160780 Addendum #2.pdf
PDF 197 KB Posted
- Attached to
- 160780-Janitorial Services-Petersburg Residency
- Solicitation number
- IFB-115853
- Issued by
- Dinwiddie County, Virginia
About this file
This is Addendum No. 2 to an Invitation for Bid (IFB#160780) issued by the Virginia Department of Transportation for janitorial services at the Petersburg Residency facility in Dinwiddie County. The addendum modifies key dates and service specifications from the original solicitation dated March 13, 2026. The solicitation closing date has been moved to 9:00 AM EST on April 7, 2026, with the virtual public bid opening scheduled for 10:00 AM on the same date. The prebid/proposal conference was held on March 25, 2026. The janitorial services contract requires comprehensive evening services on a five-day-per-week schedule, with all labor, supervision, equipment, materials, and supplies to be provided by the contractor at the facility located at 4608 Boydton Plank Road, Petersburg, VA 23803.
The addendum specifies revised service frequencies and supply specifications, including changing machine strip and reseal of linoleum/vinyl floors in restrooms from bi-annual to as-needed status, adjusting window washing services to annual frequency, and modifying estimated annual quantities for consumable supplies such as trash bags (55-gallon and 10-gallon with specified durability requirements), paper towels (multi-fold white), liquid hand soap (25 refills with low to no odor preference), toilet paper (2-ply rolls with specified sheet counts and quantities), and adding 10 cans of air freshener for bathroom placement. Bidders must acknowledge this addendum prior to the bid submission deadline or submit a signed acknowledgment as an attachment with their electronic bid; failure to do so may result in the bid being declared non-responsive. No pricing information, set-asides, incumbent vendor details, or contract award amounts are specified in this addendum document.
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Text version
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1221 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940
March 27, 2026
ADDENDUM NO. 2 TO ALL BIDDERS:
Reference – IFB/RFP: IFB#160780 Commodity: Janitorial Services-Petersburg Residency
Dated: March 13, 2026 For Delivery To: Richmond District
Bids/Proposals Due: April 6, 2026 Prebid/Proposal Conference: March 25, 2026
The above is hereby changed to read:
1. NOTE TO BIDDERS Solicitation Closing Date and Time: will change to read 9:00 AM EST on April 7,2026.
2. Virtual Public Bid Opening Date and Time: will change to read 10:00AM on April 7, 2026.
3. Reference: Section VIII. Bidder’s Instructions and Public Bid Opening No. 2. Public Bid Opening: Public bid opening time changed as follows: 10:00AM March 7, 2026.
4. Reference Page 28, ATTACHMENT A. Frequency-Bi-Annual (Twice per Year)-Area/Item- Restrooms-Task- Machine strip, rinse and reseal linoleum/vinyl floor: Change to read
As Needed Restrooms Machine strip, rinse and reseal linoleum/vinyl floor.
5. Reference Page 4, Section IV. Specifications letter B. LOCATION/FREQUENCY OF SERVICE #2 Frequency of Services, bullet 4 Window Washing Services: Change to read Annually.
6. Reference Page 9, Section IV, Letter5: Estimated Quantities per year.
• Trash Bags, 33-55 Gallon, 520 each; change to read: Trash bags, 55 gallon, durable thickness to handle heavy waste, clear bag preference
• Trash Bags, 7-10 Gallon, 10,400 each; change to read: Trash bags, 10 gallon, durable thickness to handle heavy waste, clear bag preference
• Paper Towels, Brown Roll, 208 Rolls; replace with: multi-fold, white, 2 cases
• Liquid Hand Soap, 25 Refills; change to read: Liquid Hand Soap, 25 refills, bags, low to no odor.
• Toilet Paper, Standard Roll, 1,944 Rolls, change to read: Toilet Paper, Standard Roll, 2 ply, 400 sheets per roll, 1944 Rolls.
• Toilet Paper, 4000’ Roll, 24 Rolls: change to read: Toilet Paper, 1000’ Roll, 2 ply, 2 cases
• Add: Air freshener, Cans can be placed in bathroom, 10 Cans
Note:
Acknowledgement of this addendum or any subsequent addenda must be prior to the bid due date and time or signed and uploaded as an attachment with the electronic bid submission. Failure to acknowledge or submit the addendum may be grounds for declaring the bid non-responsive.
Sincerely, Tracey Higgins Contract Officer
Tracey.higgins@vdot.viginia.gov
Name of Firm
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