2021-02-23.3 WG21 PWS (DRAFT).docx
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- DEPARTMENT OF DEFENSE WARRIOR GAMES 2021
- Solicitation number
- W900KK-DoDWWG2021
About this file
This sources sought notice requests information from potential contractors to support the 2021 Department of Defense Warrior Games hosted by the U.S. Army in Orlando, Florida from September 12-22, 2021. Services include event management, sports production, venue setup and dressing, transportation, and video production. Responses are due by March 5, 2021 to identify experience managing similar events, time needed to prepare, insurance estimates, and plans for securing local facilities for swimming, golf and air sports. Small businesses must describe teaming arrangements and subcontracting limitations. The notice aims to inform planning for a nonpersonal services contract with award anticipated in 2021 to manage the multi-venue event.
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WG21 PERFORMANCE WORK STATEMENT
Note: This text section block is reserved for authoring/solicitation/approval authority identification.
Placeholder Placeholder Placeholder
- 2 -
Version: 2021-02.2301-25.0 /// DRAFT /// NOT FOR RELEASE
TABLE OF CONTENTS
| 1 BACKGROUND AND GENERAL INFORMATION | 3 |
| 2 SCOPE OF WORK | 4 |
| 3 OBJECTIVES | 5 |
| 4 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES | 6 |
| 5 CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES | 12 |
| 6 SECURITY | 29 |
| 7 OPTIONS | 30 |
| 8 ATTACHMENTS LIST | 33 |
| 9 APPLICABLE PUBLICATIONS (CURRENT EDITIONS) | 34 |
| 10 TECHNICAL EXHIBITS | 35 |
| 11 ACRONYMNS | 36 |
WG21 Performance Work Statement
- 2 -
| 1 | BACKGROUND AND GENERAL INFORMATION |
| 1.1 | The Warrior Games were established in 2010 as a way to enhance the recovery and rehabilitation of our Nation’s Wounded Warriors (W2) by introducing them to the world of competitive adaptive sports. Sponsored by the U.S. Olympic Committee in Colorado Springs, Colorado, the inaugural Warrior Games hosted approximately 200 Wounded, Ill, and Injured Service Members and Veterans. Under the ownership of the U.S. Department of Defense (DOD), the Warrior Games have expanded in size and scope with hundreds of athletes from multiple countries competing in events across a large assortment of both individual and team sports. |
| 1.2 | Beginning in 2015, the individual U.S. military services (Army, Navy, Air Force, and Marine Corps) and the U.S. Special Operations Command (USSOCOM) took responsibility for hosting the Warrior Games at a location selected by their leadership. In 2015, the U.S. Marine Corps (USMC) was the first service to host the Warrior Games at Marine Corps Base Quantico, Virginia. They were followed by the U.S. Army in 2016 at the U.S. Military Academy at West Point, New York. The U.S. Navy hosted the 2017 Warrior Games in Chicago, Illinois; the U.S. Air Force in 2018 at the U.S. Air Force Academy in Colorado Springs, Colorado; and USSOCOM in 2019 in Tampa, Florida. The USMC was to host the 2020 Warrior Games in San Antonio, Texas; however, it was cancelled due to COVID-19 pandemic restrictions. |
| 1.3 | The 2021 Warrior Games will be hosted by the U.S. Army at Disney’s ESPN Wide World of Sports (WWOS) Complex and other locations throughout the Orlando, Florida community starting 12 September 2021 and ending on or about 22 September 2021. Wounded, Iill and, Injuredinjured athletes from the U.S. Army, U.S. Navy, U.S. Air Force, USMC, USSOCOM, and up to seven partner nations will compete for the gold in Archery, Cycling, Field, Golf, Indoor Rowing, Powerlifting, Precision Air Sports, Sitting Volleyball, Swimming, Track, Wheelchair Basketball and Wheelchair Rugby. Each team is limited to no more than 45 athletes total with a TBD n approximate 1:1 athlete‐to‐staff rati. |
| 1.4 | Since the introduction of the Warrior Games, there has been a significant increase in the collected DOD Uniformed Services’ adaptive sports programs participation by Wounded, Ill, and Injured athletes. The Warrior Games is a springboard for many Service Members and Veterans to continue participating in adaptive sporting programs within their communities. There has also been a growing interest within these communities to support the recreational and sports activities for the Wounded, Ill, and Injured population which has benefitted the entire community of disabled persons. |
WG21 Performance Work Statement
- 3 - Background General Information
| 2 | SCOPE OF WORK |
| 2.1 | Introduction |
| 2.1.1 | This is a non‐personal services contract to provide support for the 2021 Warrior Games, led and hosted by the U.S. Army in support of DOD and international competitors within the 2021 Warrior Games Athletic Competition. |
| 2.1.2 | The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. |
| 2.1.3 | The Warrior Games is an Americans with Disabilities Act (ADA)-compliant event. Approximately 10% of the 2021 Warrior Games athletes may require daily wheelchair access and applicable venue accessibility additions as well as specialized sport support equipment and ADA transportation. |
| 2.2 | Description of Services |
| 2.2.1 | The Contractor shall provide all non‐personal services, personnel, equipment, supplies, tools, materials, supervision, and other items and services necessary in support of the 2021 Warrior Games as defined in this Performance Work Statement (PWS) Chapter 5 except for requirements specified as: |
| 2.2.1.1 | Government furnished property, equipment, and services identified in PWS Chapter 4. |
| 2.2.1.2 | Unmet requirements external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 2.2.2 | The Contractor shall provide additional services, subject to the exercise of options (PWS Chapter 8), to include but not limited to Sports Production, Venue Dressing, Transportation, and Video Design/Production. |
| 2.2.3 | The Contractor shall design, provide, install, and operate a system of systems needed to support this contract. The officiating, recordkeeping, and conduct of sporting events shall be within the scope of this PWS and supportive of the successful execution of each sporting event. These requirements include but are not limited to production and execution of various activities to support the 2021 Warrior Games while ensuring a timely and quality presentation. |
| 2.2.4 | The Contractor is expected to manage and provide all support equipment and staff necessary to effectively conduct each athletic event. |
| 2.2.5 | The Contractor is responsible for coordinating with all 2021 Warrior Games venues/facilities to plan, manage, implement, and execute all PWS requirements to ensure safe and successful events. |
| 2.2.6 | The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS and meet associated quality standards and performance requirements. |
| 2.2.7 | Finally, the Contractor shall perform to the standards identified in this PWS. |
Note: Legacy WG19 PWS requirement. I have no understanding on how to define/explain this one.
| 2.3 | Place of Performance |
| 2.3.1 | The primary place of performance, planning, and coordination activities shall be at the various locations and venues throughout The Orlando, Florida/Orange County area of operations; these locations and venues have been identified in detail in Attachment X. |
- 4 - Scope of Work
| 3 | OBJECTIVES |
| 3.1 | Event Management |
| 3.1.1 | The Contractor shall provide event management which includes synchronized sports production and sports management throughout the entire execution of the 2021 Warrior Games. |
| 3.1.2 | The Contractor shall manage the activities required to execute all requirements in a manner that ensures the events occur on time and are supported IAW the 2021 Warrior Games master schedule published by the governmentplan/schedule/Run of Show. |
| 3.1.3 | Medal ceremonies and presentations are outcome based and therefore the scheduling of medal awards to the athletes shall be directed by the Warrior Games staff, and not production schedule driven. |
| 3.2 | Sports Management |
| 3.2.1 | The Contractor is expected to manage/provision all support equipment and support staff necessary to effectively execute the 12 adaptive sport events. |
| 3.2.2 | The Contractor shall provide personnel with appropriate experience in planning, managing, and execution of all Paralympic-style athletic event requirements IAW the 2021 Warrior Games plan/schedule/Run of Show. |
- 5 - Objectives
| 4 | GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES |
| 4.1 | Military Installation and Facilities Usage |
| 4.1.1 | No events part of the 2021 Warrior Games will be conducted on a Military Installation. |
| 4.1.2 | primary lodging for 2021 Warrior Games will be determined outside this PWS |
| 4.2 | Sports and Event Venues |
| 4.2.1 | Select sports and event venues have been identified/ and provided for use by Disney and are located on the ESPN WWOS Complex IAW defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.2.2 | The Government is responsible for providing all unmet sports and/or event venue requirements; the Contractor shall provide all 2021 Warrior Games unmet sports and/or event venue requirements defined in this PWS to support the 2021 Warrior Games. |
| 4.3 | Sports Competitions Rules and Athlete Classification Handbooks |
| 4.3.1 | Subject to pre-Warrior Games revision, the Contractor shall plan and execute its support IAW: |
| 4.3.1.1 | 2021 DOD Warrior Games Rules and Regulations Handbook; Attachment X. |
| 4.3.1.2 | 2021 DOD Warrior Games Sport Classification Handbook; Attachment X. |
| 4.4 | General Schedule and Event Dates |
| 4.4.1 | The Government will produce the 2021 Warrior Games General Schedule. The latest version of the 2021 Warrior Games General Schedule of Events including detailed descriptions of the event dates, times, locations, and conduct of each competition sporting and non‐sporting event is included as Attachment X. |
| 4.5 | Government Furnished Equipment |
| 4.5.1 | The Government will provide all specific sports training/competition primary and support equipment requirements as defined in Attachment X. |
| 4.5.2 | The Contractor shall provide all specific sports training/competition primary and support equipment requirements and materials external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.6 | Joint Operations and Support Center |
| 4.6.1 | The Government will establish and operate a Joint Operations Center (JOC) and a Joint Support Center (either combined or separate) within the ESPN WWOS Complex. |
| 4.6.2 | As the 2021 Warrior Games central hub for event management, the JOC staff will facilitate event coordination, synchronization, and communication capabilities from start to finish of the 2021 Warrior Games. |
| 4.6.3 | The JOC ensures proper safety, security, logistical requirements, medical requirements, contingency requirements, and compliance of all venue and local authority rules for the duration of the event. |
| 4.6.4 | The JOC will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games. |
| 4.6.5 | The Contractor shall provide all JOC requirements and materials external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.x | Joint Support Center |
| 4.x.x | The Government will establish and operate a Joint Support Center (JSC) within the ESPN WWOS Complex. |
| 4.6.6 | The JSC will serve as the hub for all support requirements to include but not limited to Registration/ Credentialing/Accreditation, Executive Services, Protocol (Joint Visitors Bureau), Media and Public Affairs (Joint Information Bureau), and other service support functions necessary to support Event Management of the 2021 Warrior Games. |
| 4.6.7 | The JSC will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games. |
| 4.6.8 | The Contractor shall provide all JSC requirements and materials external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.7 | Sports Operations Center |
| 4.7.1 | The Government will establish and operate a Sports Operations Center (SOC) within the ESPN WWOS Complex which may be combined with the operations and support. |
| 4.7.2 | The SOC, managed by the DOD Warrior Games Sports Director, will serve as the hub for all sports operations and support functions necessary to facilitate the collected 2021 Warrior Games training and competition Run of Show requirements. |
| 4.7.3 | The SOC will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games. |
| 4.7.4 | The Contractor shall provide all SOC requirements and materials external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.8 | Official 2021 DOD Warrior Games Website |
Note: Will Government or the Contractor source/operate the official website?
| 4.8.1 | The Government will coordinate for and provide all updates and developments regarding the website dodwarriorgames.com and all associated social media to reflect real‐time updates of events and results with regards to the 2021 Warrior Games. This includes the development implementation of a Mobile Application specific to the 2021 Warrior Games. |
| 4.8.2 | The Government will provide a point of contact for website and social media throughout planning and athletic competition of the 2021 Warrior Games. This point of contact will work directly with the Contractor to ensure overall Event Management and Sports Management requirements are met and achieved. |
| 4.9 | DOD Warrior Games Registration Portal and Credentialing Services |
| 4.9.1 | The Government will coordinate for registration and credentialing requirements with the Contractor; these services will be integrated components/functions within the Official DOD Warrior Games Website. |
| 4.9.2 | Additional information as related to these requirements is located in Chapter 5 of this PWS. |
| 4.10 | Lodging |
| 4.10.1 | The Government will provide lodging for athletes and event staff (military and federal employees). |
| 4.10.2 | The Contractor shall provide lodging for its personnel supporting the 2021 Warrior Games. |
| 4.11 | Ground Transportation Operations |
| 4.11.1 | The Government will provide Disney with ground transportation requirements between Orlando International Airport (MCO) and lodging the Shades of Green Resort for properly credentialed personnel. |
| 4.11.2 | The Government will provide Disney with ground transportation requirements between lodging site the Shades of Green Resort and ESPN WWOS Complex for properly credentialed personnel. |
| 4.11.3 | The Contractor shall provide all unmet ground transportation requirements between Orlando International Airport (MCO), Lodging sitethe Shades of Green Resort, and all off-site venues for properly credentialed personnel. |
| 4.11.4 | The Government will provide a point of contact for transportation logistics for all ground transportation requirements throughout planning and athletic competition of the 2021 Warrior Games. This point of contact will work directly with both Disney and the Contractor to ensure overall ground transportation requirements are met and achieved. |
| 4.12 | Specialty Equipment and Operators |
| 4.12.1 | The Contractor Government will provide specialty equipment with operators in support of movement requirements for Service Team sports and support equipment shipped in connex containers; download, emplacement, retrograde, and upload of equipment from commercial shipment providers as/if applicable for both Disney sites and offsite venues. |
| 4.12.2 | The Contractor will work directly with government and Disney POC’s for movement of speciality equipment throughout the games.shall provide these requirements should the Government solutions become either unavailable or incapable of their identified support functions. |
| 4.13 | Welcome Receptions |
| 4.13.1 | The Government will provide a welcome reception area for the arrival of all athletes, staff, and family members at the Orlando International Airport. |
Note: Additional language/clarification may be needed as related to the Fisher House Foundation and other non-profit organizations (NPOs) integrated into this requirement who may be providing support through proffer agreements.
| 4.13.2 | The Government will provide a welcome reception and in‐brief (location TBD) for all athletes and staff during the Practice Week prior to athletic competition commencement on 13 SEP 2021. |
| 4.x.x | The Contractor has/does not have Welcome Reception support requirements; TBD. |
| 4.14 | Team Uniforms/Sports Apparel |
| 4.14.1 | The Government will provide and distribute all uniforms for athletes and staff (US Teams Only). |
Note: Additional language/clarification may be needed as related apparel that has been donated through proffer agreements.
Note: Additional language/clarification may be needed to identify that DOD is only distributing primary team uniforms/sports apparel to the five DOD Service Teams; international teams are responsible for all of their respective team and sports apparel requirements.
| 4.14.2 | The Government will coordinate for a designated area(s)s to distribute uniforms to participants prior to the 2021 Warrior Games Opening Ceremony. |
| 4.x.x | The Contractor has/does not have Team Uniforms/Sports Apparel support requirements. |
| 4.15 | Athlete Classifications |
| 4.15.1 | The Government will be responsible for all requirements regarding athlete classification standard IAW the WG21 Sport Classification Handbook dated 01 SEP 2020. |
| 4.15.2 | The Government will coordinate for a space (location TBD) to conduct all athlete classification requirements. This location will must meet all applicable Privacy Act of 1974 and Health Insurance Portability and Accountability Act (HIPAA) requirements. |
| 4.15.3 | The Contractor shall provide all classification requirements and materials external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020 as/if applicable. |
| 4.16 | Opening and Closing Ceremonies |
| 4.16.1 | The Government will coordinate Disney to ensure all requirements for the 2021 Warrior Games Opening and Closing Ceremonies are met IAW defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020 as/if applicable. |
| 4.16.1 | The Contractor shall provide all Opening and Closing Ceremonies requirements external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.17 | Medical Services |
| 4.17.1 | The Government will provide and coordinate all medical requirements for athletes and spectators. This coordination will ensure all minimum medical measures are achieved based off venue and military presence. |
| 4.17.2 | The Government Event Medical Director (EMD) will ensure medical support is available for all 2021 Warrior Games events which include but is not limited to all training and competitions. The EMD will be knowledgeable about the type of event, local medical resources, and staffing needs; especially as it pertains to all Wounded, Ill and Injured athletes, as well as the expected medical needs of families, DVs, and staff. The EMD will coordinate with both Disney and the Contractor to ensure overall Event medical requirements are met and achieved. |
| 4.17.3 | The Government will provide all medical supplies/consumables required during training and competition periods. |
| 4.17.4 | The Government will arrange for an ambulance(s) to be on‐site during competitions based upon venue, athlete, and/or spectator requirements. |
| 4.17.5 | The Government will provide licensed Athletic Trainers on‐site for the duration of the 2021 Warrior Games. |
| 4.17.6 | The Government will provide licensed sports massage services on‐site for duration of the 2021 Warrior Games. |
| 4.17.7 | The Government will provide qualified certified/licensed prosthetic adjustment and repair services on‐site for the duration of the 2021 Warrior Games. |
| 4.17.8 | The Government will provide Sport Equipment repair and services via an experienced adaptive Sport Equipment Mechanic at each applicable venue during training week, sports games, and Demo Sport events. |
| 4.17.9 | All Government-furnished supplies, consumables, and services cited in Section 4.17 will be provided to athletes free of charge. |
| 4.17.10 | The Contractor shall provide all unmet requirements as related to Medical Operations external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020 as/if applicable. |
| 4.18 | Veterinary Services |
| 4.18.1 | The Government will coordinate for and provide all veterinary requirements for athlete service animal requirements. This coordination will ensure all minimum service animal measures are achieved based upon venue and military presence. |
| 4.18.1 | The Contractor shall provide all unmet requirements as related to Veterinary Services external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020 as/if applicable. |
| 4.19 | Food and Beverage Services |
| 4.19.1 | The Government will provide a point of contact to synchronize all for food and beverage requirements for the 2021 Warrior Games services for for all athlete and family members. lunch and dinner requirements throughout planning and athletic competition of the 2021 Warrior Games. This point of contact will work directly with Disney, the Family and Friends Lead Coordinator, and the Contractor to ensure overall food and beverage service requirements are met and achieved. |
| 4.19.2 | The Contractor shall provide all unmet food and beverage requirements for all ESPN WWOS Complex and off-site events. |
| 4.19.3 | Water and ice requirements will be fulfilled by the Government. The Contractor shall provide distribution services for all ESPN WWOS Complex and off-site events as directed by the DOD Warrior Games Sports Director. |
| 4.20 | Competition Medals |
| 4.20.1 | The Government shall design and procureprovide all medals and awards for to include the 2021 Warrior Games. “Heart of the Team” and “Ultimate Champion” Awards.” |
| 4.20.2 | The Government will provide a point of contact for medals and awards throughout planning and athletic competitionexecution of the 2021 Warrior Games. This point of contact will work directly with Disney and the Contractor to ensure overall medal accountability and ceremony presentation requirements are met and achieved. |
| 4.21 | Medal and Award Ceremony Platforms |
| 4.21.1 | The Government will ensure Disney provides ceremony details to the contractor to ensure proper coordination with transportation.is not responsible for providing any 2021 Warrior Games medal and award ceremony platform requirements. |
| 4.21.2 | Select medal and award ceremony platform requirements will be designed/constructed by Disney for use at locations on the ESPN WWOS Complex IAW defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.x.3 | Additional medal and award ceremony platform requirements outside of the ESPN WWOS Complex are external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020; neither the Government nor Disney are responsible for providing these requirements. |
| 4.x.4 | The Contractor shall provide all 2021 Warrior Games unmet medal and award ceremony requirements external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.22 | Warrior Games Exposition Event |
| 4.22.1 | The Government will provide a point of contact for the Warrior Games Exposition Event who will coordinate/work directly with both Disney and the Contractor regardingfor event management to ensure overall requirements are met and achieved. |
| 4.22.2 | The Government will coordinate with the Contractor who shall provide all unmet requirements as related to the Warrior Games Exposition Event external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020 as/if applicable. |
Note: The above two entries are more placeholders than definable requirements. Actual requirements TBD by the appropriate planners/POCs.
| 4.23 | Family Activities and Services |
| 4.23.1 | The Government and Lead Family and Friends Coordinator will collaborate with Disney for activities and services for athletes and their families. |
| 4.23.2 | The Contractor shall provide all unmet requirements as related to Family Activities and Services external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020 as/if applicable. |
| 4.24 | Volunteer Coordination and Identification |
| 4.24.1 | The Government will coordinate with Disney for the solicitation, registration, training, assignment/organization, logistics, identification, and credentialing requirements of volunteers for all requirements at ESPN WWOS. Conflicts that may arise with volunteer selection and event support will be resolved by the DOD Warrior Games Sports Director (or designated government representative) and ESPN WWOS. |
| 4.24.2 | The Contractor shall provide all unmet requirements as related to Volunteer Coordination and Identification requirements external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 4.25 | Information Technology (IT) and Communications Support Services |
| 4.25.1 | The Government will coordinate with Disney for complimentary access to public WIFI currently in place at ESPN WWOS. |
| 4.25.2 | The Contractor will coordinate with the Government to determine portable radio requirements and frequencies for radios. |
4.25.3 The Contractor shall provide all unmet requirements as related to IT Support Services as determined by the Government to include offsite venues.
| 4.26 | Strategic Communications: Public Affairs and Marketing |
| 4.26.1 | The Government will provide and generate public interest, spectator friendly entertainment, and achieve active general public interest in the 2021 Warrior Games for current and future events, provide local and national wide‐spread public awareness of the Warrior Games and adaptive sports, and develop marketing strategy to achieve local public interest, attendance and spectator participation during the competition events at all venues. |
| 4.26.2 | The Contractor has/does not have Strategic Communications requirements. |
| 4.27 | Media Activity |
| 4.27.1 | Media requirements will be worked as a separate activity outside this document and will be added to this document once confirmed. DMA is a Department of Defense organization that provides a broad range of high-quality multimedia products and services to inform, educate, and entertain audiences around the world. In accordance with their mission, DMA will provide the following services: |
| 4.x.x | DMA Defense Media Operations (DMO) |
| 4.x.x.x | Following initial coordination by the 2021 Warrior Games Public Affairs team with DOD Wounded Warrior (W2) Adaptive Athletics representatives for their respective services, DMA production teams will reach out directly to the services to produce personality profile/human interest features on one or more selected athletes and their families/caregivers. |
| 4.x.x.x | Provision of personality videos/material five to six weeks prior to start of the games (ideally XX XXX 2021). |
| 4.x.x.x | All material produced will go to the 2021 Warrior Games DVIDS page for the Warrior Games PAO to distribute to their selected outlets in accordance with the 2021 Warrior Games Communications Plan. |
| 4.x.x.x | Produced video features will be utilized for advance promotion of the 2021 Warrior Games and can be used by each service and DOD on their respective webpages and social media platforms. |
| 4.x.x.x | All video acquired and produced by contracted entities by DOD is cleared for fair use by the Department of Defense. |
| 4.x.x.x | Provide seven active-duty DMA DMO production personnel onsite during the 2021 Warrior Games competition events. |
| 4.x.x | The Contractor has/does not have DMA support requirements; TBD. |
| 4.x | Defense Visual Information Distribution Service (DVIDS) |
| 4.x.x | DVIDS is a state‐of‐the‐art, 24/7 operation providing a timely, accurate and reliable connection between the media around the world and the military serving worldwide. Through a distribution hub located in Atlanta, GA, DVIDS makes real‐time broadcast‐quality video, still images, and print products as well as immediate interview opportunities with service members and subject matter experts. IAW their mission, DVIDS will provide the following services: |
| 4.x.x.x | Use DVIDS to acquire uplink and production capability |
| 4.x.x.x.x | Switched feed from primary locations; three to four cameras |
| 4.x.x.x.x | DVIDS truck at locations TBD |
| 4.x.x.x.x | VTec internet switched feed using flyaway kit at locations TBD |
| 4.x.x.x | Distribution |
| 4.x.x.x.x | To Warrior Games website via DVIDS: HYPERLINK "https://dodwarriorgames.com/" https://dodwarriorgames.com/ |
| 4.x.x.x.x | To Defense TV: HYPERLINK "https://defensetv.com/" \l "/video:630148/search" https://defensetv.com/#/video:630148/search |
| 4.x.x.x.x | To Defense TV App: As/if applicable |
| 4.x.x.x.x | To DGov via DVIDS: HYPERLINK "https://www.defense.gov/" https://www.defense.gov/ |
| 4.x.x.x.x | To DOD social: HYPERLINK "https://twitter.com/DeptofDefense" https://twitter.com/DeptofDefense |
| 4.x.x.x.x | To DVIDS feature page for marketing internally and externally: As/if applicable |
| 4.x.x.x.x | Uplink for commercial downlink: As/if applicable |
| 4.x.x.x.x | Feed venue video to the 2021 Warrior Games Operations Center; use Defense TV channels over WIFI as delivery method |
| 4.x.x.x.x | Local AV Event video feeds will use Defense TV over the top box apps over dedicated WIFI as delivery method |
| 4.x.x.x | Hometown News |
| 4.x.x.x.x | DVIDS provide on‐site hometown news interviews with local outlets Media Repository: HYPERLINK "https://www.dvidshub.net/unit/DMA‐HN" https://www.dvidshub.net/unit/DMA‐HN |
| 4.x.x.x | Media Repository |
| 4.x.x.x.x | DVIDS feature page serves as the primary landing page for all media associated with 2021 Warrior Games |
| 4.x.x.x | DVIDS Resources |
| 4.x.x.x.x | Satellite truck with four camera capability |
| 4.x.x.x.x | Production kit and thirteen (13) personnel on‐site |
| 4.x.x.x.x | Three DVIDS personnel on‐site |
| 4.x.x.x.x | 11 MZ uplink to H1 bird |
| 4.x.x.x.x | IP video delivery from locations TBD |
| 4.x.x | The Contractor has/does not have DVIDS support requirements; TBD. |
| 4.28 | Security and Military Force Protection |
| 4.28.1 | The Government will provide and coordinate with all local law enforcement. This coordination will ensure all minimum-security measures are achieved based off venue and military presence. |
| 4.28.2 | The Contractor will fulfill physical security and force protection requirements, with oversight from the Government, to support the 2021 Warrior Games IAW facility, local, state, and federal guidelines for off-site venues. |
Note: Additional language/clarification is needed as related to what Disney’s Security Division will provide as well as possible Contractor responsibilities for the off-site sport venue locations.
Note: 2021 Warrior Games Security and Military Force Protection requirements can remain in this PWS Chapter; however, Security Practices, Policies and Protocols will be located in PWS Chapter 8: Security.
| 4.29 | COVID-19 Special Considerations |
| 4.29.1 | The Contractor shall comply with all Government (Medical Command) and venue COVID-19/social distancing practices, policies, and protocols. |
| 4.29.2 | The Contractor shall include COVID-19 mitigation strategies in its proposal as related to all offsite venues for sports competitions, transportation, lodging, and meals; PWS Attachments X-X. |
- 11 - Government Furnished Property, Equipment, and Services
| 5 | CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES |
| 5.1 | General Requirements |
| 5.1.1 | The Contractor shall provide a single point of contact responsible for the coordination of any Government furnished property, equipment, and services identified in Chapter 4 of this PWS. |
| 5.1.2 | The Contractor shall furnish all materials, supplies, equipment, facilities, and services required to perform work under this task order that are not listed under Chapter 4 of this PWS. |
| 5.1.3 | The Contractor shall account for all Government property (including Attachment X) and shall maintain accountability for all Government property IAW FAR 52.245‐1. |
Note: Regulation validation needed.
| 5.2 | Sport and Event Venues |
| 5.2.1 | The Contractor shall provide all 2021 Warrior Games unmet off-site sports and/or event venue requirements; these locations include but are not limited to: |
| 5.2.1.1 | Sport Competition Venue for Golf |
| 5.2.1.2 | Sport Competition Venue for Precision Air Sports |
| 5.2.1.3 | Sport Competition Venue for Swimming |
| 5.2.2 | The Contractor shall utilize the Venue Load‐In and Load‐Out Schedule (Attachment X) as a reference for logistics, operations, and support concerning venue accessibility and meet the practice and competition schedules developed by the Government. Any additional time or requirements that would alter the venue use agreement(s) or incur an additional cost must be coordinated with the Government. |
| 5.3 | Event Planning |
| 5.3.1 | Production and Execution |
| 5.3.1.1 | The Contractor shall provide a draft written Event and Sports Management Plan NLT 15 business days after Contract Award which describes in detail how the Contractor will execute their responsibilities in support of the 2021 Warrior Games following the below guidelines. |
| 5.3.2 | Project Plan |
| 5.3.2.1 | The Contractor shall develop a comprehensive plan including a checklist for equipment, support, personnel responsibilities (who’s doing what at each venue) and a schedule for event set‐up, execution, and retrograde. |
| 5.3.2.2 | The Contractor’s plan shall include an explanation of how the Contractor has determined they shall ensure proper coordination between all personnel involved with the ADA‐compliant, safe, and successful execution of the 2021 Warrior Games. |
| 5.3.2.3 | The Contractor shall coordinate their actions with the appropriate Government staff, 2021 Warrior Games POCs, and representatives for each venue prior to the installation of any equipment, tools, production materials, signage, or any other materials related to the 2021 Warrior Games. |
| 5.3.2.4 | The Contractor’s plan shall include a description of the roles and responsibilities of the Contractor’s key personnel and management team. |
| 5.3.2.5 | The Contractor shall provide a list of the essential tools and equipment that shall be provided by the Government, and the date of required provisioning up through 100% readiness for event execution. |
| 5.3.2.6 | The Contractor’s plan shall include a design for providing power to the event activities (indoor and outdoor as applicable). This includes power for Contractor provided requirements. Priority shall be to tap into existing power where available. When power is not available, the Contractor shall design, install, maintain (provide fuel and refuel as/if applicable), and take‐down a safe and Government-approved portable power generation solution. |
| 5.3.3 | Sport and Event Venue Specific Plans |
| 5.3.3.1 | All venues associated with the 2021 Warrior Games will have design and layout requirements; the manner/mechanism used to create these layouts is determined by of each location’s individual or collected requirements. Design and layout plans may be created in PowerPoint, drafted on graph paper, and/or rendered in AutoCAD/3D modeled as/if applicable. |
| 5.3.3.2 | Sport and event venue specific plans may/will include but are not limited to the following: |
| 5.3.3.2.1 | Venue dimensions |
| 5.3.3.2.2 | Entry and exit points |
| 5.3.3.2.3 | Ingress, ground transportation, and egress routes |
| 5.3.3.2.4 | Opening/Closing/Medal and Award Ceremony locations |
| 5.3.3.2.5 | Athlete/competition event check-in points |
| 5.3.3.2.6 | Team zones |
| 5.3.3.2.7 | Team storage areas (as/if applicable) |
| 5.3.3.2.8 | Team and competition staging areas |
| 5.3.3.2.9 | Detailed Competition and Training Areas |
| 5.3.3.2.10 | Food and beverage services / dining areas |
| 5.3.3.2.11 | Trash and recycling collection points |
| 5.3.3.2.12 | Emergency, medical, routine triage, and support service areas |
| 5.3.3.2.13 | Athlete decompression areas |
| 5.3.3.2.14 | Veterinary services |
| 5.3.3.2.15 | Pet relief areas |
| 5.3.3.2.16 | Spectator seating/bleachers |
| 5.3.3.2.17 | All associated tables and chairs requirements |
| 5.3.3.3 | The Contractor shall coordinate with the Government and Disney on sport and event plans for locations on the ESPN WWOS Complex. These locations include but are not limited to the following: |
| 5.x.x.x.x | Placeholder for Sports Venue Unmet Requirements; TBD |
| 5.x.x.x.x | Placeholder for Opening Ceremony Unmet Requirements; TBD |
| 5.x.x.x.x | Placeholder for Warrior Exposition Event Unmet Requirements; TBD |
| 5.x.x.x.x | Placeholder for Closing Ceremony Unmet Requirements; TBD |
| 5.3.3.4 | The Contractor shall coordinate with the Government only on all sport and event plans for locations outside of the ESPN WWOS Complex. |
| 5.3.3.4.1 | LodgingShades of Green Veteran Village: Requirements TBD |
| 5.3.3.4.2 | Shades of Green Golf Course: Requirements TBD |
| 5.3.3.4.3 | Precision Air Sports Venue (Location TBD): Requirements TBD |
| 5.3.3.4.4 | Swimming Venue (TBD): Requirements TBD |
| 5.3.3.4.5 | Additional Off-Site Venues (TBD): Requirements TBD |
| 5.3.4 | Sport and Event Venue Specific Requirements |
| 5.3.4.1 | Archery: ESPN WWOS Complex – Advent Health Area NE Pavilion |
| 5.2.4.1.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.2 | Cycling: ESPN WWOS Complex – Slam Dunk/Adjacent Parking Lots and Roads |
| 5.3.4.2.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.3 | Field: ESPN WWOS Complex – Track & Field Area |
| 5.3.4.3.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.4 | Golf: TBD – Golf Course |
| 5.3.4.4.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.5 | Indoor Rowing: ESPN WWOS Complex – Advent Health Area NW Pavilion |
| 5.3.4.5.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.6 | Powerlifting: ESPN WWOS Complex – Advent Health Area NW Pavilion |
| 5.3.4.6.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.7 | Precision Air Sports: Location TBD |
| 5.3.4.7.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.8 | Sitting Volleyball: ESPN WWOS Complex – Visa Athletic Center for Training; HP Field House for Medal Events |
| 5.3.4.8.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.9 | Swimming: Location Option 1 - Rosen YMCA Aquatics Center; Location Option 2 - National Training Center Aquatics Center. |
| 5.3.4.9.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.10 | Track: ESPN WWOS Complex – Track & Field Area |
| 5.3.4.10.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.11 | Wheelchair Basketball: ESPN WWOS Complex – Visa Athletic Center for Training; HP Field House for Medal Events |
| 5.3.4.11.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.4.12 | Wheelchair Rugby: ESPN WWOS Complex – Visa Athletic Center for Training; HP Field House for Medal Events |
| 5.3.4.12.1 | Contractor will provide requirements IAW Appendix X.Requirements; TBD |
| 5.3.5 | Venue-Specific Provisions and Services |
| 5.3.5.1 | The Contractor shall coordinate with both the Government and Disney on all unmet venue-specific provisions, equipment, and services requirements for the ESPN WWOS Complex. |
| 5.3.5.2 | The Contractor shall coordinate with the Government only on all unmet venue-specific provisions, equipment, and services requirements for all off-site locations. |
| 5.3.5.3 | The following provisions and services found in this section will be determined by all unmet requirements external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 5.3.5.4 | Athlete Seating |
| 5.3.5.4.1 | The Contractor shall ensure enough athlete seats within each offsite venue to accommodate athlete participation. |
| 5.3.5.4.2 | If enough seats are not available through in-house/on-hand seating solutions provided by venue use agreements, the Contractor shall provide additional seating for use at all offsite venues as/if applicable. |
| 5.3.5.5 | Spectator Seating |
| 5.3.5.5.1 | The Contractor shall determine spectator venue seating requirements facilitating an effective viewing experience of sports competitions at each offsite venue. |
| 5.3.5.6 | Tables & Chairs (Collected Requirements) |
| 5.3.5.6.1 | The Contractor shall coordinate with both the Government and Disney to determine the collected requirements for additional tables and chairs requirements for all off-site locations as related to the 2021 Warrior Games. |
| 5.3.5.7 | Sports Commentary |
| 5.3.5.7.1 | The Contractor shall provide any support personnel required to install, maintain, and operate a system capable of providing sports-specific commentary during sporting events. |
| 5.3.5.8 | Audio/Video Services |
| 5.3.5.8.1 | The Contractor shall provide all or additional audio/video equipment services which include but are not limited to projection Screens and/or scoreboards, microphones, speakers, and/or other amplification solutions |
| 5.3.5.8.2 | All provisions under this section facilitate sports-specific scores and results, live commentary, public announcements, and/or music within the athletic venues without disrupting or interfering on‐going competition in the same venue. |
| 5.3.5.9 | Medal and Award Presentation Areas |
| 5.3.5.9.1 | The Contractor shall provide (or augment) all unmet medal and award presentation areas requirements as determined by space availability/safe operating capacity of each venue. |
| 5.3.5.9.2 | The following planned locations for medal ceremonies are as follows: |
· Archery: Advent Health Arena at ESPN WWOS
· Cycling: Advent Health Arena ESPN WWOS
· Field: Advent Health Arena ESPN WWOS
· Golf: Shades of Green Golf CourseLocation TBD
· Indoor Rowing: Advent Health Arena ESPN WWOS
· Powerlifting: Advent Health Arena ESPN WWOS
· Precision Air Sports: Field of Play/Location TBD
· Sitting Volleyball: HP Field House at ESPN WWOS
· Swimming: Field of Play/Location TBD
· Track: Advent Health Arena ESPN WWOS
· Wheelchair Basketball: HP Field House at ESPN WWOS
· Wheelchair Rugby: HP Field House at ESPN WWOS
| 5.3.5.10 | ADA-compliant portable toilets |
| 5.3.5.10.1 | The Contractor shall provide ADA-compliant portable toilets at all off-site venues for utilities to augment or fulfill athlete and spectator requirements. |
| 5.3.5.10.2 | Provisioning of portable toilets includes periodic servicing, including but not limited to cleaning, waste removal as required, and restocking of all consumables and materials as required to provide safe, hygienic, and effective toilet services. |
| 5.3.5.11 | Cleaning and Sterilization Services (COVID Provision) |
| 5.3.5.11.1 | The Contractor shall in coordination with Medical Command provide elevated cleaning and sterilization services in response/requirements to pandemic operating conditions to augment or fulfill athlete and spectator requirements. This provision may not be applicable at a later date TBD. |
| 5.3.5.12 | Service Animal Relief Areas |
| 5.3.5.12.1 | The Contractor shall provide any service animal relief areas for all venue locations that do not have established solutions in place. |
| 5.3.5.12.1 | Provisioning of service animal relief areas includes but is not limited to periodic cleaning, waste removal as required, and restocking of all consumables and materials as required to provide safe, hygienic, and effective services. |
| 5.3.5.13 | Additional Provisioning Considerations |
| 5.3.5.13.1 | Planning information addressing all additional/augmented requirements may include but is not limited to the collected venue use agreements enclosed in the attachments of this PWS. |
| 5.3.5.13.2 | If any/all provision requirements found in this section are not available through in-house/on-hand solutions provided by the respective venue use agreements, the Contractor shall provide any/all for use at all venues as/if applicable. |
| 5.3.5.13.3 | Provision of additional seating shall meet all required inspection and safety standards while supporting effective viewing by spectators without disrupting athletic competitions. |
| 5.3.5.13.4 | Handicapped-accessible seating shall meet State and Federal accessibility standards. |
| 5.3.5.13.5 | If the Contractor leaves any additional seating on site after the time required for venue or sport competition completion, the Government shall not be responsible for any resulting cost or liability. |
| 5.3.6 | The Contractor shall participate in the following events leading up to the execution of the 2021 Warrior Games: |
| 5.x.x.x | Industry Day |
| 5.x.x.x.x | Placeholder. |
J3 Note: Expectations management discussion topic on when this would take place in relationship to contract development and award timeline. There simply is limited-to-no time available to conduct this critical event.
| 5.3.6.1 | Pre‐Event Site Visits |
| 5.3.6.1.1 | The Contractor shall conduct pre‐event site visits to inspect the proposed facilities, equipment, staff support, security capabilities, safety measures, A/V and power equipment and capabilities to confirm ADA compliance and identify manpower, equipment, A/V, and power needs to ensure successful pre‐games set‐up, coordination, and execution of the production and sport requirements for the 2021 Warrior Games. |
J3 Note: Expectations management discussion topic on when this would take place in relationship to contract development and award timeline. Potentially ever other event that follows up to the Mid-Planning Conference, depending on contract vehicle(s) and official award date, would either be truncated or removed from PWS requirements.
| 5.3.6.2 | Kickoff Meeting |
| 5.3.6.2.1 | The Contractor shall attend a post‐award kickoff meeting within ten business days of Contract Award. The meeting venue may be video teleconference format. |
| 5.3.6.2.2 | The purpose of the Kickoff Meeting is to review the contract requirements collaboratively and address questions for clarification as/if required. |
| 5.3.6.2.3 | The Contractor shall develop meeting agenda, slides, and minutes IAW Contract Data Requirement Lists (CDRLs) A002, A003 and A004. |
J3 Note: I do not have historical versions of these documents.
| 5.3.6.3 | Preliminary Delivery Review |
| 5.3.6.3.1 | The Contractor shall attend (in person) a Preliminary Delivery Review with the Government after the Kickoff Meeting and prior to the Initial Planning Conference. |
| 5.3.6.3.2 | The purpose is to provide a detailed plan covering the requirements of this PWS to address the overall Event Management Plan and include visits to all venues to discuss/refine the Sports Management Plan with the core 2021 Warrior Games Planning Team and DOD Warrior Games Sports Director. |
| 5.3.6.4 | Initial, Mid, and Final Planning Conferences |
| 5.3.6.4.1 | The Contractor shall attend an Initial Planning Conference from 12-14 JAN 2021, a Mid Planning Conference from 06-08 APR 2021 (T), and a Final Planning Conference in 13-15 JUL 2021 (T) in In Orlando, Florida. |
J3 Note: The IPC is no longer relevant for this PWS; however, the language has been retained in this draft to reinforce the high priority associated with the event-level contract vehicle requirement.
| 5.3.6.4.2 | The purpose of the Government hosted planning conferences is to inform the U.S. and International Services regarding the planning efforts of 2021 Warrior Games. |
| 5.3.6.4.3 | These conferences shall address the specific details associated with all plans addressed in this PWS and facilitate collaborative information exchange between the Government, Disney and Contractor teams. |
| 5.3.6.4.4 | The Contractor shall develop meeting agenda, slides, and minutes. Meeting minutes shall include action item capture and tracking to ensure all issues are tracked to full resolution prior to completion of the Final Planning Conference IAW Contract Data Requirement Lists (CDRLs) A002, A003 and A004. |
J3 Note: I do not have historical versions of these documents.
| 5.3.6.5 | Planning Meetings |
| 5.3.6.5.1 | The Contractor shall participate in scheduled telephone and video conferences with the Government (2021 Warrior Games Staff) and Disney staff and other organizations involved in the planning and execution of the event. Reoccurring agenda items will be Action Item tracking, status, and closure. |
| 5.3.7 | Event Delay Contingency |
| 5.3.7.1 | The Contractor shall develop, in collaboration with the Government and Disney, a comprehensive contingency Event Management plan. |
| 5.3.7.2 | Event delays are planned for and annotated in the 2021 Warrior Games Sport Master Schedule (Attachment X). |
| 5.3.7.3 | Sport Venue Managers, sport timing/scoring companies, and sport officials/referees whose responsibilityies include sports in which inclement weather and/or other factors may force contingency competition delays or additional competition days shall be contracted through this timeframe. |
| 5.3.7.4 | Sport Venue Managers, sport timing/scoring companies, and sport officials/referees shall remain contracted through assigned sport competition execution, including competition delays and, if necessary, for contingency inclement weather makeup days. |
| 5.4 | Contracted Personnel |
| 5.4.1 | Contracted Personnel Requirements Overview |
| 5.4.1.1 | The Contractor shall provide all unmet personnel requirements outside of the ESPN WWOS Complex and any requirements on the complex external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 11 MAY 2020. |
| 5.4.1.2 | All contracted personnel selected for these requirements have been deemed mission essential by either the DOD Warrior Games Sports Director or other entities within the Government/2021 Warrior Games Staff; there collected roles and responsibilities identified within their respective Statements of Work (SOW) include but are not limited to Sports Operations and Run of Show, event management, and athlete classification requirements. |
| 5.4.2 | Sport Venue Managers |
| 5.4.2.1 | Sport Venue Managers shall be identified NLT 02 JUN 2021. |
| 5.4.2.2 | The Sports Venue Manager shall assist the DOD Warrior Games Sports Director or designated representative by the government with planning, coordination, execution of their assigned sports event, and resolve sport protests as related to athlete classification, pre‐games training, and the Warrior Games competitions. |
| 5.4.2.3 | The Sports Venue Manager shall assist the DOD Warrior Games Sports Director or designated representative by the government with ensuring athletes, officials, and timing/scoring solutions are adhering to the official 2021 Warrior Games official rules and classifications. |
| 5.4.2.4 | Sports Venue Managers must have expert knowledge of the 2021 Warrior Games official rules, regulations and classifications of their respective adaptive sport gained from extensive relevant experiences/past performances supporting historical Warrior Games and/or U.S. Paralympic or other high-performance sporting events. |
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