21-Scope of work (1).pdf
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- Attached to
- RFP 2026-014 Emergency Food Services
- Solicitation number
- RFP No. 2026-014
- Issued by
- Palm Beach County, Florida
About this file
This is a Scope of Work document for Request for Quote (RFQ) 2026-014 Emergency Food Services issued by the Town of Palm Beach, Florida, soliciting qualified catering firms to provide emergency meal services following hurricanes or natural disasters. The Town seeks experienced caterers to provide breakfast, lunch, and dinner for approximately 250 employees per day for several days to one to two weeks, depending on storm intensity. Meals will be staged at the Mandel Recreation Complex (340 Seaview Avenue, Palm Beach) and the Public Works Building (951 Okeechobee Road, West Palm Beach), with food prepared off-site and brought ready for service. The catering firm must provide up to 40 box meals for remote delivery, desserts with lunch and dinner, beverages, and all necessary food and paper products, as well as cleanup of the serving area. The Town will provide tables, chairs, and required permits, though no electricity is guaranteed. A non-mandatory pre-proposal meeting will be held virtually via Microsoft Teams, with attendance strongly encouraged. The contract will be awarded to one or more proposers offering best value to the Town, with an initial term of one year and four one-year renewal options for a total of five years.
Contractors must maintain a current food and beverage license and verify additional requirements with the Florida Department of Health. The Town will provide notice of anticipated storm impact two to three days before landfall when feasible. Other municipalities may utilize the contract if the selected contractor agrees to extend the same pricing and terms. The solicitation will utilize FEMA terms and conditions as the Town plans to request reimbursement from FEMA for emergency response costs. The Town reserves the right to reject any and all proposals, waive non-material irregularities, and re-advertise if deemed in its best interest. Proposals must be submitted online through Bonfire, the Town's eProcurement platform, with no withdrawal permitted for 180 days from the proposal opening date.
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Text version
The purpose of this Request for Quote (RFQ) is to solicit experienced catering firms who are interested in assis�ng the Town in providing meals for approximately 250 employees per day for several days or for one to two weeks a�er a hurricane or other disaster. The length of the services will depend on the intensity of the storm or disaster.
The Town of Palm Beach intends to provide meals -breakfast, lunch, and dinner - for Town employees working immediately a�er a hurricane or natural disaster strikes for a twelve-hour shi�. The meals would be staged at the Mandel Recrea�on Complex located at 340 Seaview Avenue, Palm Beach, Florida and at the Public Works Building located at 951 Okeechobee Rd, West Palm Beach, Florida. The Town would provide tables and chairs. No electricity is guaranteed available, and it should be assumed that electricity will not be available.
The Town will provide all permits required. Contractor should prepare the food off site and bring it in ready for service. Contractor must have food and beverage license and need to verify with DOH for any addi�onal requirements.
Other municipali�es may u�lize the contract that will be result of this solicita�on, in case contractor has the capacity and is willing to extend same pricing and term.
The catering firm selected shall be required to provide a breakfast for approximately 250, hot lunch for approximately 250, and hot dinner for approximately 250, including dessert (with lunch and Dinner) and drinks. The selected catering firm shall be responsible for providing up to 40 Box meals for remote delivery, Vendor may propose cold and hot meal op�ons for the remote meals. All food and paper products are necessary. The selected firm shall also be responsible for cleanup of serving area (within staging area as stated in the solicita�on)
A�er reviewing the quote, the Town desires to select an experienced firm(s) who can best assist the Town. One or more firms may be selected depending on their capability to respond to the category intensity of the storm. This contract must be flexible to accommodate general employees and police officers. The Town will make every effort to place the selected firm on no�ce 2-3 days before the storm landfall.
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