1601000 J Utilities Management.pdf

Section J – 1601000 Utility Management

Attachment Number Attachment Title

J-1601000-01 Points of Demarcation J-1601000-02 Definitions and Acronyms J-1601000-03 References and Technical Documents J-1601000-04 Installation Utility Maps J-1601000-05 Installation Utility Management Reporting and Coordination Requirements J-1601000-06 Service Desk Guide for Reporting Utility System Outages J-1601000-07 Meter Inventory and Schedule J-1601000-08 Utility Asset Tagging Guidance J-1601000-09 Specification Attributes J-1601000-10 Electrical Asset Descriptions J-1601000-11 Wastewater Asset Descriptions J-1601000-12 Water Asset Descriptions J-1601000-13 UEM-Di Meter Group and The Direct Condition Rating Guidance

Attachment J-1601000-01 Points of Demarcation

Attachment J-1601000-01 Points of Demarcation provided in Utilities System Manual. Utilities System Manual provided as a separate attachment (Provided as file name: J-1601000-01 Points of Demarcation).

Attachment J-1601000-02 Definitions and Acronyms

Definition/Acronym Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., FCAP.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Utility Investment Strategy

The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Integrated Maintenance Plan

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness.

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned utility outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth.

Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event, and record the outage event in the MAXIMO Work Order Outage Log. These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS at a minimum 10 days for routine and 3-4 days for urgent requests in advance of the outage. NOTE: Planned utility outages that occur without notification to proceed after a request to defer the outage cannot be met are reclassified as unplanned utility outages.

Reportable utility outage A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition

(SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Attachment J-1601000-02 Definitions and Acronyms

Definition/Acronym Description Unplanned Utility Outage An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log.

AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS A geographic information system for working with maps and geographic information developed by ESRI.

BCS Building Control System CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DI Degradation Index DDC Direct Digital Control Systems ESRI Environmental Systems Research Institute FPOC Facility Point of Connection GIG Global Information Grid GIS Geographic Information System ICS Industrial Control Systems IMP Integrated Maintenance Program iNFADS Internet Navy Facilities Assets Data Store SCADA Supervisory Control And Data Acquisition STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utilities Infrastructure Condition Assessment Program COF Consequence of Failure LOF Likelihood of Failure UEM Utility Energy Management UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System

Attachment J-1601000-03 References and Technical Documents

Reference Title MO-221 Utilities Metering MO-321 Facilities Management MO-209 Engineering Criteria

Attachment J-1601000-04 Installation Utility Maps

Attachment J-1601000-04 Installation Utility Maps. Installation Utility Maps provided as a separate attachment (Provided as file name: J-1601000-04 Installation Utility Maps).

Attachment J-1601000-05 Installation Facility Management Reporting and Coordination Requirements

See Excel file “1601000-05 Installation Facility Management Reporting and Coordination Requirements”.

Attachment J-1601000-06

Service Desk Guide for Reporting Utility System Outages

Attachment J-1601000-06 Service Desk Guide for Reporting Utility System Outages provided as a separate attachment (Provided as file name: J-1601000-06 Service Desk Guide for Reporting Utility System Outages)

In accordance with the NAVFAC MAXIMO data requirements provided in Spec Item 2.6.6 in Annex 0200000, the Contractor shall include the following information for work order data related to utility outages:

• Utility outage responding personnel will report the number of buildings and pier berths affected by the outage to the Service/Trouble Desk.

• Update outage information and actions taken to restore service on Work Order as information becomes available to include: for example, Master System Affected, Outage Start Date, Number of Buildings Affected, Outage End Date, and outage cause. Once the work is completed, update records to add any missing data within 30 days and prior to work order close-out.

Utility Outage Cause Codes:

Code 0 - False Alarm - A False Alarm, determined not an outage

Code 1 - Commercial Power/Utility Loss - Outage caused when commercial service provider fails to supply a NAVFAC utility distribution system, such as a loss of generation

Code 2 - Weather - Outage caused by named storms, tornados, lightning strikes, flood, or during a severe weather warning / watch

Code 3 - Equipment Failure - Outage caused by failed circuits, transformers, breaks, leaks, etc.

Code 4 - Animal - Outage caused by animal/pest damage from birds, squirrels, reptiles, etc.

Code 5 - Vegetation - Outage caused by vegetation damage not due to severe weather, such as those due to neglecting to maintain of right of ways

Code 6 - Foreign Interference - Outage caused by excavation, customer interference, vandalism, etc.

Code 7 - Ship - Outage caused by actions aboard ship or by ship personnel

Code 8 - Operational Error - Unplanned outage caused by utilities personnel

Code 9 - Navy Power/Utility Loss – Outage by other utility causes, such as planned.

Attachment J-1601000-07 Meter Inventory and Schedule

Facility No.: Location/Description Utility Meter No.: Scheduled Reading Date

Attachment J-1601000-08

Utility Asset Tagging Guidance

<<Note to Spec Writer: Insert applicable requirements for tagging of utility assets. Modify format to fit requirements. >>

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in MAXIMO.

Attachment J-1601000-09 Specification Attributes

Attachment J-1601000-09 Specification Attributes provided as a separate attachment (Provided as file name: J- 1601000-09 Specification Attributes.xlsx)

Attachment J-1601000-10 Electrical Asset Descriptions

Attachment J-1601000-10 Electrical Asset Descriptions provided as a separate attachment

Attachment J-1601000-11 Wastewater Asset Descriptions

Attachment J-1601000-11 Wastewater Asset Descriptions provided as a separate attachment (Provided as file name: J-1601000-11 Wastewater Asset Descriptions.xlsx)

Attachment J-1601000-12 Water Asset Descriptions

Attachment J-1601000-12 Water Asset Descriptions provided as a separate attachment (Provided as file name: J- 1601000-12 Water Asset Descriptions.xlsx)

Attachment J-1601000-13 UEM-Di Meter Group And The Direct Condition Rating Guidance

Likelihood Category Degradation Index

Fu lly

Fu nc tio na l Negligible = 1 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 2 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 3 Deterioration or defects are evident. Function is not significantly affected. Minor repairs are required.

Fu nc tio n

A ffe ct ed

Likely = 4 Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 5 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.

Attachment J-1601000-05