19_C-5 Transmittal Letter.pdf

RFP FA8525-22-R-0003

ATTACHMENT 19

Transmittal Letter

7 April 2022

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

CONTROLLED UNCLASSIFIED INFORMATION

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S OR CRITICAL

SUBCONTRACTOR’S POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), Warner Robins Air

Logistics Complex, Request for Proposal (RFP FA8525-22-R-0003), for the procurement of the C-5 Supplemental Depot Capability Program. This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Present/Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors, and/or joint venture members’ Points of Contact (POCs). The responsibility to send out and track the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [Offeror to fill-in closing date]. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically or by mail. If sending electronically, the following applies:

A. Exchanges of Source Selection information between Government and offerors will be controlled by the Procuring Contracting Officer (PCO). Email may be used to transmit such information only if the email can be sent encrypted, and must include "Source Selection Information - See FAR 2.101 and 3. 104" in the subject line of the email.

Otherwise, Source Selection information will be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Government Buyer/PCO indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or DoD SAFE at https://safe.apps.mil/. When submitting source selection information via email, file compression utilities, to include but not limited to zip files, will not be accepted. If an offeror's computer system cannot support encryption technology, the offeror shall send the PCO correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication.

If mailing, mail directly to:

AFLCMC/WLSK

ATTN: Erica Martin, Aliscia Pitts and Kristen Mason 235 Byron Street, Suite 19A, Robins AFB, GA, 31098-1670

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to WR-ALC. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and cannot be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

1 ATCH

Present/Past Performance Questionnaire [Client Authorization Letter(s), if applicable] https://safe.apps.mil/