2202 Fire Inspection Bid.pdf

COUNTY OF KENOSHA

REQUEST FOR BID (RFB) #2202

COUNTYWIDE FIRE INSPECTION –

2202A – FIRE EXTINGUISHERS & HOSES

2202B – SPRINKLERS, HYDRANTS, BACKFLOW PREVENTERS

2202C – ALARM PANELS inc. ELEVATOR SHAFTS

2202D – KITCHEN HOODS

THE VENDOR RESPONSIBILITY FORM

MUST BE SUBMITTED BY

FRIDAY, NOVEMBER 11, 2022, 5:00 PM

LATE VENDOR RESPONSIBILITY FORMS MAY CAUSE

YOUR BID TO BE REJECTED

KENOSHA COUNTY BID #2202

WISCONSIN PAGE 2 OF 34

REQUEST FOR BID (RFB)

FOR

COUNTYWIDE

FIRE INSPECTION

BID #2202

2202A – FIRE EXTINGUISHERS & HOSES

2202B – SPRINKLERS, HYDRANTS, BACKFLOW PREVENTERS

2202C – ALARM PANELS inc. ELEVATOR SHAFTS

2202D – KITCHEN HOODS

Issued by:

County of Kenosha Purchasing Division

Bids must be submitted No later than 3:00 PM Thursday, November 17, 2022 to:

County of Kenosha Purchasing Division

1010 56th Street, Second Floor Kenosha, WI 53140

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid conducted at 1010 56th Street, Second Floor

Kenosha, WI 53140

MANDATORY PRE-BID SITE VISITS SCHEDULE –

SEE PAGE 6 FOR DETAILS

For further information regarding this

RFB contact:

Tricia Stuart

(262) 653-2896 Tricia.stuart@kenoshacounty.org

Issued: 10/18/2022

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TABLE OF CONTENTS

SECTION SUBJECT PAGE #

GENERAL INFORMATION AND SCOPE

CALENDAR OF EVENTS

CONTRACT TERM

MANDATORY PRE-BID SITE VISIT

VENDOR REGISTRATION

THIRD PARTY BID SERVICES

QUESTIONS

METHOD OF BID

BID SUBMISSION

BID RESPONSE REQUIREMENTS

METHOD OF AWARD

BIDDER/CONTRACTOR QUALIFICATIONS

VENDOR RESPONSIBILITY

CONTRACT QUANTITIES

LOCATIONS

INSPECTIONS

SPECIAL FACILITIES

DOCUMENTATION/REPORTING

KENOSHA COUNTY STAFF

HEALTH & SAFETY

MISCELLANEOUS

ON-SITE SERVICE

FIRM PRICES

INVOICING REQUIREMENTS

CONTRACT CANCELLATION

CONFIDENTIALITY

SPECIAL CONDITIONS OF THIS BID

BID BOND

ASSURANCE OF PERFORMANCE AND PAYMENT

CHANGES IN THE WORK

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EQUIPMENT AND/OR MATERIALS ON SITE

BACKGROUND CHECKS

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORMS (SEPARATE FILES)

2202A BID OFFER FORM

2202A2 BID OFFER FORM

2202B BID OFFER FORM

2202C BID OFFER FORM

2202D BID OFFER FORM

ATTACHMENT D – ETHICS COMPLIANCE NOTICE & ADDENDUM

ATTACHMENT E – LOCATIONS & CONTACTS

ATTACHMENT F – STANDARD TERMS AND CONDITIONS

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GENERAL INFORMATION AND SCOPE

The County of Kenosha Wisconsin (County), through its Purchasing Division (Purchasing), requests bids to establish a contract for Countywide Fire Inspection services for various County facilities and vehicles. This bid shall be divided into 4 separate categories, and bidders have the option to submit bids for as many of the categories as they desire. Specifications for each category can be found in the following documents (separate downloads):

2202A – FIRE EXTINGUISHERS & HOSES

2202B – SPRINKLERS, HYDRANTS, BACKFLOW PREVENTERS

2202C – ALARM PANELS inc. ELEVATOR SHAFTS

2202D – KITCHEN HOODS

The inspections may occur at various intervals throughout the year at different buildings. All inspections must be completed on time as directed in the bid. All inspections shall be performed per manufacturers manual and shall abide by the latest NFPA code, the latest Life Safety Code, the latest State of Wisconsin Administrative Code Chapter SPS 314 and the latest City of Kenosha, WI

Code of General Ordinances Chapter III, Fire Prevention Bureau.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements may disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid

Documents become your contract terms and conditions.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means a bidder awarded the contract County means the County of Kenosha Wisconsin Purchasing means the County of Kenosha Purchasing Division RFB means Request for Bid State means the State of Wisconsin Vendor Portal means the State of Wisconsin’s Vendor Portal (eSupplier)

CALENDAR OF EVENTS

This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to modify the events and/or dates and times. Any modifications will be by written addendum on the State of Wisconsin VendorNet system.

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Event Date

Pre-Bid Conference *SEE DETAILED SCHEDULE BELOW

Last Date for Questions MON NOV 7TH @5:00 PM

Addendum Posted (estimated and if needed) WED NOV 9TH

Vendor Responsibility Due FRI NOV 11TH @5:00 PM

Bids Due THURS NOV 17TH @3:00 PM

Award of Contract (estimated) WED NOV 30TH

Work Commences JANUARY 1, 2023

CONTRACT TERM

January 1, 2023, through December 31, 2024, with possible additional one-year renewal options.

Any extension must be authorized by mutual agreement of the vendor and the County.

MANDATORY PRE-BID SITE VISIT

For vendor site visits, please the schedule below. No additional charges shall be allowed for lack of information. Failure to visit and inspect the site or failure to examine any and all bid documents prior to submitting a bid will in no way relieve the successful bidder from the necessity of furnishing, without additional cost to the County, any materials or equipment or performing any work that may be required to complete the work in accordance with the specifications.

The purpose of the site visit is for each bidder to view and become familiar with the layout of each building and any obstacles or difficulty to access inspection places within a building. The site visit is also to verify the quantities and types of fire suppression systems for bid specification accuracy.

Any conversations or information provided by the County staff member during a site visit shall not become part of this bid. All questions pertaining to the site visit must be in writing and addressed to the person in Section 7 of the bid.

IMPORTANT: ALL VENDORS WILL BE REQUIRED TO WEAR A FACE MASK, THROUGHOUT EACH

INSPECTION AT BROOKSIDE/WILLOWBROOK and KENOSHA COUNTY DETENTION CENTER (KCDC).

TEMPERATURE CHECKS MAY BE CONDUCTED PRIOR TO ENTRY.

THERE WILL BE NO EXCEPTIONS TO THIS REQUIREMENT!

PRE-BID INSPECTIONS

DAY/DATE TIME LOCATION SITES COVERED CONTACT

MON

10/24

9:00 AM

Kemper Center Entrance X 6501 - 3rd. Ave.

Kenosha

Kemper Center Chris White

WED

10/26

9:00 AM

Kenosha County Center 19600 - 75th St.

Bristol

Kenosha Co Center & Maintenance Garage

Patty Bilski

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THURS

10/27

9:00 AM

Brookside Care Center 3506 Washington Rd.

Kenosha

Brookside Care Center / Willowbrook Assisted Living

Scott McClain

FRI 10/28 1:00 PM

Brighton Dale Golf Course 830 - 248th Ave Kansasville

Brighton Dale Golf Course Clubhouse

Doug Shulski

MON

10/31

8:30 AM

Kenosha Co Job Center Entrance A (north side) 8600 Sheridan Rd.

Kenosha

Kenosha Co Job Center

John Giannini

TUES

11/1

9:00 AM

Fleet Maintenance Building 1116 - 57th St.

Kenosha

Fleet Maintenance Bldg.

Public Safety Bldg Pre-Trial Facility

Eric Machak

WED 11/2 9:00 AM

Kenosha Co.

Administration Building 1010 - 56th St.

Kenosha

Courthouse Molinaro Bldg Administration Bldg Parking Ramp Madrigano Bldg

Rhonda Haidinger

THURS

11/3

1:00 PM

Kenosha Co Detention Center 4777 - 88th Ave.

Kenosha

Kenosha Co Detention Center & East Storage Bldg.

Jim Pierangeli Brian Giles

FRI 11/4 1:00 PM

Petrifying Springs Golf Course 4909 - 7th St.

Kenosha

Petrifying Springs Golf Course Clubhouse

Chris White

VENDOR REGISTRATION

Complete Bid or Proposal packages may be obtained from the State of Wisconsin’s VendorNet website https://vendornet.wi.gov/. To receive notifications of addendum and future bids, vendors must register with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this office for a hard copy of this bid.

THIRD PARTY BID SERVICES

Kenosha County is not responsible for the content of any bid package received through any 3rd party or bid service. It is the sole responsibility of the vendor to ensure the completeness of the documents received through any 3rd party source.

https://vendornet.wi.gov/ https://esupplier.wi.gov/

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QUESTIONS

*If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, they shall notify the contact person named below of such error and request a modification or clarification.*

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than Monday, November 7TH

2022 at 5:00 pm. Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on The State of Wisconsin’s VendorNet site. Bidders are responsible for checking the portal for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

Any correspondence or questions submitted must include the bid number.

Submit questions in writing via email to:

Tricia Stuart, Purchasing Specialist, e-mail: tricia.stuart@kenoshacounty.org

No other employee or representative of Kenosha County is authorized to interpret or give information as to the requirements of this bid in addition to that contained in or amended to this written bid document. Bidders are instructed not to contact any other County department or employee regarding this bid other than those listed in Section 4 during scheduled inspections.

Any unauthorized contact regarding this bid may be cause for rejection of a bid, at the sole discretion of the County.

METHOD OF BID

Bidder must submit pricing for each line item in US Dollars, complete and inclusive of all charges as designated on the enclosed Bid Offer Form. Pricing must be submitted for all category options.

Failure to provide all pricing may result in the rejection of your bid. Vendor is responsible for all delivery charges, freight, importing/exporting fees and services, tariff charges, licensing, or any other fees associated with this bid. Bids requiring an order minimum shall be disqualified.

BID SUBMISSION

Bids must be received in a sealed envelope or container no later than the time set for the receipt of bids. Delivery of a bid to any other Kenosha County department or office is not acceptable and may result in your bid arriving late in the Purchasing Division office. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing. Late bids will not be accepted.

The following information must be clearly marked on the front of the envelope/shipping package:

Name & Address of Bidder

Due Date of Bid

Bid Number & Title

The following sample mailing label is provided here for your convenience:

mailto:tricia.stuart@kenoshacounty.org

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BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information shall be provided by the bid due date and time. Include:

10.1 Signature and Authority Affidavit Form, Attachment A

10.2 References Sheet, Attachment B

10.3 Bid Offer Form(s), Attachment C

10.4 Ethics Compliance Addendum, Attachment D

10.5 Bid Bond

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide this forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper.

METHOD OF AWARD

Each category (2202A, 2202B, 2202C, 2202D) of this bid will be awarded separately on the basis of the lowest annual inspection costs from a responsive, responsible bidder who meets the requirements. In the event of a mathematical error, unit prices shall prevail. Pricing must be submitted for all category options. Failure to provide all pricing may result in the rejection of your bid. Pricing submitted for other testing, labor rates, miscellaneous is for informational purposes only. However, the County reserves the right to reject any or all bids and to select the vendor(s) considered by the County to be most advantageous. Previous service may be considered when making this award. No subcontractors are allowed for this bid.

BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

12.1 Bidder must supply references of the three (3) most recent firms to which similar services have been provided during the past two years to a comparable-sized and like

From:

To: Tricia Stuart, Purchasing Specialist Kenosha County Purchasing Division 1010 – 56th Street, 2nd Floor Kenosha, WI 53140

SEALED BID

RFB #2202 Countywide Fire Inspection Category A, B, C or D Due Date: November 17, 2022 at 3:00 PM

Sample

Mailing

Label

WISCONSIN PAGE 10 OF 34

institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

12.2 Bidder must be in the business of fire inspection services for at least the past five (5) years.

12.3 No subcontractors are allowed for this bid.

12.4 Bidder must have the appropriate licensures and/or certifications to conduct required inspections listed in this bid. It is recommended that service personnel are NICET certificated in fire safety or they must be trained in one or more of the following:

1. Factory trained and certified

2. NICET, National Institute for Certification in Engineering Technologies fire alarm certified

3. International Municipal Signal Association fire alarm certified

4. Certified by a state or local authority

5. Trained and qualified personnel employed by an organization listed by a national testing laboratory for the servicing of fire alarm systems.

6. Have current license issued by State of Wisconsin Fire Marshal during the term of this contract.

7. Assure that all vendor employee(s), servicing, performing, conducting testing on portable fire extinguishers, have a current permit issued by the State of Wisconsin Fire Marshal. Firm must submit a copy of licenses with proposal.

8. Notify the County within five (5) working days if license is suspended or revoked by the State of Wisconsin Fire Marshal during the term of the contract.

12.5 Comply with the latest of the following applicable NFPA Standards including, but not limited to;

1. NFPA 3 Standards for Commissioning of Fire Protection and Life Safety Systems

2. NFPA 10 Standards for Portable Fire Extinguishers

3. NFPA 17A for Standard for Wet Chemical Extinguishing Systems

4. NFPA 25 for Standard for the Inspection, Testing, and Maintenance of Water-Based

Fire Protection Systems

5. NFPA 72 for National Fire Alarm and Signaling Code

6. NFPA 75 Standard for the Fire Protection of Information Technology Equipment

7. NFPA 291 for Recommended Practice for Fire Flow Testing and Marking of Hydrants

8. NFPA 1915 Standard for Fire Apparatus Preventive Maintenance Program

9. State of Wisconsin licensing and regulations

10. State of Wisconsin Fire Marshal regulations

11. OSHA standards for portable fire extinguishers.

VENDOR RESPONSIBILITY

A bid may be rejected if a bidder fails to meet any one of the following qualifications:

Responsibility Questionnaire: To be considered a responsible bidder, a company or individual shall have appropriate legal authority to do business in the State of Wisconsin, a satisfactory record of integrity, appropriate financial, organizational and operational capacity and controls, and acceptable performance on previous contracts, if any.

Vendors submitting responses to this bid invitation are required to complete and submit a Vendor

Responsibility Questionnaire. The completed Vendor Responsibility Questionnaire may be emailed to the contact person listed in Section 7. NO OTHER BID FORMS MAY BE EMAILED. The completed

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questionnaire will be evaluated by the County or its consultant and responsibility determinations will be made by the County. Kenosha County reserves the right to disqualify a vendor based on previous violations of Federal, state or local law and / or any other information obtained from this questionnaire. Providing false, misleading, incomplete or inaccurate information is grounds for disqualification.

The completed questionnaire is valid for the current calendar year; however, the County may require an updated form to be submitted upon request. Per statute 66.0901(2), the contents of this form are to be held confidential by the County and are not a public record.

Vendors may be required to submit additional information upon request.

Financial and Organizational Capacity: Factors to be considered include, but are not limited to, assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise, availability in consideration of other business commitments, or existence of appropriate accounting and auditing procedures for control of property and funds.

Legal Authority: Factors to be considered include, but are not limited to, authority to do business in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law, etc.

Integrity: Factors to be considered include, but are not limited to, criminal indictments or convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations, ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior determinations of integrity-related non-responsibility.

Previous Contract Performance: Factors to be considered may include reports of less than satisfactory performance, early contract termination for cause, contract abandonment, court determinations of breach of contract, etc.

CONTRACT QUANTITIES

The quantities identified for each item on the Bid Offer Forms are estimated for bid purposes only and are based on historical data. The County does not guarantee to purchase any specific quantity.

Bids that state the County must guarantee a specific quantity or dollar amount may be disqualified.

LOCATIONS

The successful bidder shall provide professional fire inspection services, to include labor, travel time, materials, tools and equipment to meet the requirements for various County facilities. A current list of locations is shown on Attachment E. No additional charges will be allowed beyond the amounts listed on the Bid Offer Form.

Bid specifications may not be revised without an official written addendum issued by Purchasing.

A current list of locations and building chiefs is listed on Attachment E.

NEW OR DELETED ITEMS: The county reserves the right to add new locations and/or services to this contract based on changes unknown at the time of this bid. Contractor(s) prices must be

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comparable to current contract pricing for like services. Contractor shall promptly notify Purchasing of new or discontinued products.

INSPECTIONS

Inspection, testing, and maintenance shall be at frequencies in accordance with procedures meeting or exceeding those established in the latest NFPA standard for the inspection, testing, and maintenance for all types of inspections listed in this bid and its attachments and in accordance with the manufacturer’s instructions. The more stringent testing and intervals, either NFPA or the manufacturer’s, shall apply to this bid. Detailed inspection information can be found in the documents listed under Section 1 of this bid.

The inspection time frames shall be provided by the Building Chief for each building and must be adhered to. Inspections performed outside of these times frames, unless requested by the Building

Chief, will not be paid by Kenosha County.

It is the vendor’s responsibility to schedule the inspections a minimum of 24 hours in advance by contacting the building designee listed on Attachment E.

SPECIAL FACILITIES

Brookside Care Center is the Kenosha County nursing home and must adhere to the Life Safety

Code® and the State of Wisconsin Administrative Code Chapter DHS 132. Willowbook Assisted Living is also a Kenosha County facility adjacent to Brookside Care Center and must adhere to the Life

Safety Code® and the State of Wisconsin Administrative Code Chapter DHS 83. Because of health concerns of the elderly residence the bidder should note the health concerns for these facilities.

The Kenosha County Detention Center and Kenosha County Jail will require advance notice prior to service; these facilities also require background checks.

The Kenosha County Courthouse and the Kenosha County Job Center must be tested between the hours of 5:00 pm and 11:00 pm. The Building Chief may offer extended hours of availability for the convenience of the vendor but shall be at no additional charge to the County.

DOCUMENTATION/REPORTING

Successful bidder must document and provide documentation of all types of the fire inspections covered in this bid. The Building Chief for each location must sign the inspection document upon completion of the services confirming the services were performed to the satisfaction of the

County. No payments will be made until approved documents are provided. Reports must be provided in both paper and electronic formats to the site-specific contact (Building Chief) and electronic format only to the Purchasing Division at PurchasingDivision@kenoshacounty.org.

Prior to the award of a contract, the bidder must provide a sample report of each type of fire inspection that is bid.

The reports must have at a minimum the following information:

▪ The vendor shall complete a report of the inspections and tests with recommendations for each building mailto:PurchasingDivision@kenoshacounty.org

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▪ This report shall state the number of units inspected, any units that required maintenance checks beyond the standard annual schedule, any units that required testing beyond the standard annual test, and any necessary repairs or replacement parts required to maintain the unit in a proper operating condition.

▪ Report will contain all information indicated by NFPA.

KENOSHA COUNTY STAFF

• Kenosha County staff will assist with providing entry and directions to locate the systems.

• Kenosha County staff is NOT to assist with testing or any work with the inspections.

• Vendor must provide adequate staff to perform the testing and is not to rely on County staff or assume any assistance from County staff.

• The vendor shall provide all tools and equipment, ladders necessary to perform the test.

The County is not responsible to provide tools, equipment, ladders, or parts for the vendor.

HEALTH & SAFETY

The successful bidder shall observe all safety precautions throughout the performance of this contract and shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold harmless Kenosha County for any action on its part or that of the bidder’s employees that results in illness, injury or death.

MISCELLANEOUS

Travel Times

During the course of the services, Kenosha County shall not pay for travel time to and from any

County facility. The cost for travel is to be included in the pricing. Kenosha County will not pay for any travel expenses, such as, but not limited to, food, trip charges or minimums, lodging and fuel.

Fuel surcharges are not allowed for this contract.

Uniforms and Protective Clothing:

The successful bidder’s technicians working in or on Kenosha County property shall wear a properly fitted company uniform with the name of the technician and the company on the uniform. The bidder shall determine and provide additional personal protective clothing and equipment required for the safe performance of work. Protective clothing and equipment shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used.

Costs for this clothing and equipment shall be the responsibility of the bidder/contractor.

Facility Contingency:

As Kenosha County adds facilities, the County may require the awarded contractor(s) to inspect and service locations not currently listed in this bid. The bidder shall provide the services at the same cost as listed on the contractor’s bid, or current rate paid by the County, and shall remain firm for the term of the contract. In addition, the County may demolish, vacate or designate a building to cold storage during the term of the contract; the County shall not be responsible any cost resulting in the removal of the building from the bid.

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ON-SITE SERVICE

In carrying out the scope of this contract, the Contractor shall be required to perform services on

County property. Bidders must include all transportation and insurance charges. Failure to include these costs may disqualify your bid.

Kenosha County reserves the right to contract with another vendor to provide service if the awarded

Vendor is unable to provide services for any reason or make necessary resolutions within a reasonable specified timeframe.

FIRM PRICES

The awarded contractor(s) must hold the accepted costs for the entire contract period. Price increase requests upon contract renewal must be justified with supporting documentation of industry-wide increases but may not exceed two percent (2%). Price increase requests must be submitted in writing to Kenosha County Purchasing Division at least ninety (90) days before the end of the current contract period. The County will review any adjustment of costs before the beginning of a contract renewal period.

INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. Vendor name

b. Bid number / contract

c. Complete service description including, but not limited to;

1. Service location

2. Date of service

3. Detail of services performed

4. Required frequency of services performed

5. Results of services performed

6. Name and contact information of the qualified technician that performed the services

d. Remit to address

e. Prices per the contract

f. The original invoice must be sent to the ship-to address shown on the Purchase Order.

CONTRACT CANCELLATION

This Contract may be terminated under the following conditions:

The County may terminate the contract at any time at its sole discretion by delivering thirty (30) days written notice to the Contractor.

If the problem is service performance, Contractor may be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor may be given a period of

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time to ‘cure’ the performance. If the performance does not improve, Contractor will be given ten

(10) days written notice that the contract will be cancelled.

Upon termination, the County’s liability will be limited to the pro rata cost of the services performed as of the date of termination.

If at any time the Contractor’s performance threatens the health and/or safety of the County or the public, the County has the right to cancel and terminate the contract without notice.

If the Contractor fails to maintain the required licensures and/or certifications necessary to perform inspections, the County has the right to cancel and terminate the contract without notice.

If the Contractor fails to maintain and keep in force the insurance as required, the County has the right to cancel and terminate the contract without notice.

CONFIDENTIALITY

Contractor acknowledges that some of the data, documentation, and facility residents (Brookside and Willowbrook) it may become privy to in the performance of this contract is of a confidential nature. Contractor shall make all reasonable efforts to ensure that it or its employees do not disseminate such confidential information.

Contractor or its employees will not reuse, sell, or make use in any format the data researched or compiled for this contract for any venture, profitable or not, outside this contract.

Contractor agrees to observe complete confidentiality with respect to all aspects of any confidential information, proprietary data and/or trade secrets and any parts thereof, whether such contents are the County's or the manufacturer's, bidder's, or distributor's whereby Contractor or any Contractor's personnel may gain access while engaged by the County or while on County premises.

The restrictions herein shall survive the termination of this contract for any reason and shall continue in full force and effect and shall be binding upon the Contractor or its agents, employees, successors, assigns, or any party claiming an interest in this contract on behalf of or under the rights of Contractor following any termination. Contractor shall advise all Contractor's agents, employees, successors, and assigns which are engaged by the County of the restrictions, present and continuing, set forth herein. Contractor shall be liable for all damages resulting from its breach of confidentiality and defend and incur all costs, if any, for actions that arise as a result of noncompliance by Contractor, its agents, employees, successors, and assigns regarding the restrictions herein.

SPECIAL CONDITIONS OF THIS BID

INDEMNITY AND INSURANCE REQUIREMENTS:

A bid may be rejected if a bidder fails to meet any one of the following insurance requirements:

Contractor agrees to indemnify, hold harmless and defend Kenosha County, its officers, agents and employees from any and all liability including claims, demands, losses, costs, damages and expenses of every kind and description or damage to persons or property arising out of or in connection with or occurring during the course of this agreement where such liability is founded upon or occurring

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out of the acts or omissions of the Contractor, its agents or employees, regardless of whether or not it is caused in part by Kenosha County. Contractor shall notify Kenosha County immediately upon the commencement of any litigation against Contractor where there is any possibility Kenosha

County may be made a party thereto.

Contractor agrees to protect itself and Kenosha County under the indemnity agreement set forth in the above paragraph. Contractor will at all times during the terms of this Contract keep in force and effect the insurances listed below and such insurance policies must be issued by a company or companies rated A- VII or better by AM Best and authorized to do business in the State of Wisconsin with the following minimum limits of coverage;

Commercial General Liability *

Each Occurrence $1,000,000

General Aggregate $2,000,000

Products – Completed Operations Aggregate $2,000,000

Automobile Liability – Combined Single Limit * $1,000,000

Excess/Umbrella Liability – Each Occurrence and Aggregate

Limits * $1,000,000

Workers Compensation Statutory Limits

Contractor’s Environmental (Pollution) Liability

(Liability for pollution conditions due to your operations)

Each Incident $1,000,000

Aggregate $1,000,000

Employer’s Liability – Each Accident / Disease Each Employee

/ Disease Policy Limit * $500,000 Each

*Or such higher limits sufficient for these insurance policies to be scheduled under the Umbrella policy.

Property and Equipment Contractor shall purchase and maintain at its own discretion and expense, Property/Builder’s Risk/Installation Floater Insurance in an amount equal to the insurable value of the Contractor’s property, whether off site or in transit, to cover any equipment, tools, tangible personal property, and material/product to be installed. Contractor assumes all liability and risks, and agrees to waive all claims against Kenosha County, for damage to or loss of equipment, machinery, tools, supplies, material/product to be installed, and other tangible personal property

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owned or supplied by Contractor and utilized or intended to be utilized during the course of

Contractor’s Work. Any insurance carried by Contractor covering such damage or loss shall be endorsed with a waiver of subrogation in favor of Kenosha County and shall name Kenosha County as Additional Insured.

Coverage afforded shall apply as primary with Kenosha County named as an additional insured on the commercial general, and excess/umbrella liability policies. Contractor shall give 30 days advance written notice of cancellation or non-renewal during the term of this Contract. An endorsement in favor of Kenosha County waiving the Contractor’s and its insurer’s rights of subrogation shall be issued with respect to the Commercial General Liability, Comprehensive Auto Liability, and Workers’

Compensation and Employers Liability policies. Evidence of this endorsement must be noted on the certificate of insurance.

Contractor shall not discontinue or change any of the above referenced liability insurance policies in effect during any part of this contract without buying “tail end” insurance to cover potential claims that may have occurred during the term of this agreement. Completed Operations and Products liability insurance shall be maintained for a period of 2-years after completion and acceptance of the

Project by Contractor, or such longer period as may be reasonably required by Kenosha County.

The hold harmless, indemnity and insurance provisions of this contract shall survive the termination of this contract and shall remain operative until the time that all potential claims or potential civil actions by the parties or by third parties shall expire under existing law.

Upon execution of this Contract, the Contractor shall furnish Kenosha County with a certificate of insurance, showing evidence of the above requirements. Certificate must be submitted to Kenosha

County within four (4) business days after receipt of purchase order, execution of contract or other written authorization. If certificate is not submitted within four (4) business days, Kenosha County, at its sole discretion, may void the contract and award to the next low, responsive and responsible bidder.

BID BOND

Bidder shall submit with their bid a cashier’s check or bid bond in the amount of five percent (5%) of the total bid price. Check or bid bonds shall be payable to Kenosha County. This check/bond shall be forfeited to the County if the awarded bidder fails to enter into a contract for the work awarded and file approved performance & payment bonds for the full amount of the contract price within ten

(10) business days from date of issuance of an official Kenosha County Purchase Order. Such bond shall be issued from a reliable surety company having a current A.M. Best rating of A- or better, licensed or otherwise authorized to do business in the State of Wisconsin and acceptable to Kenosha

County.

ASSURANCE OF PERFORMANCE AND PAYMENT

The awarded Contractor shall supply within ten (10) business days after award of contract, a

Payment and Performance Bond in the amount of 100% of the total estimated annual contract price covering the faithful performance of this contract, in all terms and conditions thereof through the initial twelve month term thereof between the County and the Contractor and which will further

WISCONSIN PAGE 18 OF 34

indemnify and save harmless the County from all cost and damages by reason of the Contractor’s default, breach or failure to satisfactorily complete any of the following terms:

Payment to all entities, individuals, and the like furnishing labor or materials in connection with this contract: and

Successful, full and satisfactory completion, including the dates specified between the County and the Contractor, of the installation, ongoing operation and performance, consumable supplies and maintenance herein concerned. In the event of any breach on the part if the Contractor, the Surety and/or the County shall have the right to take possession, custody, and control of any work site and/or installation and to complete and operate same forthwith. In the event of control and operation of any site(s) by the County or Surety, the County shall incur no financial obligation to the

Contractor, and shall recover from the Contractor or Surety and cost of cover, i.e. additional cost, if any, incurred by the County in operating any site(s) during the breach by the Contractor.

Such bond shall be issued from a reliable surety company having a current A.M. Best rating of A- or better, licensed or otherwise authorized to do business in the State of Wisconsin and acceptable to

Kenosha County. If the Payment and Performance Bond is not submitted within ten (10) business days after award of the contract, Kenosha County, at its sole discretion, may void the contract and award to the next low, responsive and responsible bidder.

CHANGES IN THE WORK

No changes in the work may be made by the Contractor without having prior written approval of

Purchasing. The County may at any time, without invalidating the Contract and without notice to

Sureties, order changes in the work by written Change Order or Field Order. Such changes may include additions and/or deletions. No officer, employee or agent of the County is authorized to direct any extra or changed work verbally, except in an emergency endangering life or property. The

County shall not be liable to the Contractor for any increased compensation without such written order.

EQUIPMENT AND/OR MATERIALS ON SITE

The successful bidder or an authorized representative must transport all equipment and material to be used as part of this contract to each site at each visit. No equipment or materials shall be left at the job site.

BACKGROUND CHECKS

Kenosha County Jail & Kenosha County Detention Center:

Any service technicians entering restricted areas of the facility are required to be accompanied by the Building Chief at all times. There will be certain hours of the day that the Building Chief will not be available. Therefore, service appointments must be scheduled a minimum of 24 hours in advance during specific blocks of time when the Building Chief is available, and these appointments must be strictly adhered to. Technicians arriving outside of the scheduled block of time for appointments may be denied access or may have to wait until the Building Chief is available.

Brookside Care Center & Willowbrook Assisted Living:

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Excluded Providers: Prior to providing Services hereunder and at least monthly thereafter, Vendor shall review the U.S. Department of Health and Human Services Office of Inspector General internet database for the List of Excluded Individuals/Entities (currently https://oig.hhs.gov/exclusions/index.asp), Excluded Parties Listing System (currently https://www.sam.gov/SAM/pages/public/extracts/samPublicAccessData.jsf), State of Wisconsin

Office of Contract Compliance Vendor Directory (currently https://doa.wi.gov/Pages/StateEmployees/Procurement.aspx) and other appropriate sources to insure that Vendor and none of the officers, employees, or agents of Vendor (collectively, the

"Vendor Personnel") have been excluded from or sanctioned by Medicare, Medicaid or any other federal health care program and are not otherwise excluded form participation in the business and services conducted or provided by Facility or Vendor. Vendor shall notify Kenosha County in writing within three (3) days of becoming aware that it and/or any Vendor Personnel have been excluded from or sanctioned by Medicare, Medicaid or any federal health program, or that any such exclusion or sanction has been threatened or is pending. Vendor shall retain documentation of its monthly exclusion checks and shall provide such documentation to Kenosha County within three (3) days of

Kenosha County's request for such documentation.

Background Checks:

Vendor shall, at its own expense, ensure that the Vendor Personnel undergo any and all required background checks at least (2) two weeks prior to the provision of Services by any such Vendor

Personnel and at least (2) weeks prior to the presence of any such Vendor Personnel at any County location. Vendor shall conduct background checks periodically, as required by any applicable federal, state or local statute or regulation. Vendor shall notify Kenosha County in writing within three (3) days of becoming aware that any Vendor Personnel has been charged with or convicted of any crime.

https://oig.hhs.gov/exclusions/index.asp https://www.sam.gov/SAM/pages/public/extracts/samPublicAccessData.jsf https://doa.wi.gov/Pages/StateEmployees/Procurement.aspx

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ATTACHMENT A SIGNATURE AND AUTHORITY AFFIDAVIT FORM

BIDDING COMPANY NAME:

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: ________________________________________________________________________

City _____________________ State _______ Zip + 4 ______________

Number of years in Business _______

Name the person to contact for questions concerning this bid.

Name ____________________________ Title _________________________________________ Phone ( ) _____________________ Toll Free Phone ( ) ____________________ Fax ( ) _____________________ Email Address ______________________________

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the specifications relating to this Bid.

I further certify that I have carefully examined the bid documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

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ATTACHMENT B

COMPLETED PROJECT REFERENCES

Vendor: ___________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to your three (3) most recent customers similar to those requested in this solicitation document. Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: ___________________________________________________________________

Address (include Zip + 4) ______________________________________________________________

Contact Person: _____________________________________ Phone No. _____________________

E-Mail Address: _____________________________________________________________________

Product(s) and/or Service(s) Provided: _______________________________________________

Company Name: ___________________________________________________________________

Address (include Zip + 4) ______________________________________________________________

Contact Person: _____________________________________ Phone No. _____________________

E-Mail Address: _____________________________________________________________________

Product(s) and/or Service(s) Provided: _______________________________________________

Company Name: ___________________________________________________________________

Address (include Zip + 4) ______________________________________________________________

Contact Person: _____________________________________ Phone No. _____________________

E-Mail Address: _____________________________________________________________________

Product(s) and/or Service(s) Provided: _______________________________________________

Company Name: ___________________________________________________________________

Address (include Zip + 4) ______________________________________________________________

Contact Person: _____________________________________ Phone No. _____________________

E-Mail Address: _____________________________________________________________________

Product(s) Used and/or Service(s) Provided: _______________________________________________

WISCONSIN PAGE 22 OF 34

ATTACHMENT C – SEPARATE FILES

BID OFFER FORMS

*BIDDERS MAY SUBMIT OFFER FORMS FOR MULTIPLE CATEGORIES*

EACH CATEGORY WILL BE AWARDED SEPARATELY

EACH BID OFFER FORM IS A SEPARATE FILE THAT MUST BE DOWNLOADED INDIVIDUALLY

BID OFFER FORMS (must download each attachment separately):

2202A – FIRE EXTINGUISHERS & HOSES

2202A OFFER FORM

2202A2 OFFER FORM

2202B – SPRINKLERS, HYDRANTS, BACKFLOW PREVENTERS

2202B OFFER FORM

2202C – ALARM PANELS inc. ELEVATOR SHAFTS

2202C OFFER FORM

2202D – KITCHEN HOODS

2202D OFFER FORM

All required forms are included in the submittal? Yes_____ No______

Is bid bond included? Yes_____ No______

Do you have all necessary licenses to perform the services required? Yes_____ No______

Kenosha County is exempt from Federal Excise and Wisconsin Sales Taxes, 77.54(9a)(b) WI Stats.

Kenosha County’s CES number is 008-1020421892-06.

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ATTACHMENT D

ETHICS COMPLIANCE NOTICE & ADDENDUM

PUBLIC NOTICE PERTAINING TO ALL REQUESTS FOR PROPOSALS AND BIDS REGARDING KENOSHA

COUNTY POLICY ON ETHICS IN GOVERNMENT

In addition to ethical standards set forth in Wisconsin Statutes Section 19.59 for all County employees and officials [either elected or appointed] Kenosha County has adopted an Ethics Policy that is applicable to County employees in conducting county business. That policy may be reviewed at http://www.kenoshacounty.org/DocumentCenter/Home/View/578

The Ethics Policy is intended to ensure that public trust in Kenosha County government is maintained and that decisions affecting the county and its citizens are made fairly and impartially for the benefit of all citizens and not for personal gain. This policy precludes:

• the misuse or misappropriation of County property or funds for personal use or otherwise,

• use or disclosure of confidential information for personal gain or otherwise,

• elimination of conflicts of interests, receipt of gifts or favors or other considerations of value by County employees,

• the use of the employee’s public position to influence or gain unlawful benefits or to influence or gain advantages or privileges for the employee,

• and the conducting of personal business or campaigning during working hours.

This policy, furthermore, requires employees to disclose and report to the proper authorities any violation of this policy by either other employees or by any nonemployee or citizen seeking to or aiding or abetting in efforts to circumvent this policy. Any employee failing to make such disclosure or report is subject to discipline. Contracts with Kenosha County also require that any party contracting with

Kenosha County also report any violation to either the District Attorney or Corporation Counsel for

Kenosha County.

In addition, Wisconsin Statutes Sections, 946.12 involving misconduct in public office and 946.13 involving a private interest in a public contract are considered Class 1 felonies and activity considered in violation of these statutes will be reported to the Kenosha County Sheriff for investigation and the

Kenosha County District Attorney for prosecution.

In submitting a bid or proposal in response to a request for bids or proposals, a party must acknowledge both in this response as well as in any subsequent contract that:

1. The party has read this notice in its entirety, understands its content and agrees to be bound by the provisions herein, and

2. The party knows of no conflicts of interest or appearance of a conflict or appearance of an impropriety on the part of any current or former county official or employee who may have had a role on deciding which proposal or bid will be accepted, and http://www.kenoshacounty.org/DocumentCenter/Home/View/578

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3. It is acknowledged that it is a crime under sec. 946.13 wis. stats., if any public official or employee shall, in his or her private capacity, negotiate or bid for or enter into a contract in which he or she has a private pecuniary interest, direct or indirect, if at the same time he or she is authorized or required by law to participate in his orher capacity as such officer or employee in the making of that contract or to perform in regard to that contract some official function requiring the exercise of discretion on his or her part, nor shall any official or employee, in his official capacity, participate in the making of a contract in which he or she has a private pecuniary interest, direct or indirect, or performs in regard to that…