160780 Question & Answer#2.pdf
PDF 213 KB Posted
- Attached to
- 160780-Janitorial Services-Petersburg Residency
- Solicitation number
- IFB-115853
- Issued by
- Dinwiddie County, Virginia
About this file
This is a Question & Answer document issued by the Virginia Department of Transportation (VDOT) on March 27, 2026, in response to bidder inquiries regarding Invitation for Bid (IFB) No. 160780 for janitorial services at the Petersburg Residency facility located at 4608 Boydton Plank Road, Petersburg, Virginia. The procurement requires comprehensive evening janitorial services five days per week (Monday through Friday), with the contractor responsible for providing all necessary labor, supervision, equipment, materials, and supplies to maintain the facility to acceptable standards. The solicitation was posted on March 20, 2026, with proposals due on April 6, 2026. The document addresses ten bidder questions regarding operational requirements, including clarifications that automobiles are not required for the position, personnel security clearances are not required within seven days of award, and required trainings (sexual harassment and workplace ability training) do not need to be completed prior to bid submission but are mandatory for the awarded contractor.
The current annual contract value is $15,963.84, which encompasses all janitorial services including daily building cleaning, floor stripping and waxing, carpet cleaning, window washing, and supplies. The facility provides an onsite storage area in the basement measuring 12 feet by 7 feet 9 inches, equipped with a mop/utility sink for contractor use. Historical data indicates that schedule deviations from the standard Monday through Friday routine have been rare, with no significant complaints or problem areas documented at the facility. No set-asides, incumbent protections, or special qualifications appear to be designated in this procurement based on the available question and answer documentation.
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Text version
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E.
Commissioner
1221 East Broad Street Richmond, Virginia 23219
(804) 786-2701 Fax: (804) 786-2940
Question & Answers
Date: March 27, 2026
IFB No.: 160780 Janitorial Services- Petersburg Residency
1. Question: Do you need automobile for Insurance for this contract?
Answer: No, Use of an automobile is not required for this service.
2. Question: Do you have seven days after award to get security clearance for your personnel?
Answer: No, please see Section IV. Letter Q #2.
3. Question: As far as records training, the sexual harassment training and the workplace ability training, do they have to be completed to submit a bid?
Answer: No, this training is for Contractor who receives award.
4. Question: In the current contract, how often does the change from daily Monday through Friday janitorial services change to once a week?
Answer: This has been a rare occurrence in past contracts.
5. Question: Does VDOT anticipate any type of clerical or seasonal changes that would cause deviation from the daily Monday through Friday schedule?
Answer: No
6. Question: What are some of the areas that have historically gotten complaints or problem areas?
Answer: No significant complaints or problem areas.
7. Question: In regard to the previously posted Q&A regarding your Current Contractor’s annual payment of $15,
963.84 does this include their fee for stripping and waxing floors, carpet cleaning, window washing and the cost of supplies in addition to the standard building cleaning?
Answer: Yes, this includes all the requirements of the current contract that have been utilized.
8. Question: Could you please confirm the exact location and dimensions of the designated onsite storage area for supplies and cleaning equipment?
Answer: Located in basement of Residency bldg. the floor space of this area is 12’ X7’
9. Question: Do you have a mop/utility sink in the facilities?
Answer: Yes, located in basement storage area
10. Question: Is there a janitorial closet on the top floor of the residency building or in the equipment shop?
Answer: No, please reference section IV Letter L number 1.
Contract Officer:
Virginia DOT.org
WE KEEP VIRGINIA MOVING
Contract Officer:
File details come from the government source that posted it. Updated .