22-Evaluation Criteria.pdf

This document contains evaluation criteria for RFP 2026-014 Emergency Food Services issued by the Town of Palm Beach, Florida. The Town seeks qualified catering firms to provide emergency meal services for approximately 250 employees per day across multiple shifts during hurricane or disaster response periods lasting several days to one to two weeks. The Town may also utilize awarded proposers for social events. Proposals must be submitted online through the Bonfire eProcurement platform, and proposers are bound to their submissions for 180 days from the opening date. A non-mandatory pre-proposal meeting will be held virtually via Microsoft Teams, with details provided in the solicitation's Events section. Contract award will be made to the proposer offering the best value to the Town. The contract term is one year with four one-year renewal options, for a potential total of five years. The Town reserves the right to award to one or more vendors and may allow other municipalities to utilize the contract under the same pricing terms.

The evaluation process comprises four weighted components: Experience and Ability of Personnel/Past Performance (30%), which considers staff qualifications, service level, company credentials, current contracts, experience with government entities, and understanding of Town needs; Technical Approach (30%), which evaluates menu creativity, mobilization and response time, equipment availability, and cancellation policy; Workload and Scheduling (10%), assessing the company's overall workload capacity, schedule accommodations, and equipment sufficiency; and Price (30%), which the procurement system will automatically calculate into the overall score. The solicitation utilizes FEMA terms and conditions, as the Town will seek reimbursement from FEMA for emergency response costs.