2202 Alarm Inspection Fleet Maintenance

This is a Scope of Work document from the City of San Jose for alarm inspection and fleet maintenance services. The document outlines requirements for maintaining and inspecting the city's alarm system fleet, which includes mobile units and associated equipment used by the Police Department's Alarm Unit. The scope encompasses routine preventative maintenance, emergency repairs, parts replacement, and inspection services to ensure all vehicles and alarm inspection equipment remain operational and compliant with city standards. The contract requires the vendor to perform scheduled maintenance according to manufacturer specifications, respond to emergency service calls within specified timeframes, maintain detailed maintenance records, and provide quarterly reports on fleet condition and service activities. The term of the contract is for one year with potential renewal options for up to three additional one-year periods at the city's discretion.

Pricing for the services will be structured as a time-and-materials basis with a not-to-exceed annual budget, with labor rates and parts markups subject to city approval. The city will provide a list of approved vendors and pricing schedules prior to contract execution. The incumbent vendor information and current fleet composition details are included to establish baseline service requirements. Funding for this contract will be sourced from the Police Department's operational budget. The vendor must maintain appropriate insurance coverage, comply with city procurement policies, and be available to provide services during standard business hours with on-call emergency response capabilities as needed for critical fleet issues.