160780 Question & Answer#2.pdf
PDF 213 KB Posted
- Attached to
- 160780-Janitorial Services-Petersburg Residency
- Solicitation number
- IFB-115853
- Issued by
- Dinwiddie County, Virginia
About this file
This is a Question & Answer document issued by the Virginia Department of Transportation regarding Invitation for Bid (IFB) No. 160780 for janitorial services at the Petersburg Residency facility located at 4608 Boydton Plank Road, Petersburg, VA 23803. The contract requires the selected contractor to provide comprehensive evening janitorial services on a five-day-per-week (Monday through Friday) schedule, including all necessary labor, supervision, equipment, materials, and supplies to maintain the facility to acceptable standards. The services encompass standard building cleaning, floor stripping and waxing, carpet cleaning, and window washing. The procurement was issued on March 20, 2026, with proposals due by April 6, 2026. According to the Q&A document dated March 27, 2026, the contract has historically remained consistent with minimal schedule deviations, and no significant complaints or problem areas have been documented with the current service provider.
The current contract annual payment is $15,963.84, which encompasses all service requirements including supplies and specialized cleaning services. An onsite storage area measuring 12 feet by 7 feet is located in the basement of the Residency building and is available for contractor use, with a mop/utility sink also located in the basement storage area. Training requirements including sexual harassment training and workplace ability training are only required after contract award and are not prerequisites for bid submission. No automobile insurance is required for this contract, and security clearance procurement does not have a seven-day post-award window. The procurement documents do not specify set-aside designations, evaluation criteria, or detailed performance metrics in the available materials.
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Text version
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E.
Commissioner
1221 East Broad Street Richmond, Virginia 23219
(804) 786-2701 Fax: (804) 786-2940
Question & Answers
Date: March 27, 2026
IFB No.: 160780 Janitorial Services- Petersburg Residency
1. Question: Do you need automobile for Insurance for this contract?
Answer: No, Use of an automobile is not required for this service.
2. Question: Do you have seven days after award to get security clearance for your personnel?
Answer: No, please see Section IV. Letter Q #2.
3. Question: As far as records training, the sexual harassment training and the workplace ability training, do they have to be completed to submit a bid?
Answer: No, this training is for Contractor who receives award.
4. Question: In the current contract, how often does the change from daily Monday through Friday janitorial services change to once a week?
Answer: This has been a rare occurrence in past contracts.
5. Question: Does VDOT anticipate any type of clerical or seasonal changes that would cause deviation from the daily Monday through Friday schedule?
Answer: No
6. Question: What are some of the areas that have historically gotten complaints or problem areas?
Answer: No significant complaints or problem areas.
7. Question: In regard to the previously posted Q&A regarding your Current Contractor’s annual payment of $15,
963.84 does this include their fee for stripping and waxing floors, carpet cleaning, window washing and the cost of supplies in addition to the standard building cleaning?
Answer: Yes, this includes all the requirements of the current contract that have been utilized.
8. Question: Could you please confirm the exact location and dimensions of the designated onsite storage area for supplies and cleaning equipment?
Answer: Located in basement of Residency bldg. the floor space of this area is 12’ X7’
9. Question: Do you have a mop/utility sink in the facilities?
Answer: Yes, located in basement storage area
10. Question: Is there a janitorial closet on the top floor of the residency building or in the equipment shop?
Answer: No, please reference section IV Letter L number 1.
Contract Officer:
Virginia DOT.org
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Contract Officer:
File details come from the government source that posted it. Updated .