29-25-728 Attachment 16 CertificateOfSubstantialCompletion.pdf
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- Solicitation number
- 2025-728
- Issued by
- King County, Washington
About this file
This is a Certificate of Substantial Completion checklist and form issued by the Division of Engineering and Architectural Services for state construction projects in Washington. The document serves as a verification tool used by project stakeholders including the Architect/Engineer (A/E), Facilities and Planning Services (FPS) Project Manager, Owner/Agency, and Contractor to confirm that construction work has reached substantial completion as defined in the General Conditions of the Contract Part 6, paragraph 6.07. The checklist requires verification of fourteen major completion categories including close-out requirements, submission of all Field Authorizations and Change Orders, confirmation that all systems function as designed, utility connections and testing, LEED submittals, punch list scheduling, receipt of occupancy and inspection permits, O&M manuals, as-built drawings, warranties, staff training, and keys. The form accommodates prior occupancy dates for designated project portions and requires the A/E to schedule an inspection with the Owner, E&AS Project Manager, and Contractor within two business days of receiving the contractor's notice of completion to identify remaining punch list items.
The Substantial Completion date is jointly determined by the FPS Project Manager and Owner, with the certificate formally issued once all verification requirements are satisfied and the warranty period begins. The form specifies a timeline for contractor completion or correction of remaining items on the punch list, designated in calendar days to be filled in by project participants. The document requires signatures and dates from the A/E Consultant, Owner/Agency, FPS Project Manager, and Contractor as acknowledgment of the substantial completion status. This checklist represents standard state protocol updated as of September 2023 and applies to all construction projects managed through the state's engineering and architectural services division, ensuring consistent documentation and verification of project completion across state and local construction contracts.
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Text version
DIVISION OF ENGINEERING AND ARCHITECTURAL SERVICES
SUBSTANTIAL COMPLETION CHECKLIST
VERIFIED
ACTION: BY DATE
1. Close-Out requirements identified at Construction Close Out Meeting
2. All FAs, COPs, and Change Orders submitted
3. All systems functioning as designed
4.
5. All utilities and meters connected, tested and operational
6. Contractor's LEED submittals and reports completed and uploaded to USGB
7.
8.
9. Contractor establishes punch list completion schedule
10.
Prior Occupancy Date(s):
11. A/E* confirms receipt of approved:
a. Occupancy Permit j. Elevator Permit
b. Fire Marshal k. Boiler Permit
c. Electrical Inspection l. Dept of Health Permit
d. O&M Manuals m. Dept of Ecology Permit
e. Draft "As-Built" Drawings n. Staff Training
f. Shop Drawings o. Keys and Key Schedule
g. Test Reports p. Warranty Responsibility Contacts
h. Spare Parts and Materials q. ________________________
i. Certificates of Warranty r. ________________________
12. Notice from the A/E that the work is substantially complete
13. The FPS PM and Owner determine the Substantial Completion date
14. Certificate of Substantial Completion issued and Warranty Period begins
Notes:
* If no there is no A/E for the project, the E&AS PM will complete Updated September 2023
Architect/Engineer: FPS Project Manager:
P
A/E* schedules an inspection with the Owner, E&AS PM, and Contractor to inspect work and remaining punch list items. The A/E adds to contractor's punch list, creates a single supplemental punch list, and provides to the contractor within 2 business days.
Contractor submits notice of completion with remaining incidental corrective work
(punch list)
Building Commissioning substantially complete (installation verification, system start up, functional testing, etc.)
If Prior Occupancy is established, per General Conditions Part 6.08, the areas of prior occupancy are: ___________________________________
Project Number:Project Title:
Agency: Contractor:
Facility: Client Agency Rep:
CERTIFICATE OF SUBSTANTIAL COMPLETION
Part 6, paragraph 6.07, of the General Conditions of the Contract. "Substantial Completion is the stage in the progress of the Work (or portion thereof designated and approved by Owner) when the construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can fully occupy the Work (or the designated portion thereof) for the use for which it is intended."
DESIGNATED PORTIONS OF THE PROJECT SHALL INCLUDE:
Work performed under this contract has been reviewed and to the best of our knowledge found to be substantially complete.
The Date of Substantial Completion for the work described above is hereby established as: _____________
The Contractor will complete or correct the work on the list of items attached hereto within _______ calendar days.
RECOMMENDED BY:
BY Signature DATEA/E CONSULTANT
RECOMMENDED BY:
BY Signature DATEOWNER/AGENCY
APPROVED BY:
BY Signature DATEFPS PROJECT MANAGER
ACKNOWLEDGED BY:
CONTRACTOR BY Signature DATE
Items to be corrected:
Updated September 2023
DIVISION OF ENGINEERING & ARCHITECTURAL SERVICES
DEFINITION OF SUBSTANTIAL COMPLETION
PROJECT TITLE:
STATE PROJECT NUMBER:
CONTRACTOR:
A/E CONSULTANT:
OWNER/AGENCY:
DATE OF ISSUANCE:
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| Recommended By (AE): |
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| Approved By (PM): |
| Acknowledged By (contractor): |
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