza Information

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE

ITEMS (APR 2019)

2.12 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) ...33

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.6 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.2 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.4 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

4.5 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.6 52.219-27 NOTICE OF SET-ASIDE FOR, OR SOLE-SOURCE AWARD TO,

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) CONCERNS

ELIGIBLE UNDER THE SDVOSB PROGRAM (FEB 2024)

4.7 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.8 52.223-20 AEROSOLS (MAY 2024)

4.9 52.223-21 FOAMS (MAY 2024)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.14 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.15 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

4.16 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.17 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.18 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.19 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.20 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.21 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.22 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.23 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.24 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.25 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.26 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.27 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.28 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

4.29 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.30 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.31 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..93

4.32 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

ATTACHMENTS

BID SCHEDULE

Firm Name ________________________________________

It is the intent of the VA to award a contract to complete the full scope of work as defined by the project drawings and specifications. However, if available funding is insufficient to match the construction bids received for the full project scope of work, the following items have been identified as deduct alternates as noted in the project specifications (see Attachment V):

BASE BID: Full scope of work. $_____________________

ALTERNATE NO.1: BASE BID except delete all finishes renovations to the general/patient rooms, patient toilets rooms, and corridors. Finishes include flooring, cove base, drywall repair, painting, ceiling tile replacement, handrail replacement, and all wall panel replacement. Work to prioritize the replacement of ligature-resistant fixtures, Emergency Call stations, recessed shower curtain track, and seclusion/restraint room door and wall modification.

ALTERNATE NO.2: ALTERNATE 1 except delete replacement of all fixtures excluding the ligature-resistant toilet and concealed flush valve. Work to prioritize the replacement of the ligature-resistant toilet and flush valve, Emergency Call stations, recessed shower curtain track, and seclusion/restraint room door and wall modification. $_____________________

ALTERNATE NO.3: ALTERNATE 2 except delete seclusion/restraint room door and wall modification. Work to prioritize the replacement of the ligature-resistant toilet and flush valve, Emergency Call stations, and recessed shower curtain track. $_____________________

STATEMENT OF WORK

1) General Project Scope:

a) The Contractor shall update room finishes and install new ligature-resistant plumbing fixtures in various spaces within the 5th Floor Inpatient Mental Health (IPMH) Unit as detailed in the Technical Requirements section, project documents, and VHA Master Construction Specifications. Updates include new flooring, new wall protection, new handrail/wall guards, paint/patch walls, new acoustical ceiling tiles, and new ligature-resistant sinks, toilets, and shower panels, among other work items. Completion of this project will bring the IPMH Unit into compliance with the Mental Health Environment of Care Checklist (MHEOCC), as well as providing a necessary update to the unit finishes.

b) Location: All work will be performed within the IPMH Unit (Building 1) on the 5th floor at the Richard L. Roudebush VA Medical Center (RLR VAMC), located at 1481 West 10th Street, Indianapolis, IN 46202.

c) Period of Performance: Period of Performance shall be 250 days following Notice to Proceed (NTP). All work shall be performed to minimize outages and disruption to the RLR VAMC, including phasing. Work may involve second or third shift staffing (5 PM to 6 AM) and may also include weekend work if it is deemed necessary.

2) TECHNICAL REQUIREMENTS

a) The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. All work performed under this project shall fully adhere to all VA Design and Master Specification criteria including energy conservation requirements, as well as relevant additional standards and criteria outlined in the Project Specifications. The Contractor shall be responsible for field verifying existing conditions prior to bid. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on-site as part of the contract to accomplish the following:

i) GENERAL/PATIENT ROOMS:

(1) Remove and reinstall all existing fixtures and equipment necessary for removal and installation of new finishes.

(2) Remove old and damaged flooring and replace with new including tamper-resistant threshold transitions (if applicable), according to project drawings. Install specified 4.0” height integral or resilient vinyl cove base on entire perimeter of the working area. Install cove base over rigid vinyl wall protection. RLR VAMC specific flooring and resilient cove base to be used:

(a) Welded Seam Flooring: Armstrong Flooring, Rejuvenations Ambigu, Impresso Bisso, 38934

(b) Carpet: Tarkett, Tandus/Centiva, Maelstrom #04849, Stormtrooper 33206, 24” x 24” square

(c) Cove Base: 4.0” Roppe, “Lunar Dust”, standard toe base

(d) All adhesives shall have a low Volatile Organic Compound (VOC) content.

The Contractor shall use carbon filters to reduce odor in patient care areas.

(3) Remove existing wash basin and faucet within all exam and patient rooms. Install new ligature-resistant wash basin and faucet according to the manufacturer’s written instructions. RLR VAMC specific Mental Health fixtures to be used:

(a) Toilet: Whitehall Mfg. BestCare® Ligature-Resistant ADA Compliant Replacement Toilet – WHR2142-ADA Series

(b) Flush Valve (Wall Supply): Whitehall Mfg. BestCare® ADA Compliant Ligature-Resistant Access Panel with Hydraulic Flush Valve – WH2898ADA- SL Series

(c) Wash Basin: Whitehall Mfg. BestCare® Ligature-Resistant, ADA Compliant Solid Surface Offset Vanity – WH3778 Series (Left offset)

(d) Faucet: Whitehall Mfg. BestCare® Ligature-Resistant Single Temperature Sensor Activated Faucet - 4 Inch Centerset – WH3375-SO

(e) Shower Panel: Whitehall Mfg. Bestcare® Ligature-Resistant Flush Mount Shower – WH418 Series – Product to be ADA compliant or possess ADA compliant features. Panel will be chosen based on best replacement option for the existing shower panel.

(4) Remove existing and replace with new ligature-resistant push-button Emergency Call station that is compatible with existing system. Furnish and install additional new Emergency Call station in series with existing station, and mount with tamper-resistant fasteners at 1’-0” above the finished floor within the patient room. Provide and make all necessary connections and test for proper function. If provided, pull cords shall be of plastic breakaway beads in lieu of cords.

(5) Patch and sand all existing drywall damage and imperfections including but not limited to holes, cracks, and gouges. Paint all exposed walls, ceilings, and door frames according to the VA facility standard selection of Sherwin-Williams 7004 Snowbound on the ceilings, and SW 0055 Light French Gray on the walls.

Eggshell finish is preferred in IPMH spaces.

(6) Remove and replace acoustical ceiling tiles according to the VA facility standard selection.

ii) SECLUSION/RESTRAINT ROOMS:

(1) Contractor shall refinish seclusion/restraint rooms and anteroom as detailed above in Section i, disregarding new paint and acoustical ceiling tile refinishing.

In addition to the above requirements for general/patient rooms, remove the existing door and door frame to patient toilet room C-5019A. Frame the opening with cold-formed steel (CFS) stud blocking and header to form a 36” width, standard opening after finishing layer for new swinging door system. Finish framing with double layer gypsum board to match existing, and paint and finish according to VA facility standard selection.

(2) Furnish and install one (1) new ligature-resistant en-suite swinging door system for use with newly framed opening. The preferred manufacturer is Safehinge Primera. Framed opening location and size shall be installed according to accessibility requirements and clearances for the specific swinging door system selected. Swinging door system shall have the recommended door overlap as detailed in the manufacturer’s recommendations. Field verification is necessary, and final approval shall be given by the contracting officer representative (COR).

(3) Remove existing doors and door frames leading to seclusion/restraint rooms in C-5019. Demo existing wall covering, including all wall/ceiling padding in C-5021, and modify wall framing to allow for installation of new door frames, with proper swing clearances, closer to the patient toilet room C-5019A. Frame new openings with CFS stud blocking/header and install door frames in new location for inward (to C-5019) swinging doors as shown in the project drawings. Reuse all door hardware, hinges, door frame, etc. as feasible.

(4) Finish framing with double layer gypsum board to match existing, and paint and finish according to VA facility standard selection. Furnish and install all door and door hardware not able to be reused to provide finished doors with glazing and no ligature points as shown in project drawings to meet VA IPMH Guidelines.

Door leading to C-5021 to have integral door padding similar to existing conditions.

(5) Install wall/ceiling padding in room C-5021 to replace existing. Wall padding to extend from floor ceiling with no cracks or open seams according to VA IPMH Guidelines. The preferred vendor of wall padding is Gold Medal Safety Padding.

(6) Install rigid vinyl wall protective covering from floor to ceiling within the restraint room and anteroom, C-5018 and C-5019. Rigid vinyl covering shall be butt-joined with pick-resistant, non-toxic ligature-resistant caulking applied to all seams per VA IPMH Guidelines.

(7) All fasteners and hardware used shall be tamper-resistant, all caulking shall be non-toxic ligature-resistant, and all edges shall be eliminated to comply with IPMH guidelines.

iii) PATIENT TOILETS:

(1) Remove and reinstall all existing fixtures and equipment necessary for removal and installation of new finishes.

(2) Remove existing shower panel, toilet, and concealed toilet flush valve within all patient toilet rooms. Install new ligature-resistant shower panel, ligature-resistant toilet, and concealed toilet flush valve according to the facility standard selection as applicable. Reframe or trim for new shower panels as applicable. Existing flush valves and toilets with timed flushing capabilities to be installed on new equipment. Install toilets with wall or top supply corresponding to existing fixtures.

(3) Remove existing and replace with new ligature-resistant push-button Emergency Call station that is compatible with existing system. Furnish and install additional new Emergency Call station in series with existing station, and mount with tamper-resistant fasteners at 1’-0” above the finished floor within the patient room. Provide and make all necessary connections and test for proper function. If provided, pull cords shall be of plastic breakaway beads in lieu of cords.

(4) Remove existing curtain track and install ligature-resistant recessed (flush) curtain track capable of hanging curtains designed to tear away when a five (5) pound static load is applied. All fasteners and hardware used shall be tamper-resistant.

(5) Remove old and damaged flooring and replace with new including tamper-resistant threshold transitions (if applicable), according to project drawings. Install flooring with 4.0” height integral cove base on entire perimeter of the working area. Install cove base over Solid Surface paneling. All adhesives shall have a low VOC content. Substitute caulking for cap strip on integral cove bases per VA IPMH Guidelines. Use RLR VAMC specific flooring.

(6) Patch and sand all existing drywall damage and imperfections including but not limited to holes, cracks, and gouges. Paint all exposed walls, ceilings, and door frames according to the VA facility standard selection. IPMH patient toilet rooms shall be painted with epoxy paint for clean-ability and moisture/mold resistance.

(7) Remove existing and install new Solid Surface paneling from floor to ceiling in the shower area, including to 4’-0” above the finished floor in the rest of the patient toilet area, and to windowsills. Panels shall be butt-joined with pick-resistant, non-toxic ligature-resistant caulking applied to all seams per VA IPMH Guidelines.

iv) CORRIDORS:

(1) Remove and reinstall all existing fixtures and equipment necessary for removal and installation of new finishes.

(2) Remove old and damaged flooring and replace with new including tamper-resistant threshold transitions (if applicable), according to project drawings. Install flooring with specified 4.0” height integral or resilient vinyl cove base on entire perimeter of the working area. Install cove base over rigid vinyl wall protection.

Use RLR VAMC specific flooring and resilient cove base.

(3) Patch and sand all existing drywall damage and imperfections including but not limited to holes, cracks, and gouges. Paint all exposed walls, ceilings (including access panels), and door frames according to the VA facility standard selection.

Eggshell finish is preferred in Mental Health spaces.

(4) Remove existing Fiber Reinforced Laminate Panels (FRL) from walls and install new flexible wall protective paneling from floor to ceiling in the Corridors, Nurse

Station, Day Room area, Staff Break Room, and wherever FRL panels were previously installed. The preferred vendor of flexible wall protective paneling is Inpro Corporation. Panels shall be installed according to manufacturer recommendation, and if necessary butt-joined with pick-resistant, non-toxic ligature-resistant caulking applied to all seams per VA IPMH Guidelines.

(5) Install rigid vinyl wall protective covering from floor to ceiling on all circular columns. Rigid vinyl covering shall be butt-joined with pick-resistant, non-toxic ligature-resistant caulking applied to all seams per VA IPMH Guidelines.

(6) Remove existing and install new ligature-resistant handrail wall guards in corridors C5-10 and C8-9C.

(7) Remove and replace existing acoustical ceiling tiles according to the VA facility standard selection. Install tiles in compliance with VA IPMH Guidelines.

v) Hatched areas within the project drawing will denote the area of work. All specified wall finishes shall be provided from wall corner to wall corner within the working area.

All seams/gaps to be finished with caulking. Flooring thresholds shall be kept to a minimum within the IPMH Unit. All fasteners to be tamper-resistant.

vi) The Contractor shall pay special attention to all expansion joints to assure flooring is appropriately secured, plumbed, and leveled, including sloping to floor drains.

vii) The Contractor shall account for the flooring height difference when old flooring is removed, and new flooring is installed. If the height of the new flooring is lower than 1/8” of the existing flooring, leveling compound shall be used underneath the new floor to bring it up to height.

viii) No asbestos abatement/testing shall be included as part of the cost proposal.

The proposed area of work was majorly renovated after the year 2000.

ix) The Contractor shall be responsible for complying with all requirements of working within an IPMH Unit, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, etc.

b) Prior to the start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the RLR VAMC during and following completion of the repairs. Responsibilities include but are not limited to:

i) The Contractor shall deliver/install equipment without interfering with the normal flow of vehicle and pedestrian traffic at the Medical Center.

ii) It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

iii) It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

3) CONTRACTOR GENERAL REQUIREMENTS

a) All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

b) The Contractor is authorized two parking spaces on the RLR VAMC campus. All other Contractor employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222.

Contractor parking is authorized in the F-Lot only when directed by the COR.

c) The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damages that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

i) Labeled including the company name, contact information, and project(s) name.

ii) Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

iii) Locked and located only in the space authorized by the COR.

iv) Used for storage of materials and equipment for the specific project only.

v) Not used for a working space. No work shall be conducted inside or outside the temporary storage container.

vi) Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

vii) NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

viii) Removed within 15 days after the project closeout or the final invoice payment.

d) The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC:

i) All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

ii) The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas.

The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

e) Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

f) The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall act with professional behavior at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval.

4) DELIVERABLES:

a) The Contractor shall provide the phase plan and schedule within five (5) days from the

NTP.

b) The Contractor shall submit a Site-Specific Safety Plan to the COR within ten (10) days from the NTP. The plan must be approved by the COR before any work begins.

c) The Contractor shall submit all products for approval by the COR before beginning construction.

d) The Contractor shall submit daily logs to the COR on a weekly basis, at minimum.

e) The Contractor shall provide a two-week look-ahead to the COR on a weekly basis.

f) The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

g) The Contractor shall provide waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions.

h) The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

i) The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance.

j) The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification. The Contractor shall verify all affected items due to an electrical panel shutdown and present them to the COR on the Utility Outage Permit.

k) The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

5) HEALTH AND SAFETY:

a) The Contractor shall have the responsibility for the safety of their own personnel. No physical work can begin until a Site-Specific Safety Plan is approved, governed by the Accident Prevention (FAR 52.236-13) clause. It is the responsibility of the Contractor to safeguard the public, Contractor personnel, etc. during construction. The VA will not intervene except when the safety of VA personnel or property is at risk, or imminent risk to life safety exists.

b) Provide appropriate signage, barricades, etc., as appropriate, and as directed by the COR. The Contractor will dictate appropriate PPE for each work area and clearly indicate those requirements at all entrances to construction areas. The Contractor is to fill out and post the Construction Safety Poster with critical safety information at the main entrance door to the construction site.

c) The Contractor shall be thoroughly familiar will all rules and regulations governing safety.

A 30-hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All “Skilled Trades” workers including but not limited to welders, pipefitters, carpenters, electricians, etc.

performing work must present a valid certification for their respective trade.

d) The Contractor shall comply with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all ICRA requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to the Contractor.

e) The Contractor shall perform all work in accordance with ICRA requirements, and it is the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If equipment is damaged during the work, the Contractor will be responsible for any repairs/replacements that are required.

f) The Contractor shall properly identify all chemicals with an OSHA GHS label and store them according to OSHA regulations. The Contractor shall keep all applicable OSHA GHS approved label and SDS sheets on the job site.

g) The Contractor shall provide all necessary tools, equipment, Personal Protective Equipment (PPE), and all ICRA and safety related materials to perform the work in a safe, effective, and timely manner. The Contractor is responsible for providing digital negative air monitors for all Infection Control barriers requiring a negative air space. All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I.

h) The Contractor shall comply with OSHA Standard 29 CFR1926, Subpart AA for all confined space entry. A VA confined space permit shall be required prior to entry into confined spaces.

i) The Richard L. Roudebush VAMC campus is a smoke-free facility. It is the Contractor’s responsibility to maintain compliance to this policy within the campus.

6) SECURITY:

a) The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

b) The Contractor and all subcontractors shall wear a medical center badge at all times when on RLR VAMC property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

c) The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. Most mechanical rooms have already been transitioned over to the electronic key and core system. The electronic key and coring system shall be fully implemented by the end of 2023. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime Contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access.

Currently the electronic key is set to be reprogrammed every four (4) days.

d) The C&A requirements do not apply, and a Security Accreditation Package is not required.

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS

Bidding materials consisting of drawings, specifications, contract forms, and any issued Amendments will be posted at www.sam.gov. Enter 36C25024B0040 into the search box to access the bid materials. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

DELIVERY OF BIDS & BID BONDS

In accordance with FAR 14.202-8, send all submission documents via email to the contract specialist identified in block 8 of the SF1442. Bids must be received by the time specified in block 13 (subject to amendment) of the SF1442. Bids received after this time may be rejected. The subject line must read: “36C25024B0040 – Bid – {company name}”. The total size of the email (including all attachments) must not exceed 15 MB.

Emails larger than this may be rejected by the network servers and will be considered non-responsive.

BID SUBMISSION

This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 - Sealed Bidding. A public virtual bid opening, via conference call, will be conducted by the contract specialist at 12 pm (Eastern time zone) on November 15,2024 (subject to amendment). Note: bids are due one hour prior -- see SF 1442 Block 13a

Offerors should use the commercial conference line. First, dial the number, then enter the conference ID followed by ‘#’ (i.e. pound sign, hashtag):

o Phone Number: (205) 235-3524 o Conference ID: 243 888 677#

Those with access to Microsoft Teams may copy and paste the following link into a web browser: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiMGZlOWItODY2ZC00NWVlLWJmMzItMThhMzQ5YWJmMzM 4%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22dd797945-9ed0-4614-930d- 7a0853f0c7f0%22%7d

You may also join the meeting directly from the MS Teams calendar. The meeting ID is:

274 757 826 546; passcode is: UvciTi.

The following documents are to be included in the bid submission: (1) A scanned copy of an original, fully completed, and signed SF 1442 Offer page, (2) Acknowledgment of any amendments issued either via completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page; (3) An original fully completed bid schedule; (4) A scanned copy of the original completed and signed SF 24 Bid Bond; (5) Completed Representations and http://www.sam.gov/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiMGZlOWItODY2ZC00NWVlLWJmMzItMThhMzQ5YWJmMzM4%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22dd797945-9ed0-4614-930d-7a0853f0c7f0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiMGZlOWItODY2ZC00NWVlLWJmMzItMThhMzQ5YWJmMzM4%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22dd797945-9ed0-4614-930d-7a0853f0c7f0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiMGZlOWItODY2ZC00NWVlLWJmMzItMThhMzQ5YWJmMzM4%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22dd797945-9ed0-4614-930d-7a0853f0c7f0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiMGZlOWItODY2ZC00NWVlLWJmMzItMThhMzQ5YWJmMzM4%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22dd797945-9ed0-4614-930d-7a0853f0c7f0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDdiMGZlOWItODY2ZC00NWVlLWJmMzItMThhMzQ5YWJmMzM4%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22dd797945-9ed0-4614-930d-7a0853f0c7f0%22%7d

Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); (6) Fully completed Contractor EMR Certification page; and (7) Fully completed VAAR 852.219- 75.

Bidders are cautioned that failure to submit any of the documents identified in items

(1) through (7) in the paragraph above by the date and time specified for receipt of offers may render the bid non-responsive and ineligible for award. Failure to submit the fully completed and signed certification at VAAR clause 852.219-75 (see General Conditions) with the offer will render the bid non-responsive and ineligible for award.

PROJECT INFORMATION

• TITLE AND NUMBER: Mental Health Security Upgrade. # 583-24-201

• PERFORMANCE LOCATION: 1481 W. 10th Street, Indianapolis IN 46202

• MAGNITUDE OF CONSTRUCTION: FAR 36.204(e): Between $500,000 and

$1,000,000.

• CONSTRUCTION TYPE: Commercial and Institutional Building Construction

• NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE (NAICS):

236220

• SMALL BUSINESS SIZE STANDARD: $45M

• PERIOD OF PERFORMANCE: 250 days from receipt of notice to proceed.

• WAGE DETERMINATION. The Department of Labor General Decision is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applied prior to any contract award.

o Decision: IN20240002 - 09/13/2024 The Davis-Bacon Act wage determination (WD) for this project may be found at https://sam.gov/content/home.

REQUESTS FOR INFORMATION (RFI). To obtain clarifications and/or additional information concerning the contract requirements, specifications, and/or drawings, submit a query utilizing the RFI Form attached to this solicitation, send via email to Brian.Rosciszewski@VA.gov. The subject line of the email must read “RFI – 36C25024B0040.” RFIs must be stated as a question. RFIs must be specific, identifying the section, paragraph, and page number of the specifications or cite the drawing number. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s).

RFI responses will be posted to www.SAM.gov as an amendment to the solicitation, as necessary. The deadline for RFI submissions is 12:00pm (EDT) on October 31, 2024.

Late RFIs will not be answered unless the contracting officer determines a response is in the Governments best interest. Telephone requests for information will not be accepted or returned.

TYPE OF SET-ASIDE

mailto:Rosciszewski@VA.gov http://www.sam.gov/

This solicitation is 100% set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB)

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Warning: Award cannot be made to unregistered contractors. If not registered, bidders are advised to do so immediately. If registration is not active within 14 calendar days after the date bids are opened the bid may be considered non-responsive and thereafter rejected.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS) To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract, the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, check the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38 (JUN 2020), Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE A bid guarantee is required in an amount not less than 20-percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be a scanned copy of an original (no whiteouts, clear signatures, seals must be evident and visible) and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of

Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no whiteouts or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information.

The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require un-supervised, logical, and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

• If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract to recoup the investigation costs.