17_C-5 Client Authorization Letter.pdf

RFP FA8525-22-R-0003

ATTACHMENT 17, 7 April 2022

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

CONTROLLED UNCLASSIFIED

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, Request for Proposal (RFP) FA8525-22-R-0003 for the procurement of the C-5 Supplemental Depot Capability Program.

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the C-5 Supplemental Depot Capability Program be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically or by mail. If sending electronically, the following applies:

A. Exchanges of Source Selection information between Government and offerors will be controlled by the Procuring Contracting Officer (PCO). Email may be used to transmit such information only if the email can be sent encrypted, and must include "Source Selection Information - See FAR

2.101 and 3. 104" in the subject line of the email. Otherwise, Source Selection information will be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Government Buyer/PCO indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or DoD SAFE at https://safe.apps.mil/. When submitting source selection information via email, file compression utilities, to include but not limited to zip files, will not be accepted. If an offeror's computer system cannot support encryption technology, the offeror shall send the PCO correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving https://safe.apps.mil/ unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication.

AFLCMC/WLSK

ATTN: Erica Martin, Aliscia Pitts and Kristen Mason 235 Byron Street, Suite 19A, Robins AFB, GA, 31098-1670

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

Mail directly to:

AFLCMC/WLSK

ATTN: Erica Martin, Aliscia Pitts and Kristen Mason 235 Byron Street, Suite 19A, Robins AFB, GA, 31098-1670 Reference RFP: FA8525-22-R-0003

We have identified Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to:

[NAME, PHONE NUMBER, and FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]