06_C-5 SDC CDRL A001 thru A034.pdf

CONTRACT DATA REQUIREMENTS LIST

GENERAL NOTES

FOR THE

C-5M Supplemental Depot Capability

Company Awarded to

EXHIBITS A thru D

CONTRACT NUMBER:

FD2060-21-33081

DATED: 29 March 2022

Prepared by:

Air Force Life Cycle Management Center (AFLCMC) C-5M Super Galaxy Division (WLS)

RAFB, GA 31098

CONTRACT DATA REQUIREMENTS LIST (CDRL) MODIFICATION MATRIX

This matrix identifies the Contract Data Requirements List (CDRL) changes as implemented by contract modification.

CHANGE

AUTHORITY

(ECP No., Mod

No., etc.)

CDRL

REV NO. DATE CDRL/PAGES REVISED

Contract Award Basic xx-xx-xx All. Chart to be completed at time of contract award.

TABLE OF CONTENTS

Table of Contents

Prepared by:

CONTRACT DATA REQUIREMENTS LIST (CDRL) MODIFICATION MATRIX

TABLE OF CONTENTS

1 Scope

2 Applicable Documents

3 Reference Documents

4 Data Deliveries

4.2 Delivery Dates and Times

4.7 DD Form 250, Material Inspection and Receiving Report Requirements

5 Electronic Data Transmission

5.2 Alternative Delivery Formats

5.3 Editable Format Requirements

6 Method of Transmittal

6.1 Required Format (General)

7 Common Abbreviations

8.2 Changes to Contract Price (Limits & Conditions)

9 Marking Technical Documentation

9.1 Distribution Marking System:

Distribution Statement A:

Distribution Statement B:

Distribution Statement C:

Distribution Statement D:

9.5 Export-Controlled Warning Statement

9.7 Restrictions for Distribution Statement A

10 Mailing Lists

1 Scope The Contract Data Requirements List (CDRL) establishes the data to be delivered by the Contractor to include the submittal, approval, and distribution requirements of all of the data items contained within. The data requirements are listed on the enclosed copies of the Department of Defense (DD) Forms 1423, Contract Data Requirements List. The Contractor is legally obligated to meet these requirements because the CDRL is a contractual document and, as such, is, therefore, binding in and of itself.

2 Applicable Documents The associated data item descriptions (DID) are identified in block 4 of the enclosed copies of each DD Form 1423. All DIDs are available to the Contractor at the following website:

http://quicksearch.dla.mil/.

3 Reference Documents

• DoD 5220.22-M, National Industrial Security Program Operating Manual, 28 February

• Department of Defense Directive (DoDD) 5010.12-L, Procedures for the Acquisition and Management of Technical Data, 01 April 2001

• DoDD 5230.09, Clearance of DoD Information for Public Release, 22 August 2015

• DoDI 5230.24, Distribution Statements on Technical Documents, 23 August 2012

• DoDD 5230.25, Withholding of Unclassified Technical Data From Public Disclosure, 18 August 1995

• DoDD 5400.07-R, DoD Freedom of Information Act, 4 September 1998

4 Data Deliveries

4.1 English Language

The Contractor shall prepare all CDRLs using the English language per FAR 52.214-34 -- Submission of Offers in the English Language.

4.2 Delivery Dates and Times

The Contractor shall submit CDRL deliverables IAW with blocks 10, 11, 12, 13 & 14 of each CDRL as a minimum. In addition, the Contractor shall submit out-of-cycle updates whenever an update is required due to the program activities.

Unless otherwise specified in block 16 of the CDRL, all references to “days” will refer to workdays. The data must be delivered by 1400 (2:00 pm) Central Standard Time on the due date in order to be counted as on-time. In the event a CDRL delivery date falls on a Saturday or Sunday, the delivery must be made by the Friday before the weekend to be counted as an on-time delivery.

In the event a CDRL delivery date falls on a holiday, the delivery must be made by COB on the last work day before the holiday to be counted as an on-time delivery.

4.3 Tailored Data Items

Tailoring instructions are as described in block 16 of each affected CDRL. If the data preparation instructions contained in block 16 of the CDRL are different than the instructions contained in Block 10 or the requirement section of the DID, the instructions in the CDRL shall take precedence.

4.4 Approval of Data

An "A" designator in block 8 of the CDRL indicates the Government will formally reply to each data submittal with either: (1) an approval, (2) approval with comments, (3) rejection, or (4) disapproval. The Government will respond to all data deliveries requiring an approval by issuing a Contracting Officer (CO) letter to the Contractor. AFLCMC/WLS will respond within 45 calendar days, unless otherwise specified in block 16. If the Government cannot respond within the 45 days, the Contractor will be notified and a new suspense date will be mutually established.

If the program office fails to provide a written response or a written request for an extension from the CO to a data delivery within 45 days of receipt, the data will be considered approved.

The Government will approve a data delivery with comments if there is a reasonable expectation the document can be corrected to meet the requirements. The Government will reject a data delivery if it is determined to be incomplete or inadequate to the point where a comprehensive review cannot occur. The Government will disapprove a data delivery if, after a comprehensive review, it is determined the document is not acceptable as prepared.

This 45-day response time does not apply to Engineering Change Proposals (ECP), or Contract Change Proposals (CCP), or Requests for Variance (RFV). Any ECP, CCP, or RFV will be reviewed and briefed to the Government Configuration Control Board (CCB) for disposition.

After the CCB, notice will be sent apprising the Contractor of the action taken, followed by a contract modification to implement the change.

For those CDRLs with an "N/A" in block 8, Government approval of the content is not required;

however, compliance with data item format and content requirements as specified in either block 10 or the Requirements paragraph of the DID (and as tailored in block 16 of the CDRL) is mandatory. If there is an “N/A” in block 8, the Government will not provide a formal response back to the Contractor; however, the Government retains the right to reject or disapprove any data submittal not in compliance with requirements of the contract, the DID, or the CDRL.

For those CDRLS with a “BLK16” in block 8, the Government will provide an approval on the first submittal for content, format and methodology of determining the data. The Government will not provide approvals on subsequent submittals unless the Contractor changes either the content, format or methodology.

4.5 Resubmittal of Data

If resubmittal of a CDRL is required, it shall be resubmitted within 30 calendar days after the date the CO letter is sent, unless otherwise specified in the CO letter. Should the Contractor disagree with the proposed resubmittal requirements, it shall submit its comments in writing to the CO within 15 calendar days of notification.

When resubmission of data is directed, complete documents shall be submitted unless otherwise specified in the CO letter. Each page of a resubmittal shall have changes indicated by a vertical line down the outer right margin to designate any areas of the document (including figures and tables) that have been revised. The document revision number shall be indicated both on the title page of the data delivery and in the header of each page of the data delivery.

The Contractor shall insert a “revision” page in each data delivery resubmitted. The revision page shall provide a history of changes made to the document. The page shall include the following, as a minimum:

a. The reason for the revision. i.e., proposal number, modification number,

b. A brief description of the changes made,

c. Revision identification letter or number and revision date.

4.6 Final Submittal of Data

For the final delivery against each CDRL in the contract/delivery order, the Contractor shall clearly state in its Letter of Transmittal (LT) that the last submittal is being made and that all contractual requirements concerning that data item have been fulfilled. The proper format and required information for the Contractor’s LTs is covered in section 6 below.

4.7 DD Form 250, Material Inspection and Receiving Report Requirements Block 7 of the CDRL directs the method of submittal, an individual DD Form 250 is required only if indicated in block 7. All other submittals shall be via an LT.

4.8 Classified Data

In the event a data delivery containing classified data shall be submitted, the Contractor shall submit the document to the classified email address provided on the 1423 or contact the CO for the correct electronic email address. The Contractor shall submit the data delivery in accordance with the requirements established by the Contractor’s DD Form 254, Contract Security Classification Specification. In addition, the Contractor shall submit an unclassified copy of the transmittal letter.

5 Electronic Data Transmission

5.1 Electronic Delivery

The Contractor shall submit all CDRL deliveries in electronic format via Multi-user ECP Automated Review System (MEARS) unless otherwise directed in Block 14 and Block 16 of the individual DD Form 1423. The Contractor shall ensure versions of the software used for data deliverables remain compatible with current C-5M Program Office software.

5.2 Alternative Delivery Formats

The Contractor shall inform the C-5M Program Office in writing if any of their data deliverables cannot comply with the required electronic formats. In such cases the Contractor shall recommend, for Program Office approval, an alternative delivery format(s). A request for an alternative delivery format should not to be considered an automatic approval for late delivery of the data.

5.3 Editable Format Requirements

When the Contractor is required to make deliveries in MS Excel or in MS Project, the Contractor may submit a second, duplicate copy in a .pdf format. The two copies shall be identical and shall be submitted together. The .pdf file will be documented as the formal data delivery.

6 Method of Transmittal

6.1 Required Format (General)

All data deliveries shall include an LT. As a minimum, the LT shall contain:

• Letter date and control number

• Contractor’s address and point of contact (POC)

• Contract number, delivery order, CLIN and program name

• Document date, document control number, and revision level

• CDRL sequence number

• DID number

• Data title/subtitle

• Reason/frequency of submittal (monthly, draft, final, update, resubmission, etc.)

• Reference to previous/pertinent correspondence relating to the submittal

• List of distribution addressees as identified in block 14 of the CDRL

6.2 Required Format (Paper)

If a paper copy of the data delivery must be prepared, a complete list of addressees shall be placed at the end of the LT, annotating the recipients (as identified on the DD Form 1423, block 14), including the transmittal-letter-only recipients. Paper copies shall be submitted on standard 8 1/2 x 11-inch document size bond paper. Fold-outs are permissible for large tables/flow-charts.

6.3 Required Format (email)

If submittal is made via e-mail, the list of addressees in the “To” line shall include the complete list of addressees and shall be considered sufficient.

7 Common Abbreviations

Block 7: SS Source (ACO) Source (ACO) DD Destination (PCO) Destination (PCO) LT Letter of Transmittal

Block 8: A Approval N Approval Not Required BLK16: See Block 16 for further instructions

Blocks 10, 12 & 13: ANNLY Annually ASREQ As Required BLK16 See Block 16 DAILY Daily EOC End of Contract EOM End of Month EOQ End of Quarter MTHLY Monthly ONE/P One time preliminary

ONE/R One time with Revisions 1TIME One Time QRTLY Quarterly

8 Modification of Data Requirements

8.1 CDRL Changes

During the performance of this contract, the CO may unilaterally accomplish Changes to Exhibits A, B, C and D and the associated CLINs. Subject changes may include, but are not limited to the following:

• increase or decrease the number of addressees,

• increase or decrease the number of paper copies provided,

• change the place of delivery,

• change the requiring office for the CDRL,

• other administrative and/or clarification changes.

8.2 Changes to Contract Price (Limits & Conditions)

Any amendment shall be made at no change in contract price, provided the increase for an individual line item of data is not greater than 150 percent (150%) nor a decrease to less than 50 percent (50%) in the total number of copies initially specified in the CDRL. In the event of an increase greater than 150 percent or of a decrease to less than 50 percent, the parties will negotiate any equitable adjustment.

The contract price will constitute full satisfaction of any entitlement of equitable adjustment under the “Changes” clause, provided the Contractor agrees to accept such change at no change in contract price. Unilateral action shall be by the issuance of a CO's letter, which will reference this paragraph as its authority. The Contractor shall notify the CO of the estimated cost if the changes impact the contract price.

8.3 Subsequent Submittals

Action directed by these paragraphs shall be put in place by the Contractor beginning with the first submission of the particular data item or items after receipt by the Contractor of the CO’s direction.

9 Marking Technical Documentation

9.1 Distribution Marking System:

Required distribution statements have been annotated in block 9 of each CDRL and are defined in paragraph 9.2 below. If the Contractor feels a different distribution statement is appropriate, the Contractor must notify the CO with its recommendation and justification. The Government will review the request, determine which statement is the most appropriate, and provide the Contractor with either an acceptance of its proposed change or the Government’s reason for not accepting the Contractor’s request for change.

9.2 Marking Technical Data

9.2.1 The Contractor shall mark all requested technical information, regardless of its medium, with a distribution statement. This marking requirement for technical data includes technical reports, blueprints, drawings, technical orders, technical manuals, plans, instructions, computer software, film, technical papers, photographs, CDs/DVDs, etc. If the document contains export-controlled technical data, it also must be marked with an export control warning statement.

Distribution statements can be applied to technical data that contain or reveal proprietary information.

9.2.2 Certain types of technical data (e.g. CDs/DVDs) may preclude placing the entire notice on the document. To accommodate this problem, each distribution statement contains an authorized abbreviation form. Abbreviated distribution statements are to be used only when the available space precludes placing the entire notice on the document. The use and wording of these statements are described in the following paragraphs.

9.3 Distribution Statements

One of the following statements, in accordance with block 9 of the CDRL, regarding distribution must appear on the cover and title page of each document submitted, including the first sheet of each drawing.

Distribution Statement A:

DISTRIBUTION A. Approved for public release: Distribution unlimited.

Distribution Statement B:

DISTRIBUTION B. Distribution authorized to US Government Agencies only (reason) (date of determination, i.e. contract award date). Other requests for this document shall be referred to C-5M Super Galaxy Division, AFLCMC/WLSE, 235 Byron St., Suite 19A, Robins AFB, GA 31098.

Distribution Statement C:

DISTRIBUTION C. Distribution authorized to U.S. Government agencies and their contractors (reason) (date of determination, i.e. contract award date). Other requests for this document shall be referred to C-5M Super Galaxy Division, AFLCMC/WLSE, 235 Byron St., Suite 19A, Robins AFB, GA 31098.

Distribution Statement D:

DISTRIBUTION D. Distribution authorized to the Department of Defense and DOD contractors only (reason) (date of determination, i.e. contract award date). Other requests for this document shall be referred to C-5M Super Galaxy Division, AFLCMC/WLSE, 235 Byron St., Suite 19A, Robins AFB, GA 31098.

9.4 Controlling Office

The following address will be used on all documentation for the “controlling office” of this program:

AFLCMC/WLSE

C-5M Super Galaxy Division 235 Byron St., Suite 19A Robins AFB, GA 31098

9.5 Export-Controlled Warning Statement

Besides a distribution statement, the marking system also requires the use of a warning notice on all documents that contain export-controlled technical data. The warning notice may be used in conjunction with any of the five limited distribution statements: “B,” “C,” “D,” “E,” and “F.”

9.6 Destruction Notice

All unclassified technical data marked with distribution statements “B,” “C,” “D,” “E,” or “F” shall be handled and destroyed as “For Official Use Only” documents, in accordance with DoD 5400.7-R, DoD Freedom of Information Act Program, September 1998. Classified data and classified limited technical data shall be handled and destroyed in accordance with the procedures in Chapter IX of DoD 5200.1-R, Information Security Program Regulation, or follow the procedures in DoD 5220.22-M, Industrial Security Manual.

9.7 Restrictions for Distribution Statement A

Distribution Statement “A,” which denotes public release, cannot be used in conjunction with the export-control warning notice. Data deliveries marked as Distribution Statement A must be approved in accordance with DoD Directive 5230.09 prior to release.

10 Mailing Lists The Government will provide the following information for each recipient identified in block 14: Office symbol, mailing address, point of contact, e-mail, and phone number.

Office/Symbol POC Phone/Email

Detailed contact information will be provided at the time of contract award.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act Of 1979, Title 50, U.S.C., App. 2401, et seq.), as amended.

Violations of these export laws are subject to severe criminal penalties.

Disseminate in accordance with provisions of DOD 5230.25.