26QE045_Attachment 2_Staffing Capability.xlsx
XLSX spreadsheet 30 KB Posted
- Solicitation number
- HE125426QE045
- Issued by
-
Department of Defense Education Activity
About this file
This is a staffing capability template and instruction document for Attachment 2 of a Department of Defense Education Activity (DoDEA) solicitation for Safety Aides and Attendant Services at Mainland Japan facilities. The file establishes evaluation criteria tied to Factor 1: Technical Approach and requires offerors to complete a structured response format with mandatory and optional questions.
Offerors must provide responses to nine mandatory questions regarding staffing levels and strategies, with each response limited to 250 words maximum. The mandatory staffing categories include: (1) Contract Managers, (2) Alternate Contract Managers, (3) Safety Attendants, (4) Safety Aides, and (5) SA/A Supervisors. For each category, offerors must specify the total number of personnel proposed who meet minimum requirements, which include availability by August 1, 2026; proficiency in English language at B1 level (speaking, reading, and writing); and other role-specific qualifications. Minimum requirements for Contract Managers and Supervisors include program management and transportation management experience, ability to attend face-to-face meetings, and emergency response capability within specified time and mileage restrictions. Safety Aides and Attendants must be minimum 18 years old. Additionally, offerors must address three staffing strategy questions: ensuring adequate daily coverage of Safety Aides/Attendants, contingency plans for unexpected absences or resignations, and disclosure of any teaming arrangements with subcontractors or joint venture partners. Twenty-nine optional questions allow offerors to exceed minimum requirements by documenting additional qualifications such as installation access, current background checks, CPR/First Aid certifications, and specialized training.
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Other files
| File | Type | Posted |
|---|---|---|
| 26QE045_COMB SYNSOL_AMD2.pdf | ||
| 26QE045_QA_AMD2.pdf | ||
| 26QE045_Attachment 5_Price_AMD2.xlsx | XLSX spreadsheet | |
| 26QE045_COMB SYNSOL_AMD1.pdf | ||
| 26QE045_Attachment 1_PWS_AMD1.pdf | ||
| 26QE045_QA_AMD1.pdf | ||
| 26QE045_Attachment 5_Price_AMD1.xlsx | XLSX spreadsheet | |
| 26QE045_Attachment 3_Volume II Past Perf_AMD1.docx | DOCX document | |
| 26QE045_Encl2_52.222-56.pdf | ||
| 26QE045_Encl5_252.239-7009.pdf | ||
| 26QE045_COMB SYNSOL_040626.pdf | ||
| 26QE045_Attachment 7_NDA.pdf | ||
| 26QE045_Encl1_52.209-7.pdf | ||
| 26QE045_Encl3_Letter of Commitment.pdf | ||
| 26QE045_Attachment 1_PWS_040626.pdf | ||
| 26QE045_Attachment 3_Volume II Past Perf.docx | DOCX document | |
| 26QE045_Attachment 6_ RepsCerts.pdf | ||
| 26QE045_Attachment 4_PPQ.docx | DOCX document | |
| 26QE045_Attachment 5_Price.xlsx | XLSX spreadsheet | |
| 26QE045_Encl4_CPARS.pdf |
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Text version
Factor 1 - Instructions
| I | Instructions |
| The Offeror is to review the instructions and questions for each tab under Attachment 2 - Factor 1 - Technical Approach and respond accordingly. |
The Offeror is to provide responses for the following tab Tab 1 - Staffing Capability
Each question and response ties to the Factor 1: Technical Approach and its Subfactors evaluation criteria in the 52.212-1 Addendum and 52.212-2 Addendum of this solicitation.
The Offeror is NOT to exceed a total of 250 words in each mandatory and/or optional cell.
Tab 1 Instructions:
The Offeror is required to provide responses to the 9 mandatory questions marked in yellow/"response required" cells. For cells requiring a quantity, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. Failure to provide a response to the 9 mandatory questions will result in the Offeror's proposal being assessed as "Unacceptable" for Subfactor 1.
The 29 questions marked in purple as "optional" allow the Offeror to provide responses at their discretion. If answered, these questions may offer an opportunity for the Offeror to exceed the government’s minimum requirements.
1 - Staffing Capability
| Instructions |
| The Offeror is required to provide responses to the 9 mandatory questions marked in yellow/"response required") cells. For cells requiring a quantity, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. Failure to provide a response to the 9 mandatory questions will result in the Offeror's proposal being assessed as "Unacceptable" for Subfactor 1. |
The 29 questions marked in purple as "optional" allow the Offeror to provide responses at their discretion. If answered, these questions may offer an opportunity for the Offeror to exceed the government’s minimum requirements.
The Offeror is NOT to exceed a total of 250 words in each mandatory and/or optional cell.
| DoDEA Pacific East District |
| MAINLAND JAPAN SAFETY AIDE AND ATTENDANT SERVICES (SAA) |
| TAB 1 - Staffing Capability | |||
| Number of Personnel Proposed | |||
| PWS References | SAA Personnel Requirements | Offeror's Proposal | Offeror Response - Additional Information |
(limited to a maximum of 250 words each)
| 1. How many CONTRACT MANAGERS is the Offeror proposing, in total, for this effort that will meet the minimum requirements outlined below? (response required) | No response is required in this cell | |||
| Minimum requirements for Contract Managers (CM): | ||||
| 2.1.2 | Be available and ready to perform services by 1 Aug 2026 | |||
| 3.5.3 | Speak proficiently in: English Language at the B1 level | |||
| 3.5.3 | Read proficiently in: English Language at the B1 level | |||
| 3.5.3 | Write proficiently in: English Language at the B1 level | |||
| 3.5.15 | Be able to attend face-to-face meetings as required | |||
| 3.5.17 | Have experience in program management, supervision, and transportation management | |||
| 3.5.18 | Be available at any time. Be able to respond to any emergency requirements within the mileage/time restrictions outlined in the PWS upon COR request and be able to arrive at designated locations within the PWS time/mileage requirements upon COR request | |||
| Above and beyond CM Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | |||
| Do(es) your CM(S) currently have/hold any qualifications/certifications that are not a requirement to have until after award? (optional response) | Select | No response is required in this cell | ||
| 2.1.9 | # of CMs that hold Installation Access to the Mainland Japan installation at time of proposal submission (optional response) | No response is required in this cell | ||
| 3.1.6 | # of CMs with current Security and Safety Student Transportation Services PWS Training | |||
| (no more than 1 year old)(optional response) | No response is required in this cell | |||
| 3.5.9.10 | # of CMs with current and favorable Criminal History Background Checks (no more than 1 year old)(optional response) | No response is required in this cell | ||
| Other trainings or credentials above the minimum requirements for the CMs, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. (optional response) | Select | [The Offeror may provide additional vehicle specifications in this cell at their discretion] |
| 2. How many ALTERNATE CONTRACT MANAGERS is the Offeror proposing in total for this effort that will meet the minimum requirements outlined below? (response required) | No response is required in this cell | |||
| Minimum requirements for Alternate (Alt) CMs: | ||||
| 2.1.2 | Be available and ready to perform services by 1 Aug 2026 | |||
| 3.5.3 | Speak proficiently in: English Language at the B1 level | |||
| 3.5.3 | Read proficiently in: English Language at the B1 level | |||
| 3.5.3 | Write proficiently in: English Language at the B1 level | |||
| 3.5.15 | Be able to attend face-to-face meetings as required (or CM) | |||
| 3.5.18 | Be available at any time. Be able to respond to any emergency requirements within the mileage/time restrictions outlined in the PWS upon COR request and be able to arrive at designated locations within the PWS time/mileage requirements upon COR request | |||
| Above and beyond ALT CM Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | |||
| Do(es) your ALT CM(S) currently have/hold any qualifications/certifications that are not a requirement to have until after award? (optional response) | Select | No response is required in this cell | ||
| 2.1.9 | # of Alt CMs that hold Installation Access to the Mainland Japan installation at time of proposal submission (optional response) | No response is required in this cell | ||
| 3.1.6 | # of Alt CMs with current Safety and Security Student Transportation Services PWS Training | |||
| (no more than 1 year old) (optional response) | No response is required in this cell | |||
| 3.5.9.10 | # of Alt CMs with current and favorable Criminal History Background Checks | |||
| (no more than 1 year old) (optional response) | No response is required in this cell | |||
| Other trainings or credentials above the minimum requirements for the ALT CMs, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential.(optional response) | Select | [The Offeror may provide additional vehicle specifications in this cell at their discretion] |
| 3. How many SAFETY ATTENDANTS, in total, is the Offeror proposing who will meet the minimum requirements outlined below? (response required) | ||||
| Minimum requirements for SAFETY ATTENDANTS: | ||||
| 2.1.2 | Available and ready to perform services by 1 Aug 2026 | |||
| 3.5.1 | Minimum age of 18 years old | |||
| 3.5.1 | Speak proficiently in: English Language at the B1 level | |||
| Read proficiently in: English Language at the B1 level | ||||
| Write proficiently in: English Language at the B1 level | ||||
| Above and beyond Safety Attendant Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | |||
| Do your SAFETY ATTENDANTS currently have/hold any qualifications/certifications that are not a requirement to have until after award?(optional response) | Select | No response is required in this cell | ||
| 2.1.9 | # of SAFETY ATTENDANTS that hold Installation Access to the Mainland Japan installation at time of proposal submission(optional response) | No response is required in this cell | ||
| 3.1.6 | # of Safety Attendants with current Security and Safety Student Transportation Services PWS Training | |||
| (no more than 1 year old)(optional response) | No response is required in this cell | |||
| 3.5.6 | # of Safety Attendants with current CPR Certificates (no more than 3 years old) | No response is required in this cell | ||
| 3.5.6 | # of Safety Attendants with current FIRST AID Certificates (no more than 3 years old) | No response is required in this cell | ||
| 3.5.9.10 | # of Safety Attendants with current and favorable Criminal History Background Checks | |||
| (no more than 1 year old) | No response is required in this cell | |||
| Other trainings or credentials, above the minimum requirements for the SAFETY ATTENDANTS, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. | Select | [The Offeror may provide additional vehicle specifications in this cell at their discretion] |
| 4. How many SAFETY AIDES, in total, is the Offeror proposing who will meet the minimum requirements outlined below? (response required) | No response is required in this cell | |||
| Minimum requirements for SAFETY AIDES: | ||||
| 2.1.2 | Available and ready to perform services by 1 Aug 2026 | |||
| 3.5.1 | Minimum age of 18 years old | |||
| Speak proficiently in: English Language at the B1 level | ||||
| Read proficiently in: English Language at the B1 level | ||||
| 3.5.1 | Write proficiently in: English Language at the B1 level | |||
| Above and beyond Safety Aide Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | |||
| Do(es) your SAFETY AIDE(S) currently have/hold any qualifications/certifications that are not a requirement to have until after award?(optional response) | Select | No response is required in this cell | ||
| 2.1.9 | # of SAFETY AIDES that hold Installation Access to the Mainland Japan installation at time of proposal submission(optional response) | No response is required in this cell | ||
| 3.1.6 | # of Safety Aides with current Security and Safety Student Transportation Services PWS Training | |||
| (no more than 1 year old)(optional response) | No response is required in this cell | |||
| 3.5.6 | # of Safety Aides with current CPR Certificates (no more than 3 years old)(optional response) | No response is required in this cell | ||
| 3.5.6 | # of Safety Aides with current FIRST AID Certificates (no more than 3 years old)(optional response) | No response is required in this cell | ||
| 3.5.9.10 | # of Safety Aides with current and favorable Criminal History Background Checks | |||
| (no more than 1 year old)(optional response) | No response is required in this cell | |||
| Other trainings or credentials, above the minimum requirements, for the SAFETY AIDES, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential.(optional response) | Select | [The Offeror may provide additional vehicle specifications in this cell at their discretion] |
| 5. How many SA/A Supervisors is the Offeror proposing, in total, for this effort that will meet the minimum requirements outlined below? (response required) | No response is required in this cell | ||
| Minimum requirements for SA/A Supervisor | |||
| Be available and ready to perform services by 1 Aug 2026 | |||
| Speak proficiently in: English Language at the B1 level | |||
| Read proficiently in: English Language at the B1 level | |||
| Write proficiently in: English Language at the B1 level | |||
| Be able to attend face-to-face meetings as required | |||
| Physically be in loading zone of school during pick up and drop off at least a minimum of 2 days per week ) | |||
| Have experience in program management, supervision, and transportation management | |||
| Be available at any time. Be able to respond to any emergency requirements within the mileage/time restrictions outlined in the PWS upon COR request and be able to arrive at designated locations within the PWS time/mileage requirements upon COR request | |||
| Above and beyond SA/A Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | ||
| Do(es) your SA/A(s) currently have/hold any qualifications/certifications that are not a requirement to have until after award? (optional response) | Select | No response is required in this cell | |
| # of SA/As that hold Installation Access to the Mainland Japan installation at time of proposal submission (optional response) | No response is required in this cell | ||
| # of SA/As with current Security and Safety Student Transportation Services PWS Training | |||
| (no more than 1 year old)(optional response) | No response is required in this cell | ||
| # of SA/As with current and favorable Criminal History Background Checks (no more than 1 year old)(optional response) | No response is required in this cell | ||
| Other trainings or credentials above the minimum requirements for the SA/As, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. (optional response) | Select | [The Offeror may provide additional vehicle specifications in this cell at their discretion] |
| Staffing Strategies |
| 6. How will the Offeror ensure that there are adequate Safety Aides/Attendants each school day? (response required) |
| 7. What is the Offeror's contingency plan if Safety Aides/Attendants call out sick or resign unexpectedly? (response required) |
| 8. Is the Offeror proposing a teaming arrangement for personnel (e.g. subcontractors, joint ventures, etc)? (response required) |
| 9. If proposing a teaming arrangement for personnel, who will the Offeror be teaming with and what roles and responsibilities will each teaming partner contribute in meeting the requirements? (response required) |
List
| Select |
| Yes |
| No |
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