19-Catering Service for post Hurricane form 1.pdf

This is a Request for Proposal form from the Town of Palm Beach, Florida for emergency catering services to be provided following hurricane events or other disasters. The Town seeks qualified firms to provide meal services (breakfast, lunch, and dinner) for approximately 250 employees per day across multiple shifts for several days up to one to two weeks post-disaster. A non-mandatory pre-proposal meeting will be held virtually via Microsoft Teams, with details specified in the Events section of the solicitation. Proposals must be submitted online through Bonfire, the Town's eProcurement platform. Award will be made to the proposer offering the best value to the Town, which reserves the right to reject any and all proposals or re-advertise as needed. The contract will be awarded for an initial one-year term with four optional one-year renewal periods, for a potential total of five years. The Town may award to one or more vendors and may allow other municipalities to utilize the contract if the contractor agrees to extend the same pricing.

The solicitation utilizes FEMA terms and conditions as the Town will seek reimbursement from FEMA for disaster-related expenses. Proposers must indicate their availability to respond to hurricanes across all five categories and specify the number of hours within which they can respond post-landfall for each category. No proposer may withdraw their proposal for 180 days from the opening date. The Town may also utilize awarded proposer(s) for the Town's social events in addition to emergency response situations. Specific pricing terms, set-asides, and detailed funding sources are not detailed in this particular form, which functions as an availability and response capability attestation document.