36C24725R0079 0005.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

05-05-2025

521-23-121 36C247 Department of Veterans Affairs VISN 7 Network Contracting Activity 700 19th St. S.

Room 2708 Birmingham, AL 35233

36C247 Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 To all Offerors/Bidders

36C24725R0079

X

The purpose of this amendment is post answers to RFIs. See follow on pages.

Gregory Snyder Contracting Officer

VA-VHA-RPOE-2024-0090

RFI Answer Sheet

1. According to the specs, the VA seems to be in charge of hiring the Commissioning Agent: “…C. Members Appointed by VA: 1. Commissioning Agent: The designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process. The VA will engage the CxA under a separate contract.” The VA has no method to hire commission firms directly. They are either hired by the design firm or the contractor. This leaves a big gap in the completion of the project. Who is the Cx firm that has been contracted by the VA?

· If commissioning services were not part of the AE design contract, the VA will procure commissioning under a separate service contract through a third party.

2. Is there a required or preferred security contractor.

· Convergint (they have been authorized to work with the manufacturer “LENEL” on our behalf)

3. The physical access control system is existing, but we can’t find details on what the existing system is. Could you please provide the access control system manufacturer and if it is to be CFCI, GFCI or GFGI?

· LENEL CFCI

4. The video surveillance system is existing, but we can’t find details on the existing system. Could you please provide the video surveillance manufacturer and if it is to be CFCI, GFCI or GFGI?

· LENEL CFCI

5. Specs call for rails, machine beams, brackets, and entrances. The machine beams are set into the poured concrete. There is no reason to replace those. The entrances could also be reused and refinished. Rails, brackets, counterweights and counterweight frame can be reused. Please specify if these parts can be reused or if they must be replaced with new.

· Provide, furnish, and install new equipment as stated by the specifications for the dumbwaiter/cart lift system.

6. What is the existing Access Control System?

· LENEL

7. What is the existing CCTV System?

· LENEL

8. Is there a specific brand of cameras they currently have?

· Axis

9. Are they open to alternates?

· No, Axis is a Government approved camera device and compatible with our current system.

10. How far is the Data Closet G516B from where this section is?

· It is approximately 180 feet from the farthest corners of the SPS space. However, the contractor will be expected to take measurements and provide data drop lengths necessary to reach the data closet.

11. It says we are swapping out Card Readers, what does that mean, are we just doing the readers or pulling cable as well?

· All Readers and cable replaced. You will also need to purchase reader licenses from LENEL which Convergint has been authorized to do on our behalf. See note 5 sheet ET-101

12. I noticed in the specs it referenced Network switches, but I see no drawings for the IDF/MDF. Is this something you could provide?

· Contractor to install cabling, data drops, and other data devices according to Sheet ET-101. New cameras are to be connected to existing system. If additional switches or patch panels are needed, contractor to furnish, supply, and install to support the additional camera equipment.

13. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning?

· No, the Cx Manager must be a separate individual due to the complexity of the project and commissioning.

14. Is any commissioning required on this project?

· Yes, please see specification 01 9100

15. Is a full-time on-site quality control manager required for this project?

· Yes

16. Can the Superintendent also be the quality control manager?

· No

17. Is a full-time on-site Safety and Health Officer required for this project?

· Yes

18. Can the Superintendent also be the site safety and Health Officer?

· No

19. Can the Superintendent be Triple hatted as the SSHO and QC Manager?

· No

20. As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.?

· No, The QCM and Superintendent shall be separate.

21. What is the current budget available for this minor construction procurement?

· This is not a minor construction project. This is a NRM (Non-Reoccurring Maintenance) project. The VA will not provide the budget. Magnitude of the project is listed on the first page of the SF 1442.

22. What is the total dollar amount that the VA has requested for this project?

· The VA will not provide the budget. Magnitude of the project is listed on the first page of the SF 1442.

23. Has this request been approved and full funding for this project available to the NCO station?

· This project has been approved for construction funding.

24. Is there any reason to believe the slab has moisture in it and moisture remediation will be needed?

· This space is not slab on grade. It is above a crawl space. There is humidity within the crawlspace and above the floor within the space.

25. Have other areas on this floor needed moisture remediation on the concrete slab in past projects?

· The VA is unaware of any moisture remediation occurring.

26. Will any of this work have to be performed after hours or weekends?

· Any work that affects the facility outside of the areas given to the contractor will have to be coordinated with the COR. This may result in after hour or weekend work. The impact to the facility will determine whether or not work can be done during business hours. Work that may have to be performed after hours or during the weekend may include but is not limited to: work that causes excessive noise/vibrations, utility outages, work within crowded or patient areas, etc.

27. Will this project be done in phases?

· The entire SPS area, the SPS mechanical room, and each dumbwaiter shaft/ machine room will be turned over to the contractor. Electrical, mechanical, and telecom rooms outside of these rooms will remain operational at all times. Any access into these spaces must be coordinated with the COR.

28. Will each phase have to be fully completed before moving to the next or can some phases be completed simultaneously?

· The entire SPS area, the SPS mechanical room, and each dumbwaiter shaft/ machine room will be turned over to the contractor. Electrical, mechanical, and telecom rooms outside of these rooms will remain operational at all times. Any access into these spaces must be coordinated with the COR.

29. How many areas will we be given at a time?

· The entire SPS area, the SPS mechanical room, and each dumbwaiter shaft/ machine room will be turned over to the contractor. Electrical, mechanical, and telecom rooms outside of these rooms will remain operational at all times. Any access into these spaces must be coordinated with the COR.

30. Will we have to remove a window in each area to vent the negative air outside or is there another means of venting air from the space to achieve the negative pressure required by ICRA?

· Existing exhaust ducts cannot be utilized. The space is connected to the exterior via 2 doors that exit to the fire lane and several louvers in the mechanical room that discharge into the mechanical yard. These can be utilized for negative air.

31. What openings can we use to vent our negative air to meet the ICRA requirements?

· Existing exhaust ducts cannot be utilized. The space is connected to the exterior via 2 doors that exit to the fire lane and several louvers in the mechanical room that discharge into the mechanical yard. These can be utilized for negative air.

32. In ICRA areas that require Category B Level 1 or 2, can we use zip-walls or plastic sheeting as containment?

· The ICRA rating for this project is Category D with a level 4 total rating. This rating was based on the SPS area being renovated. Any work outside of this space can be evaluated and coordinated with the COR. Assume a level 4 rating.

33. In any ICRA areas that require above Category B containment, can plastic wall panels be used for the ICRA walls, such as STARC Panels or Temporary Wall System’s panels?

· The ICRA rating for this project is Category D with a level 4 total rating. This rating was based on the SPS area being renovated. Any work outside of this space can be evaluated and coordinated with the COR. Assume a level 4 rating.

34. Will temporary sprinklers be required during demolition?

· Interim life safety measures will be required by the VA Fire Protection Manual. The VAFPM or any other VA Manual can be downloaded from the following website:

https://www.cfm.va.gov/til/dManual.asp

35. Will the contractor be required to turn the existing sprinkler heads up during construction once the ceiling is removed?

· Interim life safety measures will be required by the VA Fire Protection Manual. The VAFPM or any other VA Manual can be downloaded from the following website:

https://www.cfm.va.gov/til/dManual.asp

36. Will we have to test and balance the HVAC system after the work is complete?

· Yes, see specification 23 05 93. Yes, see specification 23 05 93 and specifically section 1.5.B.1.

37. Who is the manufacturer of the current Nurse Call system

· ASCOM Telligence system

38. Please provide a contact for who services the current Nurse Call System

· Historically that has been Convergint, but we are currently between vendors and servicing in-house

39. Who is the manufacturer of the current Fire Alarm system

· Current system is an Edwards EST3 system.

· This system is mid-replacement, and a new Siemens system is expected to take over by December of this year.

40. Please provide a contact for who services the current Fire Alarm System

· EST panels can be serviced by 2 different companies, both go by CSI:

i. Central Station Inc is the longest supporter of this system, 205.836.3884.

ii. Control Systems Inc is the other option who currently provide annual testing, 888.780.6465.

41. Who is the manufacturer of the current Security and Access Control system?

· LENEL

42. Please provide a contact for who services the current Security and Access Control System?

· Convergint. You will also need to purchase camera licenses from LENEL which Convergint has been authorized to do on our behalf.

43. Please confirm whether the Access Control work in this project is to be CFCI, OFCI, or OFOI?

· CFCI

44. Who is the manufacturer of the current CCTV system?

· LENEL

45. Please provide a contact for who services the current CCTV System?

· Convergint

46. Please confirm whether the CCTV work in this project is to be CFCI, OFCI, or OFOI?

· CFCI

47. Who is the manufacturer of the current Telecommunications system?

· The VA is unsure exactly what is being asked for in this question. The VA utilizes a Core Digital Cisco server system. The IT system is currently being upgraded by the EHRM (Electronics Health Records Modernization) construction project. This project will update the entire building’s IT system. These changes have already been incorporated into the SPS renovation design.

48. Please provide a contact for who services the current Telecommunications System?

· The VA Office of Information Technology (OIT) service maintains the internet, server, wifi, and similar systems.

49. Who is the manufacturer of the current HVAC Controls?

· JCI

50. Please provide a contact for who services the current HVAC Controls?

· JCI

51. Who is the manufacturer of the current Building Automation System?

· JCI - Metasys

52. Please provide a contact for who services the current Building Automation System?

· Steven Houghton, stephen.houghton@jci.com, 205.484.3837.

53. Is there any chance of uncovering hazardous materials?

· See Key Note 9 and General Note 8 on sheet AD101.

54. Who is the existing signage contractor for this VA?

· The VA does not have an existing contract with a contractor for signage.

55. Will the contractor be responsible for any permits?

· The contractor will be responsible for all required permits. Any permit required by the VA (such as hot work permits, crane lift permits, above ceiling permits, etc) shall be coordinated with the COR. Any permits required by state or local entities shall be coordinated with those agencies (parking permit, etc).

56. Are doors to be factory finished or field finished?

· Spec 08 14 00 section 2.5.A calls for field finished doors.

57. Can the VA provide installation manuals or cut sheets for the Owner Furnished Contractor Installed items?

· The pass thru box listed on sheet A603 will be furnished by the VA and installed by the contractor. The initial basis of design can be found on the following website:

https://cleanroomworld.com/cleanroom-equipment/cleanroom-pass-throughs/cleanroom-pass-throughs-stainless-steel-multiple-sizes-mechanical-interlocks-mounting-trim-kit-cap

58. What is the height from finished floor to bottom of deck above in the SPS Area?

· Deck to Deck height based on Matterport scans was 14’.

59. Is there a floor or crawl space below the SPS area or is it the bottom floor with slab on grade?

· Crawl Space

60. When touch-up painting in the corridors, can we go doorway to doorway, or do we have to go corner to corner?

· Corner to Corner

61. Will the VA have the space entirely cleared out before the contractor begins construction?

· Yes, the VA owned equipment will be removed from the space before construction begins. However, there is construction material (studs, drywall, ductwork, doors, frame, etc) left over from Phase 1 and can be utilized in construction of this contract. If this material is not needed, the contractor is responsible for disposing of these materials.

62. Will the contractor be required to move any of the existing furniture or equipment?

· No, see the answer to question 61.

63. If the contractor is responsible for moving the existing furniture, will storage be available from the VA for the furniture, equipment, or casework?

· No, see the answer to question 61.

64. Specification 01 35 26 (Safety Requirements for Major Projects) is not included with the specification set. Is this available?

· This is not a Major, specification is not required.

65. For Specification 14 21 11 (Traction Cartlift), please provide a basis of design/manufacturer that the VA wants.

· The existing dumbwaiters were designed by Courion. There is no preferred Basis Of Design or manufacturer.

66. Who is the manufacturer of the existing cartlifts in the SPS area?

· They utilize MCE controllers, Courion cabs, the hoist machines were manufactured by Montgomery Elevator Company.

67. Please provide a contact for who services the existing cartlifts?

Diversified Elevator Jeff McNorton, District Manager, Jeff.McNorton@diversifiedelevator.net

68. Will the T-3 Cartlift Elevator shaft continue to only go to the 4th floor or are we to extend it to the floors above in this project?

· It shall only extend to the 4th floor.

69. Please provide the dimensions of the existing T-1, T-2, and T-3 shafts?

· Dumbwaiters shafts are 66”wide by 78” deep. Contractor to field verify.

70. Is a mobile SPS currently being used by the VA right now?

· Yes, SPS is currently in a temporary building and NOT occupying the area of work.

71. Will a Mobile SPS be part of this project?

· No, a separate space is currently being used for SPS currently. The contractor is NOT responsible for providing a temporary mobile SPS building for the SPS service.

72. Was a mold report provided? If not, please provide mold report.

· See Attachment 0005A and 0005B to this amendment.

73. Was a HAZMAT report provided? If not, please provide.

· See Attachment 0005A and 0005B to this amendment.

74. Please provide a basis of design for integrated door assemblies?

· There is no basis of design. The submittals shall be based on the drawings and spec 08 17 00.

75. Please provide product names and manufacturers for all flooring, base, ceiling, wainscot, wall finishes in the Finish Schedule?

· Contractor is to submit all finish material submittals to the VA for review after the contract has been awarded. See Division 9 of the specifications for more information in regards to finish work.

76. Will you send out the site visit sign in sheet?

· See RFP Amendment 0002 which includes Attachment 0002, posted to SAM.gov.

77. For TAB A #4 currently the SBA does not have a readable way to print this information, can we use the screenshot function and submit a screenshot of where it shows our company being certified?

· Yes.

78. For TAB A #7, are our past OSHA logs required as well?

· Offerors are required to provide what is listed in #7 including:

i. Safety or Environmental Violations

ii. Experience Modification Rate (EMR) Form with pertinent 300 and 300a forms.

79. For TAB C #2 can the contractor submit a detailed estimate breakdown report from our estimating software in lieu of the VA excel spreadsheet?

· No, the VA provided attachment (i.e., Attachment 4) must be submitted. However, the offeror may provide their detailed price breakdown in addition to Attachment 4.

80. Will completed representation and certification be required in the proposal?

· If the offeror has already completed a representation or certification on SAM.gov and the solicitation does not specifically call out a need for the offeror to provide additional documentation of the representation or certification, then there is no need to provide the additional documentation.

81. Can the bid date for this project be extended and the contractor be allowed to ask more questions if any of the RFI answers are not clear and need more clarification?

· Yes, but this is at the CO’s discretion.

82. Would it be possible to get the drawings for the current cart lift elevators in this building? The drawings that would have been supplied with the completion of those elevators. Would be easiest way to see what sheaves are used, locations of sheaves, platform size etc.?

· See Attachment 0005C to this amendment.

83. Would it be acceptable to submit previously completed PPQs from past projects, or if new PPQs need to be submitted?

· Offerors may submit previously completed PPQs so long as the CO can determine that the PPQ came from the client and the review meets the other requirements in TAB B: Past Performance. HOWEVER, providing a previously completed PPQ may place the offeror at risk of a lower rating if that PPQ does not address the same questions or provide equal information as requested on the template provided with this solicitation (i.e., Attachment 3).