Pre-Bid Site Visit Agenda signed - 506-20-103.pdf

PRE-BID SITE VISIT AGENDA

Date: June 14, 2023, Time: 10:00am

SOLICITATION NO. 36C25023B0057

Project: 506-20-103

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.

2. Contracting Specialist will review the following:

• The solicitation, plans, and specifications are located at Contract Opportunities (https://sam.gov/content/opportunities) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.

• The magnitude of project 506-20-103 is between $5,000,000.00 and $10,000,000.00. The completion time for the project is Five Hundred and Fifty (550) calendar days from the issuance of the Notice to Proceed.

• In accordance with Public Law 109-461 and VAAR clause 852.219-10 this is a Service-Disabled Veteran Owned Small Business set-aside acquisition. Only offers from verified SDVOSBs registered in the Vendor Information Pages (VIP) database (https://veterans.certify.sba.gov) at the time of proposal submission are eligible for consideration. Any bids received from companies not verified shall be rejected. A bidder whose verification expires between the date of bid receipt and contract award shall not be eligible for award.

• NAICS code 236220 applies with a Small Business Size Standard of $45.0 Million.

• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email: william.krienke@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is Wednesday, June 21, 2023, at close of business.

• It was addressed that although the RFI deadline is June 21, 2023, if communication needs to be made to

Contracting after June 20, 2023, make sure the Contracting Officer, Scott Brennan is attached to those emails. His email is Scott.Brennan2@va.gov.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.

• Bids must be received by no later than July 26, 2023, 12:00 PM. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies. Bid opening to be held in Ann Arbor, MI by Richmond L. McCloud.

• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10.

https://sam.gov/content/opportunities https://veterans.certify.sba.gov/

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

• Contractor employees may be required to undergo Tuberculosis, Influenza or other contagious disease screening prior to being authorized to work on-site. Screening is per individual VA Medical Center policy and shall be reviewed and discussed at the pre-construction conference.

• VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (Nov 2022) is required to be signed.

• Bid Schedule: See Veterans Affairs Acquisition Regulation (VAAR) Provision 852.236-92 – NOTICE TO BIDDERS – ADDITIVE OR DEDUCTIVE BID LINE ITEMS (APR 2019) which provides information on how the award is determined. For each deductive bid item, offerors are to enter the amount to be subtracted from the base bid amount. All items must be priced in order to be responsive to the Solicitation. The included Deductive Bid Items are listed in descending order of priority in the event funds are not available to award Bid Item I, Base Bid, Entire Project. Deductive No. 1 is the highest priority, Deductive No. 2 the second highest priority, Deductive No. 3 the third highest priority.

• The statement was brought up that this was different than how the Bid Schedule was addressed in the past.

The Constructions Specialist (CS) confirmed that it was.

• The direction was given to put only the amount to be deducted for that Deductive in the space provided on the Bid Schedule.

3. COR will discuss the following as needed:

• Scope of work on the project

• Reference drawings

• VA specifications

• Parking/Storage during construction

• The COR addressed that access to the Pharmacy is the only space that will not be made available during the Site

Visit unless anyone in attendance for this Site Visit wanted access. The reason was due to security measures put in place by the VA. At the conclusion of this meeting, nobody in attendance requested access.

4. Site visit to follow, sign-in sheet is attached.

I conducted the Pre-Bid Conference on above date and time: It concluded at approximately 10:21pm June 14, 2023.

William Krienke Contracting Specialist

Cc: Solicitation file; COR