25-075-ITB_Pre-Bid_Meeting_-_Teams_Attendance_01.08.26.pdf

This is a Pre-Bid Meeting attendance document for the Kenton County Airport Board's Concourse A Apron Reconstruction - Bid Package 2 project at Cincinnati/Northern Kentucky International Airport. The project involves the demolition, removal, and replacement of existing apron pavement surrounding Concourse A, with construction spanning four seasons from 2026 to 2029. The scope encompasses approximately 57,100 square yards of pavement removal and reconstruction, installation of new drainage systems, taxiway edge lighting, electrical infrastructure, and associated site improvements. The pre-bid meeting was held on Thursday, January 8, 2026, at 10:00 am at CVG Centre, Admin. Offices in Erlanger, Kentucky. Written questions are due by 11:59 pm on January 20, 2026, with answers posted by January 22, 2026. The final bid submission deadline is Thursday, February 5, 2026, at 2:00 pm, with bids to be submitted electronically through the owner's online bidding system. Seventeen representatives from eight contracting companies and two airport representatives attended the pre-bid meeting, including participants from Ajax Paving Industries Inc, E & B Paving LLC, The Harper Company, Hensel Phelps Construction Company, Toebe Construction LLC, Michels Corporation, and consulting firms Osborn Engineering and Michael Baker International.

The project is federally funded through the Airport Improvement Program (AIP) and subject to federal requirements including Buy American Preference provisions and Davis-Bacon prevailing wage standards. Bidders must submit a Proposal Bond of at least 5% of the total bid amount and provide Payment and Performance Bonds for 100% of the contract value from a surety company authorized to do business in Kentucky. The procurement includes provisions for Disadvantaged Business Enterprise (DBE) participation under 49 CFR Part 26, requiring good faith efforts to include DBE contractors. Bidders must demonstrate expertise in airport pavement construction with a Contractor Quality Control Program requiring a full-time Program Administrator possessing a minimum of five years of quality control pavement construction experience and appropriate professional credentials. Liquidated damages are set at $2,500 per day for each phase of the project for failure to meet schedule deadlines. The bid schedule indicates approximately 200 line items across four construction years, suggesting a significant investment potentially exceeding $24 million.