16-25-728 Attachment 02 RequestForFinalProposal.pdf

Attachment 02: Request for Final Proposals

R51822

REQUEST FOR FINAL PROPOSALS (RFFP) for GC/CM SERVICES

For Finalists on Short-list

2.0 GENERAL

The following is provided as a supplement to the original Request for Qualifications (RFQ) to assist proposers selected as finalists for submitting their final proposal and bid.

2.1 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

A. In submitting its final proposal and bid, the finalist acknowledges that it will provide, for the duration of the project, the full complement of staff designated in its written response to the Request for Qualifications.

B. Finalist acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself to the general and local conditions which can affect the work or its cost.

C. Finalist acknowledges that it has satisfied itself as to the character, quality and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by Owner, as well as from the drawings and specifications made a part of these contract documents. Exception: accessing post-tension tendon anchorages to be done by contractor after award of contract as a part of an early bid package contract.

D. Finalist acknowledges that drawings made a part of this RFFP are for information only and shall not be used for construction.

E. Finalist acknowledges that adjoining areas may be conducting normal operations during the work. Finalist should anticipate pedestrian and traffic congestion, limited parking, and the requirement that the work be coordinated with ongoing operations.

F. Finalist acknowledges that its bid is based upon a schedule and assumptions which incorporate the conditions set forth above, and in the contract documents as defined in the GC/CM contract attached hereto. All components of the Contract Documents, whether attached hereto or referenced only, are incorporated by reference, and hereby made a part of this RFFP.

G. Owner assumes no responsibility for any conclusions or interpretations made by finalist based on the information made available by Owner. Should a finalist find discrepancies or omissions in the drawings or specifications, or should finalist be in doubt as to their meaning, the finalist shall at once notify the Owner. If appropriate, the Owner will send written instructions to all short-listed finalists by addenda.

Questions received less than seven calendar days before the time for submission of final proposals and bids may not be answered. All addenda issued shall be incorporated into these contract documents.

2.2 PREPARATION OF BIDS

Each finalist is required to submit bid amounts on the GC/CM Final Price Proposal form included in this RFFP. The terms “GC/CM Fee” is defined in the GC/CM Contract included in this RFFP.

Finalist shall comply with the following instructions in preparing its Final Price Proposal and bid.

1. State the GC/CM Fee as a percentage and multiply it by the published estimate of the Maximum Allowable Construction Cost (MACC) stated on the Final Price Proposal form to determine a single dollar amount for the GC/CM Fee, which shall be the finalist’s total bid.

2. State the lump sum Specified General Conditions fee.

3. In completing the Final Price Proposal form, the finalist must enter a percentage for the GC/CM Fee and a dollar amount for the GC/CM Fee. No other entries, modifications, or qualifications shall be made to the bid. Failure to comply in full of these requirements shall be grounds for a final proposal being declared nonresponsive. The Owner reserves the right to reject any or all final proposals and to waive as an informality, any non-material irregularities in the final proposal forms received.

4. Finalist shall review the Cost Responsibility Matrix and Article 6 and prepare their fees in accordance with these documents.

5. Final proposals must be:

a. Submitted on the Final Proposal form furnished by Owner or a copy of this form.

b. Manually signed in ink by an authorized representative of the finalist, or electronic signature. The person signing the Final Proposal Form must initial each page, either manually signed in ink or electronically.

6. The finalist’s business name, address, other contact information, Contractor’s

Registration Number, UBI Number, and Employment Security Department number of the finalist shall be typed or printed on the Final Price Proposal form in the space provided.

7. Finalists shall submit bids in the format provided on the Final Price Proposal form.

Only the amounts and information required on the Final Price Proposal form furnished by the Owner will be considered as the final proposal. All blank spaces must be filled in.

8. Receipt of all addenda must be acknowledged by identifying the addendum number in the space provided in the Final Price Proposal form.

9. Bids shall be accompanied by a bid bond/bid guarantee. Acceptable forms of bid guarantee are: A bid bond or postal money order, or certified check or cashier’s check made payable to the Washington State Treasurer.

The Owner will return bid guarantees (other than bid bond) to unsuccessful Bidders as soon as practicable, but not sooner than the execution of a contract with the successful Bidder. The successful Bidder’s bid guarantee will be returned to the successful Bidder with its official notice to proceed with the work of the contract.

10. Attachment 15 Contractors Certification of Wage Theft Prevention shall be included in the Final Proposal packet.

2.3 TAXES

The proposal shall include all taxes imposed by law except Washington State Sales Tax.

Sales tax shall not be included in the Total Contract Cost.

2.4 SUBMISSION AND WITHDRAWAL OF BIDS

DES will use Euna Procurement as a secure access point for receiving Final Proposals.

Finalists shall submit their Final Proposals electronically using the GCCM FRRP form in PDF format. The final proposals must be uploaded and received by the Department of Enterprise Services (date/time stamped by Euna Procurement) no later than 2:00 PM PT on Tuesday, May 5, 2026.

Finalists may withdraw their Final Proposal before the proposal submittal deadline by submitting a written request to Ryan Grimes at ryan.grimes@des.wa.gov. Euna Procurement will secure all Final Proposals after the submittal deadline until the bid opening.

2.5 LATE SUBMISSIONS

Any final proposal, proposal modification, or request to withdraw a final proposal that is received after the deadline set forth herein will not be considered.

The only acceptable evidence to establish the time of receipt at the office designated in this RFFP is the time/date stamped or printed by Owner on the bid envelope or package or other documentary evidence of receipt maintained by Owner.

2.6 DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION AND

INCLUSION PLAN

DES is committed to providing the maximum practicable opportunity for participation by Disadvantaged Businesses Enterprises (DBE) through direct contracts with DES, subcontracts, sub-consulting, and supplier participation. Participation may be either on a direct basis or on a Subcontractor basis. Finalists shall submit a DBE participation and inclusion plan as described in detail in Attachment 6 prior to interviews no later than 2:00 PM PT on Wednesday, April 29, 2026.

Firms are encouraged to meet or exceed the project goals in the RFFP by any level of participation, regardless of category.

All finalists, including diverse-owned firms, will be required to submit a Disadvantaged Business Inclusion Plan prior to interview. The Inclusion Plan should demonstrate in detail the specific strategies, approaches, and steps your firm will use in seeking to help meet or exceed the state’s aspirational diverse business participation goals.

Achievement of the goals is encouraged. Please refer to Attachment 6 for detailed requirements for DBE Inclusion plans.

mailto:ryan.grimes@des.wa.gov

No preference on the basis of participation is included in the evaluation of DBE Inclusion Plans submitted at the time of finalist interviews, and no minimum level of minority- and women-owned business enterprise (MWBE), Washington Small Business, or Washington State certified Veteran Business participation is required as a condition for receiving an award of the GC/CM Contract. Any affirmative action requirements set forth in any federal governmental rules included or referenced in the contract documents will apply.

For reporting, GC/CM is required to register and create an account in the DES Public Works Diversity Tracking & Management System powered by B2GNow. Every month for the duration of the contract, and while the contract is active in the DES Public Works Diversity Tracking & Management System, the GC/CM will submit and accurately maintain the following information:

1. Payments received by the prime contractor from the Agency

2. Payments paid to each first-tier subcontractor

3. Payments paid to each first-tier supplier

The GC/CM must also ensure the following information is reported in the DES Public Works Diversity Tracking & Management System by all first-tier subcontractors and suppliers for the duration of the contract:

1. Confirmation of payments from the prime contractor to the first-tier subcontractor

2. Confirmation of payments from the prime contractor to first tier suppliers

2.7 APPRENTICESHIP UTILIZATION REQUIREMENTS

Mandatory apprentice utilization of at least 15% of the total labor hours worked on the contract is required. Apprentices must be registered as apprentices with the State Apprenticeship and Training Council. Contractor shall comply with the requirements of the contract documents related to apprenticeship. Finalists may contact the Department of Labor & Industries, Apprenticeship Program at (360) 902-5320 to obtain information on apprenticeship programs. Please see Article 7 Apprenticeship Requirements.

2.8 FINAL SELECTION

Final selection of a GC/CM for MACC negotiations will be made consistent with the requirements set forth in the Request for Qualifications.

2.9 PRECONSTRUCTION SERVICES – WORK PLAN AND AGREEMENT

Within twenty-one (21) days of notification of its selection for MACC negotiations, the GC/CM with the highest scoring proposal will be required to submit a Preconstruction Work Plan for work during preconstruction (Work Plan) in accordance with Article 5 of the GC/CM Contract.

The Owner has established an estimated allowance of $200,000.00 for this Preconstruction Work, excluding Washington State Sales Tax.

The Work Plan shall include a schedule of the activities included in the scope of work for Preconstruction Services, the anticipated number of hours needed to complete each activity, and the name(s) of the individuals that will be used to complete each task and an hourly rate for each individual the Contractor intends to use to accomplish the tasks assigned. The hourly rates multiplied by the number of hours needed to complete all tasks shall, unless adjusted pursuant to mutual agreement of the Owner and Contractor, constitute the total compensation for Preconstruction Services.

If the Work Plan is not satisfactory the Owner will advise the Contractor of the shortcomings in the Work Plan. The Contractor will not be entitled to any compensation under this paragraph until a Work Plan, satisfactory to the Owner, is provided and an Agreement for Preconstruction Work is executed. Failure to submit a Work Plan within twenty-one (21) calendar days of the Contractor’s selection for MACC negotiations, that is acceptable to and approved by the Owner, may result in the Owner canceling the Contractor’s selection. The Owner may then, at its discretion, begin discussions with the next highest rank finalist.

Subject to approval of the Work Plan by the Owner, the Contractor shall immediately execute an Agreement for Preconstruction Services, as included in this RFFP, which shall be solely for the performance and payment of Preconstruction Services.

2.10 MACC NEGOTIATIONS AND GC/CM CONTRACT for CONSTRUCTION

At the time a MACC is successfully negotiated, the parties will sign the GC/CM Contract.

The GC/CM Contract will supersede and incorporate all the terms of the RFQ and Agreement for Preconstruction Services into the GC/CM Contract.

Should the Contractor and Owner not agree on a MACC the Owner may cancel the negotiations and begin negotiations with the next highest ranked finalist. If the Owner chooses to cancel the negotiations upon failure to agree upon a MACC, such cancellation will be effective upon receipt of written notification by the Contractor.

Contractor shall not be reimbursed for the MACC negotiations. However, the Contractor will be paid in accordance with the Agreement for Preconstruction Services and for any preconstruction work performed prior to the date the MACC negotiations are cancelled.

Contractor shall not be entitled to any other compensation, damages, loss of profits, or payment of any kind.

2.11 BID AMOUNTS

After Proposals have been opened and the bid amounts read, the calculation of the Percent Fee bid amount will be checked for correctness. A discrepancy between the Percent Fee percentage and the written Percent Fee bid amount shall be resolved by accepting the Percent Fee percentage as correct and making any necessary adjustment in the written Percent Fee bid amount. The Owner shall mathematically correct, where necessary, the summation of the Total Bid amount.

The finalist’s total bid amount as included on the final proposal form shall be valid until execution of the GC/CM Contract between the Owner and the selected contractor, and the total bid amount shall be included as part of the total contract cost.