30-25-728 Attachment 17 FinalAcceptanceChecklistForm.pdf
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- Solicitation number
- 2025-728
- Issued by
- King County, Washington
About this file
This is a Facility Professional Services Final Completion & Acceptance Checklist form effective June 1, 2025, for use by the Washington Department of Enterprise Services (DES) and client agencies managing construction and facility projects. The checklist establishes a standardized process for documenting project completion and final acceptance, applicable to projects exceeding $35,000 that require Notice of Completion (NOC) filing with the Department of Labor & Industries (LNI). The document outlines sequential verification steps required from the contractor, Architect/Engineer (A/E), Project Manager (PM), and Client Agency throughout two distinct phases: Final Completion Process (steps 1-12) and Final Acceptance Process (steps 13-27), with a 45-day lien period following contract closure.
The checklist requires contractors to submit written notice of punch list completion, provide LNI-approved affidavits of wages paid for all subcontractors, and confirm all work compliance with contract specifications. The A/E must conduct final on-site inspections, approve as-built documentation, verify LEED compliance, resolve Field Authorizations (FAs) and Change Orders, and confirm post-commissioning activities. The PM must verify claims resolution, complete contractor invoicing including retainage processing, confirm apprentice participation percentages against the 15% goal or calculate penalties, verify diversity compliance audits through DES B2Gnow, and ensure all agency releases from LNI, Department of Revenue (DOR), and Employment Security Department (ESD) are received. The PM issues the NOC within LNI, coordinates contract closure with the Contract Specialist (CS), and completes final documentation retention verification after the 45-day lien period expires.
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Text version
FACILITY PROFESSIONAL SERVICES
FINAL COMPLETION & ACCEPTANCE
CHECKLIST
Effective: 6/1/2025
Project Title: Project/JOC/Work Order No.:
Project Manager: Client Agency:
Contractor: Architect/Engineer:
Actions Reference Info.
Verified
By (initials) Date
Final Completion Process
1. Contractor: Submit written notice that all incidental corrective work (punch list) is completed. GC 6.09; per
Spec.
2. Contractor: Confirms affidavit of wages paid, approved by LNI, for the contractor and all tiers of subcontractors that performed work on the project. GC 5.04C
3.
Contractor: All work done per contract
Print Name: Signature: Date:
4. A/E: In consultation with FPS PM and Owner, conduct a final on-site inspection of punch list to confirm completion. GC 6.09; per Spec.
5. A/E: Confirms review and approval and acceptance of final "As-Built" Record Documents from contractor. GC 4.02
6. A/E: Confirms all LEED documentation complete and submitted to US Green Building Council.
7. A/E: Verify all FAs and COPs resolved, approved, and all Change Orders processed. GC 6.09
8. A/E: Verifies all post- commissioning fine-tuning is complete, and issues resolved. GC 6.09; per Spec.
9. PM: Submit Commissioning Final Report (except seasonal testing). GC 6.09; per Spec.
10.
A/E Recommendation of Acceptance (All work acceptable per Contract)
Print Name: Signature: Date:
11.
Client Agency Recommendation of Acceptance
Print Name: Signature: Date:
12.
PM Determination of Date of Final Completion Final Completion Date:
Print Name: Signature:
Final Acceptance Process
13. PM: Verify any and all claims and/or disputes resolved. GC 6.09
14. PM: Verify final contractor invoicing complete (100% & retainage as applicable*).
*Retainage invoice cannot be paid until after LNI, DOR & ESD Reviews
GC 6.09; per Spec.
15. PM: Uses the LNI portal to verify all affidavits and certified payroll, including lower tier subcontractors, submitted to LNI. GC 5.04 RCW 39.12.040
16.
PM: Uses the LNI portal and approved affidavits to verify apprentice participation is ________%. Processes incentive payments for meeting the 15% apprentice goal. If the goal wasn’t achieved, forwards the good faith effort to the APM or calculates the penalty to be $___________.
GC 10.12;
per Spec.
17. PM: Verify that audits are up to date through the Final Completion Date (except retainage) within DES Diversity Compliance program (B2Gnow).
18.
PROGRAM MANAGER OR APM Approves Closing the Contract
Print Name: Signature: Date:
19.
PM: Issues the Notice of Completion (NOC) for projects above $35,000 within LNI. For DOC and DSHS projects, Fiscal issues NOC.
*Notifies CS that NOC has been issued
20. PM: Verify that all documents are retained as per DES policy.
21.
CS: Closes the contract and advertises the Final Acceptance date. 45-day lien period begins. Notifies the PM, A/E, Client Agency, and Contractor that the contract has been accepted.
Final Acceptance Date:
Print Name:
22. PM: Verifies that all B2Gnow audits are marked final and notifies CS to close the contract.
23. PM: Verifies that the contract in the DES Diversity Compliance program (B2Gnow) has been closed by the CS.
45 Day Lien Period Expires & Notice of Completion has been accepted by LNI. (Steps 24-27 are completed after 45 Day Lien Period.)
24. PM: Verifies all agency releases are received (LNI, DOR, ESD) and sent to the CS.
25. PM: Verifies that the Client Agency has released the retainage for projects that don’t have a retainage bond.
FACILITY PROFESSIONAL SERVICES
FINAL COMPLETION & ACCEPTANCE
CHECKLIST
Effective: 6/1/2025
26. PM: Verifies with the CS that the Project Master in PTS is closed.
27. PM: Sends completed Final Acceptance Checklist to CS to be saved in the project file.
Notes:
1. References provided are for information. Contractor shall refer to the Contract Documents to fulfill all contract requirements.
2. If there are consultants for the project, the FPS PM will reconcile and issue a consultant completion request.
3. If there are no consultants for the project, the FPS PM will mark “NA” for all A/E related line items.
Notes:
| Project Title: |
| ProjectJOCWork Order No: |
| Project Manager: |
| Client Agency: |
| Contractor: |
| ArchitectEngineer: |
| Notes: |
| 1: |
| GC 609: |
| Date: |
| 2: |
| GC 504: |
| Date: |
| 10: |
| Date: |
| AE Print Name: |
| AE Signature: |
| 11: |
| Client Agency Print Name: |
| Client Agency Signature: |
| Date: |
| 3: |
| Date: |
| Contractor Print Name: |
| Contractor Signature: |
| 4: |
| GC 609: |
| Date: |
| 5: |
| GC 402: |
| Date: |
| 6: |
| AE Confirms: |
| Date: |
| 7: |
| GC 609: |
| Date: |
| 8: |
| GC 609: |
| Date: |
| 9: |
| Date: |
| GC 609: |
| 12: |
| DES PM Signature: |
| DES PM Print Name: |
| Date: |
| 13: |
| GC 609: |
| Date: |
| 14: |
| GC 609: |
| Date: |
| 15: |
| GC 504: |
| Date: |
| 16: |
| Apprentice %: |
| Apprentice Penalty: |
| Date: |
| GC 1012: |
| 17: |
| Audit Verification: |
| Date: |
| 18: |
| DES APM Signature: |
| Date: |
| DES APM Print Name: |
| 19: |
| NOC: |
| NOC Issued: |
| 20: |
| Docs Retained: |
| Docs Retained Date: |
| 21: |
| Date: |
| DES CS Name: |
| 22: |
| B2G Audits: |
| B2G Audits Date: |
| 23: |
| B2G Closed: |
| B2G Closed Date: |
| 24: |
| Releases Rec'd: |
| Releases Rec'd Date: |
| 25: |
| CA Released Retainage: |
| CA Released Retainage Date: |
| 26: |
| PTS Closed: |
| PTS Closed Date: |
| 27: |
| Checklist to CS: |
| Checklist to CS Date: |
File details come from the government source that posted it. Updated .