1800000-C Water Testing PWS.pdf

1800000 – Environmental Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 RADCON Awareness

2.3 Special Requirements

2.3.1 Laboratory Accreditation and Certification

2.3.2 Wastewater/Stormwater Sampling and Analysis Plan (WSSAP)

2.3.3 Environmental Management System (EMS)

2.4 References and Technical Documents

2.5 Environmental Management and Sustainability

3 RECURRING Work

3.1 Sampling, Field Testing and Laboratory Services

3.1.1 Sampling

3.1.2 Field Testing

3.1.3 Laboratory Services

3.1.4 Deviation Reports

3.1.5 Monthly Sampling Schedule

3.2 Storm Water Monitoring

3.3 Wastewater Monitoring

3.4 Drinking Water Monitoring

4 NON-RECURRING Work

Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform environmental services at Naval Submarine Base New London, Groton, Connecticut and off base locations.

1.1 Concept of Operations The intent of 1800000 Environmental is to specify the Environmental requirements which primarily consist of the following services: management, collection, sampling, testing and laboratory services; industrial process wastewater, drinking water, groundwater and storm water monitoring. The following services are not considered Environmental and are not included in this template: collection, disposal and recycling of non-hazardous waste are included in 1503030 Integrated Solid Waste Management; water and sewage treatment are included in 1604000 Wastewater and 1606000 Water; and waterborne spill response and cleanup are included in 0600000 Port Operations.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1800000-01.

2.2 Personnel The Contractor shall provide personnel with the training, qualifications, technical knowledge, experience and skills required for efficient operations within the environmental function.

2.2.1 Certification, Training, and

Licensing

The Contractor shall provide a written training plan and documentation of training for all personnel to demonstrate technical proficiency per Section F. Demonstration of proficiency must take place within established guidelines that are documented in applicable regulations, policies, instructions and Laboratory Quality Assurance Manual.

2.2.2 RADCON Awareness The Contractor shall ensure that all employees accessing the Lower Base area complete annual RADCON training prior to accessing Lower Base.

2.3 Special Requirements 1. If any sample analysis indicates that an Aquatic Toxicity effluent limitation has been exceeded, or that the test was invalid, another sample of the effluent shall be collected and tested for Aquatic Toxicity and associated chemical parameters, within 30 days of the exceedance or invalid test.

2. The Contractor shall be responsible for actions (coordination, sampling, reporting) required under the annual DMR-QA Study program.

3. All sample bottles shall be labeled with ELIN Number, Sample ID number, and Test Parameter(s).

4. For Naphthalene analysis, two samples shall be collected (a Thiosulfate-preserved sample and non-preserved sample). The Sodium Thiosulfate-preserved sample ONLY to be analyzed if chlorine is present in original non-preserved sample that would cause interference with naphthalene analysis.

5. The Contractor shall be responsible for calculating and providing the 90th percentile calculations for all lead and copper samples collected in accordance with the SUBASE Lead and Copper Monitoring Plans.

6. The Contractor is responsible for collection the 3 follow-up samples in accordance with the Total Coliform Rule Monitoring Plans for all positive Total Coliform results.

7. The Contractor shall be responsible for calculating and providing the Locational Running Annual Average in accordance with the Stage 2 Disinfectants and Disinfection Monitoring Plans.

8. The Contractor shall subcontract out metals analysis for NPDES discharges, DSN 006 and 009 with Electric Boat Laboratory Services, Groton CT.

2.3.1 Laboratory Accreditation and

Certification

Only laboratories that have appropriate credentials and approved by the Connecticut Department of Public Health can perform testing.

In the absence of certification requirements, laboratories must be accredited for each applicable test method by a nationally recognized laboratory accreditation body, an accrediting authority approved by the National Environmental Laboratory Accreditation Program (NELAP) or the American Association for Laboratory Accreditation (A2LA) operating in accordance with ISO/IEC 17011:2004. Prior to performing work for SUBASENLON, all

Spec Item Title Description laboratories shall acquire the required approval from the State of Connecticut Department of Public Health for all environmental testing performed by the laboratory.

2.3.2 Wastewater/Stormwater

Sampling and Analysis Plan

(WSSAP)

The Contractor shall develop and submit a WSSAP per Section F.

The WSSAP shall describe the sampling and analysis methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised SAP for acceptance.

The Contractor’s WSSAP shall include, at a minimum, the following:

• Per discharge or outfall-o Discharge Serial Number (DSN), Outfall (O) Number o Discharge, Outfall Name o Parameters to be sampled o Permit # or reference o Discharge or Outfall Location o Discharge or Outfall and Activity contact information o Sample type (Grab, Composite, etc.)

o Sample frequency (to include specific months or ranges as appropriate) o Method of analysis o Permit/Regulatory Limits per Parameter o Method Detection Limit (MDL) and Quantification Level

(QL)

o Sample equipment and calibration information (method, frequency, etc.)

o Chain of Custody form

• Lab certification information (to include CTDPH Accreditation Number)

• Quality Assurance/Quality Control (QA/QC) Methodology

• Safety Plan

• Package/Handling/Delivery

• Annual Sample Schedule

2.3.3 Environmental Management

System (EMS)

The Contractor shall be knowledgeable of SUBASENLON EMS Policy Statement and shall perform work under this contract consistent with the following EMS goals and policy.

The Contractor shall ensure that all employees working on this contract shall complete EMS training. Training can be accessed at http://navfac.ecatts.com, Registration is required, contact the KO for the registration password.

The Contractor shall maintain monitoring and measurement information to address the EMS goals and policy and provide the EMS Goals and Policy Measurement Information to the KO when requested. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall assume legal and financial liability for the noncompliance and

Spec Item Title Description take corrective action immediately to remedy the noncompliance.

In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the KO. The Contractor shall ensure that its employees are aware of their roles and responsibilities under the EMS and how these EMS roles and responsibilities affect work performed under the contract.

2.4 References and Technical

Documents

References and Technical Documents are listed in J-1800000-02.

2.5 Environmental Management

and Sustainability

The contractor shall comply with all applicable Federal, State, and Local laws, regulations and requirements. All environmental protection matters shall be coordinated with the Contracting Officer. Inspection of any of the facilities operated by the Contractor may be accomplished by a representative of the Environmental Division, or authorized officials on a no-notice basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor’s negligence, the Contractor shall reimburse the Government for the amount of the fine and any other costs. The Contractor shall be responsible for the cleanup (and disposal) of any releases to the environment, which result from the Contractor’s operations in accordance the SUBASENLON requirements. The contractor shall comply with the instruction of the cognizant Navy Medical Department with respect to the avoidance of conditions, which create a nuisance or which may be hazardous to the health of military or civilian personnel.

The contractor shall be responsible for obtaining all environmental permits prior to beginning work. The contractor shall contact the Environmental Division prior to commencing work to discuss potential permit requirements.

The contractor shall participate in the SUBASE Environmental Management System (EMS) to include completing required EMS awareness training. The contractor shall also complete all associated training under the Environmental Compliance Assessment, Training and Tracking System (ECATTS).

The contractor shall be responsible for ensuring all equipment is maintained and operated in accordance with Federal, State, or Local environmental regulations.

Contractor personnel may be subject to Federal, State, Local, or SUBASENLON environmental regulations or instructions, e.g.

vehicle inspection/maintenance program, base recycling programs, etc.

The Contractor shall forward information on all HAZMAT intended for use on the project, including MSDSs and anticipated quantities, in accordance with local CHRIMP and Environmental Division procedures. Initial submission shall be made to the Contracting Officer for review and approval prior to using any HAZMAT on the project.

The Contractor, if found to be in violation of any environmental regulation, shall respond to Notices of Environmental Deficiency

Spec Item Title Description

(NED) within the time-frame specified on the NED and in a manner that completely addresses the deficiency and describes the required actions necessary to resolve the problem

Spec Item Title

Performance Objective Related Information Performance Standard

3 RECURRING

Work

The Contractor shall perform environmental services to support the installation’s environmental programs to ensure compliance with applicable Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance.

The Contractor shall comply with all Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance such as those listed in the References and Technical Documents in J- 1800000-02.

The Contractor shall conduct sampling in accordance with the most recent permit requirements.

If environmental related procedures or operations are found to be out of compliance the Contractor shall immediately notify the KO and the Installation Environmental Program Manager with recommendations for appropriate action.

Regulatory compliance and adherence to policies, instructions and guidance, may be determined by planned sampling, validated customer complaints and documented citations if applicable.

Services are performed in accordance with industry environmental standards.

Regulatory compliance and adherence to policies, instructions and guidance, may be determined by planned sampling, validated customer complaints and documented citations if applicable.

Informational Note: All Contractor vehicles must enter through the inspection gate each time they enter the Base. The time spent going through the inspection process will vary and may be only a few minutes but it may be considerably longer. The

Services are performed in a timely manner and in compliance with Federal, state and local statutes and regulations, Contractor WSSAP, Drinking Water Sampling Plans, Stormwater Pollution Prevention Plan and with DoD and Navy policies, instructions and guidance.

No documented citations such as NOV, NON, warning letters or citizen suits due to Contractor’s non-performance, mismanagement or negligence.

All deficiencies noted in internal compliance inspection corrected in a timely manner.

Spec Item Title

Performance Objective Related Information Performance Standard amount of time spent depends upon the number of Contractor vehicle trying to access the Base at any given time. The Contractor will not be reimbursed for delays caused at the inspection station.

Informational Note: The Government will tour the sample sites with the Contactor one time, at the beginning of the contract. The Government will point out each sample port. It shall be the Contactor's responsibility to ensure the Contractor's employees are aware of the correct sample ports. The Government will not pay for any samples taken at incorrect locations.

3.1 Sampling, Field

Testing and Laboratory Services

The Contractor shall provide environmental sampling, field testing, laboratory services and associated reporting requirements to ensure compliance oversight at the installation.

The Contractor shall comply with the most recent Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance.

The Contractor shall dispose of all excess sample material in accordance with applicable Federal and state requirements.

The Contractor should expect to be at SUBASENLON weekly at a minimum for routine sample pickups.

Field sample collection, field testing and laboratory services comply with applicable Federal, EPA, state and local statutes and regulations, Contractor

WSSAP, SUBASE

Drinking Water Sampling Plans, DoD policies, instructions and guidance.

3.1.1 Sampling The Contractor shall

conduct timely sample collection to ensure the installation complies with SUBASE Permits, SUBASE Drinking Water Sampling Plans and applicable Federal, EPA and state regulations and or

The Contractor shall provide reports in accordance with the Contractor WSSAP and SUBASE Drinking Water Sampling Plans. The Contractor shall provide copies of sample collection logs to ENV in accordance with the Contractor WSSAP and SUBASE Drinking Water Sampling Plans after sampling has been completed per Section F.

In the event that the Government collects samples, the Contractor shall provide all equipment and

Sample collection complies with applicable Federal, EPA, state and local statutes and regulations, Contractor WSSAP, DoD policies, instructions and guidance.

Samples are collected in accordance with the schedule included in the Contractor WSSAP and SUBASE Drinking Water Sampling Plans.

Appropriate equipment

Spec Item Title

Performance Objective Related Information Performance Standard documents necessary to be used for Government sample Collection.

The Contractor shall pick up samples if required.

and documentation are supplied to ENV for Government collected samples. Samples are picked up as required.

3.1.2 Field Testing The Contractor shall

conduct timely field testing to ensure the installation complies with SUBASE Permits, SUBASE Drinking Water Sampling Plans, applicable Federal, EPA and state regulations and

The Contractor shall provide reports in accordance with Contractor WSSAP and SUBASE Drinking Water Sampling Plans; the Contractor shall provide copies of field testing results to the ENV in accordance with Contractor WSSAP and SUBASE Drinking Water Sampling Plans after testing has been completed and submit per Section F.

SUBASE Drinking Water Sampling Plan is located in Section J attachment J-1800000-

Field testing complies with applicable Federal, EPA, state and local statutes and regulations, Contractor WSSAP and SUBASE Drinking Water Sampling Plans, DoD policies, instructions and guidance.

Field tests are completed within two days of notification in accordance with the schedule included in the Contractor WSSAP and SUBASE Drinking Water Sampling Plans.

3.1.3 Laboratory

Services

The Contractor shall provide laboratory services to ensure the installation complies with SUBASE Permits, SUBASE Drinking Water Sampling Plans requirements, applicable Federal, EPA and state regulations and

Laboratories shall be certified by NELAP and the Connecticut State Department of Public Health Laboratory Services Division. The Contractor shall provide Laboratory Analysis reports in accordance with Contractor WSSAP and SUBASE Drinking Water Sampling Plans per Section F.

Data shall be qualified in accordance with EPA Data Quality Objectives (DQO).

The Contractor shall provide all necessary equipment and documents to be used for Government sample collection.

Laboratory services comply with applicable Federal, EPA, state and local statutes and regulations, Contractor WSSAP and SUBASE Drinking Water Sampling Plans, DoD policies, instructions and guidance.

Samples are analyzed and results are reported in accordance with Contractor WSSAP and SUBASE Drinking Water Sampling Plans.

Spec Item Title

Performance Objective Related Information Performance Standard

3.1.4 Deviation

Reports

The Contractor shall provide deviation reports to ensure the installation complies with SUBASE Permits, Federal, EPA, and state regulations and guidance.

The Contractor shall provide reports detailing all parameter deviation from Permit and Regulatory limits per section F.

Reports are submitted with Sampling reports.

3.1.5 Monthly

Sampling Schedule

The Contractor shall provide a monthly sampling schedule to ensure the installation complies with SUBASE Permits, SUBASE Drinking Water Sampling Plans, Federal, EPA, and state regulations and guidance.

The Contractor shall contact appropriate DSN, Outfall, Drinking Water outlet POCs to determine discharge schedule and prepare a monthly schedule to include all sites to be sampled in the month following scheduling.

Schedule is submitted one week prior to the month scheduled.

The monthly sampling schedule captures all required discharges to ensure samples are collected in accordance with SUBASE Permits, SUBASE Drinking Water Sampling Plans, Federal, EPA, and state regulations and guidance and Contractor WSSAP.

Spec Item Title

Performance Objective Related Information Performance Standard

3.2

Storm Water Monitoring provide storm water monitoring and reporting services to ensure the installation complies with the SUBASE Permits, Federal, EPA, and state regulations and

Services include collecting and/or picking up samples from designated facilities, analysis, and reporting of laboratory results.

All information pertinent to field inspections and sampling shall be recorded in a Field Logbook and maintained in accordance with the Contractor WSSAP, SUBASE SWPPP, Federal, EPA, and state regulations and guidance.

The Contractor shall transport storm water samples to the Contractor provided certified laboratory for analyses.

A Quarterly Storm Water Monitoring Report documenting sampling and analysis results at each storm water monitoring location shall be provided by the Contractor in accordance with the Schedule in Section F

The Contractor shall provide all equipment and documents necessary to be used for Government sample collection, if necessary. The Contractor shall pick up samples within four, (4) hours of notification from ENV.

Sample collection shall commence within 30 minutes of outfall flow.

Samples are transported and analyzed in accordance with applicable Federal, EPA, state and local statutes and regulations, Contractor WSSAP, SUBASE SWPPP, DoD policies, instructions and guidance.

Equipment and documentation are supplied to ENV for Government collected samples. Samples are picked up within four,

(4) hours of notification.

Spec Item Title Performance Objective Related Information Performance Standard 3.3

Wastewater provide wastewater monitoring and reporting services to ensure the installation complies with the SUBASE Permits, Federal, EPA, and state regulations and guidance.

designated facilities, analysis, and reporting of laboratory results.

All information pertinent to field inspections and sampling shall be recorded in a Field Logbook and maintained in accordance with the Contractor WSSAP, Federal, EPA, and state regulations and guidance.

The Contractor shall transport wastewater samples to the Contractor provided certified laboratory for analyses.

A monthly sampling and deviation report documenting sampling, analysis results and any deviations from permits or regulations shall be provided by the Contractor in accordance with the Schedule in Section F

The Contractor shall provide all equipment and documents necessary to be used for Government sample collection, if necessary. The Contractor shall pick up samples within four, (4) hours of notification from ENV.

Samples are collected in accordance with the Contractor WSSAP, Federal, EPA, and state regulations and guidance.

Samples are transported and analyzed in accordance with applicable Federal, EPA, state and local statutes and regulations, Contractor WSSAP, DoD policies, instructions and guidance.

Equipment and documentation are supplied to ENV for Government collected samples. Samples are picked up within four, (4) hours of notification.

Spec Item Title Performance Objective Related Information Performance Standard 3.4

Drinking Water provide drinking water monitoring and reporting services to ensure the installation complies with the SUBASE Permits, Federal, EPA, and state regulations and guidance.

designated facilities, analysis, and reporting of laboratory results.

All information pertinent to field inspections and sampling shall be recorded in a Field Logbook and maintained in accordance with the SUBASE Monitoring Plans, Federal, EPA, and state regulations and guidance.

The Contractor shall transport drinking water samples to the Contractor provided certified laboratory for analyses.

A monthly sampling report documenting sampling, analysis results and any deviations from the SUBASE Monitoring Plans shall be provided by the Contractor in accordance with the Schedule in Section F

The Contractor shall perform all follow-up monitoring in accordance with the SUBASE Monitoring Plans.

The SUBASE Monitoring Plans are located in Section J attachment J-1800000-03

Sample collection shall conform to the requirements in the SUBASE Monitoring Plans.

Samples are transported and analyzed in accordance with applicable Federal, EPA, state and local statutes and regulations, Contractor WSSAP, SUBASE Monitoring Plans, DoD policies, instructions and guidance.

4 NON-

RECURRING

Work

NON-RECURRING

work may be ordered in accordance with Section H or on a task order.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to NON-RECURRING ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for NON- RECURRING work will be the same as those in Spec Item 3 where applicable.

Performance Standards for NON-RECURRING work will be the same as those in Spec Item 3 where applicable.

Task orders will be completed in time frame awarded, unless a formal request is submitted and approved by the KO.