SECTION_C_-_STATEMENT_OF_WORK.pdf

Statement of Work for

Quantico Complex Job Order Contract

29 APR 22

FBI Quantico Complex

Quantico, VA

SENSITIVE BUT UNCLASSIFIED (SBU) PROPERTY OF THE UNITED STATES GOVERNMENT

Copying, dissemination, or distribution of these drawings, plans or specifications to unauthorized recipients is prohibited. Do not remove this notice.

Properly destroy or return documents when no longer needed

C.1 INTRODUCTION

The Federal Bureau of Investigation (FBI) has a requirement for continued Job Order Contract (JOC) services to support FBI Quantico Complex, Virginia. The FBI will require JOC services to support construction, alteration, and repair of industrial, commercial, office, utility projects, and minimal design at various FBI facilities on FBI Quantico Complex. These facilities will be within the Quantico Complex. The FBI has a need for project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, and other associated tasks necessary to fulfill the construction requirements of each JOC Task Order.

The Contract Documents include a Construction Task Catalog® containing Prepriced Tasks for construction work with preset Unit Prices. All Unit Prices are based on local labor, material and equipment costs and are for the direct cost of construction.

Bidders will bid two Adjustment Factors to be applied to the Unit Prices. One Adjustment Factor for performing work during Standard Working Hours and a second Adjustment Factor for performing work during Non-Standard Working Hours. The same two Adjustment Factors apply to every Pre-priced Task in the Construction Task Catalog®. Bidders will also bid a Non- Prepriced Adjustment Factor to be applied to Non-Prepriced Work.

This contract will provide for a one (1) year Base Period and up to four (4) Option Periods. All Task Orders issued during any term of this Contract shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the guarantee period may continue, after such period has expired. All terms and conditions of the Contract apply to each Task Order.

As Projects are assigned, the Contractor will attend a Joint Scope Meeting with the Government to review and discuss the proposed work. The Government will prepare a Detailed Scope of Work and issue a Task Order Request for Proposal to the Contractor. The Contractor will then prepare a Task Order Proposal including a Price Proposal, construction schedule, list of proposed subcontractors, and other requested documentation.

The value of the Price Proposal shall be determined by summing the total of the following calculation for each Prepriced Task: Unit Price x quantity x Adjustment Factor, plus the value of all Non-Prepriced Tasks. The Task Order Price shall equal the value of the approved Price Proposal.

If the Task Order Proposal is found to be complete and accurate, the Government may issue a Task Order to the Contractor.

A Task Order will reference the Detailed Scope of Work and set forth the Task Order Completion Time and the Task Order Price. The Contractor will be paid the Task Order Price for completing the Detailed Scope of Work within the Task Order Completion Time.

Extra work, credits, and deletions will be contained in a Supplemental Task Order.

C.1.1 CONTRACTOR COEFFICIENT

There are two Adjustment Factors for this Contract. When preparing a Price Proposal, the Contractor shall select the appropriate Adjustment Factor. The Adjustment Factors are as follows:

Standard Working Hours Adjustment Factor: Monday through Friday 6:00 am to 6:00 pm except Government holidays.

Non-Standard Working Hours Adjustment Factor: Monday through Friday 6:01 pm to 5:59 am and all-day Saturday, Sunday, and Government holidays

The Non-Standard Working Hours Adjustment Factor must be equal to or greater than the Standard Working Hours Adjustment Factor.

For bid evaluation purposes only, the following work distributions shall be used to determine the Award Criteria Figure:

Adjustment Factor

% Weight (For Bid Evaluation Only)

Standard Working Hours 70%

Non-Standard Working Hours 30%

All Unit Prices listed in the Construction Task Catalog® are priced at a net value of 1.0000. The Adjustment Factors shall be an increase or decrease to all the Unit Prices listed in the Construction Task Catalog®. For example, 1.1000 would be a 10% increase to the Unit Prices and 0.9500 would be a 5% decrease to the Unit Prices. Bidders who submit separate Adjustment Factors for separate Unit Prices will be considered non-responsive and their bid will be rejected.

C.1.2 APPLICABLE CODES, REGULATIONS, AND STANDARDS

All works under this contract shall comply with the most current Local, State, and Federal Regulations, to include any subsequent updates as they occur. The latest edition of building codes and regulations shall be followed for all designs, construction, and materials under this contract. If there is a conflict between the codes and/or regulations and these contract specifications, the most stringent requirements shall govern at all times. The Contractor shall maintain a copy of each of these documents available for use during the term of this contract.

C.1.2.1 The FBI Design Guide and the Unified Facilities Guide Specifications shall be used in the preparation and execution of all work under this contract.

C.1.3 STANDARDS

The publications listed below form a part of this specification to the extent referenced (the publications are referred to in the text by basic designation only):

C.1.3.1.1. Code of Federal Regulations (CFR). Occupation, Safety and Health Administration (OSHA) General Industry Safety and

Health Standards (29 CFR 1910), Publication V2206, OSHA

Construction 3 Industry Standards (29 CFR 1926). One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S.

Government Printing Office, Washington, DC 20402.Federal Standard (Fed.

Std.) See also TE 11 Environmental. C.1.3.1.2.1. 313A SAFETY DATA

SHEETS (SDS).

For each TO issued against this contract the Contractor shall for all required SDSs, prepare and submit one copy to the FBI.

C.1.3.1.1.2. Use of Asbestos Containing Material or any Class 1 ozone depleting chemical compounds are prohibited, DA Circular 40-83-4.

C.1.3.1.1.3. Definition of Hazardous Materials. Refer to hazardous and toxic materials / substances included in Subparts H and Z of 29 CFR 1910 and to others as additionally defined in Fed. Std. 313. Those most commonly encountered include asbestos, lead-based paint, polychlorinated biphenyls (PCBs), explosives and radioactive material, but may include others. The most likely products to contain asbestos are sprayed-on fireproofing, insulation, boiler lagging, pipe coverings, and vinyl floor tile and/or it’s associated.

C.1.4 WORK TYPES

C.1.4.1 Standard Work

Defined as the period from 6:00 a.m. to 6:00 p.m., Monday through Friday, excluding Federal holidays. All work shall be performed during this period unless otherwise authorized by the CO (access to work sites may be restricted to this period due to mission requirements) and approved at least 48 hours in advance, or unless otherwise specified in the TO.

C.1.4.2 Non-Standard Work

Defined as the period outside of Standard Work. The nonstandard coefficient may be used to account for work on weekends and during non-standard hours only, and to accelerate a TO to include multiple shifts both during standard hours AND nonstandard hours. Only work specified by the CO, prior to issuance of a TO, or subsequent modification that identifies work requiring non-standard work hours, shall be multiplied by the nonstandard coefficient.

C.1.4.3 Minimal Design

The government will require a conventional design developed up to 35% stage for renovation and repair projects (project dependent). If the design requires the services of a registered architect or engineer and if the SOW does not specifically require design services, it is outside the parameters of minimum design. The contractor is then responsible for submitting documentation that substantiates the proposed approach.

The Government shall only provide basic concept design, sketches, and/or drawing(s) information for a specific work requirement. The Contractor must demonstrate design capabilities of providing quality, cost effective minimal design for multiple TOs simultaneously, which shall comply with Government requirements and all applicable building codes and governing authorities. The Contractor will be provided with the Government’s initial concept design and SOW for each TO. The Contractor shall then be responsible for further development of the Government’s concept design to a point where the Contractor’s designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The Contractor’s design must fully comply with the Government’s concept design requirements as well as all governing codes, UFGS, and the FBI Quantico Design Guide and Construction Standards Guide which will be provided at award in a pdf document. The Contractor is expected to use recognized industry standard practice in determining proposed design materials and methods unless the Government specifies otherwise.

C.2 CONTRACTOR PERSONNEL/PROGRAMS/EQUIPMENT MATERIALS

and SERVICES

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to health, safety, security, general well-being, or operational missions of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee's duties, that employee will be able to understand, read, write, and speak English (speaking skills are not required where a contractor employee is hearing impaired).

C.2.1 PERSONNEL

C.2.1.1 Program Manager:

Shall have a minimum of fifteen (15) years of construction related services and either superintendence or senior construction management experience. The Program Manager for the Job Order Contract shall have a minimum of five (5) years of experience managing or working on a Job Order Contract and a positive past performance overseeing multiple projects of varying complexity with successful completion of those projects on time and within budget. The PM shall have the ability to commit the Contractor, respond to all the various types of service support for the JOC and not delay proposal responses to the Government. The Program Manager shall coordinate all Contractor personnel and Tasks and facilitate any required conflict resolution measures.

C.2.1.2 Project Manager:

The PM shall have minimum of eight (8) years’ experience in job order contract type tasks, handle multiple job orders at the same time, maintain cost, schedule and risk levels in accordance with industry and Governmental standards. The PM shall have some project management training with and be ready to stand in for the Program Manager for short periods of time not to exceed two (2) weeks.

Project Management Professional and Licensed Professional Engineer would both be considered, however, individuals with certifications, such as, Project Management Institute would receive greater preference in conjunction with relevant prior work experience.

The Project Manager (PM) shall respond to a standard task order request within forty-eight

(48) hours and within two (2) hours for an emergency task order request.

C.2.1.3 Superintendent:

Superintendent shall have minimum of ten (10) years’ experience in job order contract type tasks, handle multiple job orders at the same time, maintain cost, schedule and risk levels in accordance with industry and Governmental standards. The Superintendent shall be experienced in multi-skill trade integration for project completion and communicate project status to the PM and the Government.

C.2.1.4 Safety Officer (SO)/Site Safety Health Officer (SSHO):

As outlined in US Army Corps of Engineers Safety and Health Requirements Manual (EM 385- 1-1, 2014) the Site Safety Health Officer shall:

• Be a full-time responsibility. The SSHO shall be present at the project site, located so they have full mobility and reasonable access to all major work operations during the shift.

• Be an employee other than the superintendent, unless specified differently in the contract and coordinated with the FBI-Quantico Safety Office, and

• Report to a senior project (or corporate) official.

The SSHO, as a minimum, must produce a copy of their instructor-signed OSHA 30- hour training card (or course completion if within 90 days of having completed the training and card has not yet been issued). In addition, the SSHO is also required to have proof of employment for:

• Five (5) years of continuous construction industry safety experience in supervising/managing general construction (managing safety programs or processes or conducting hazard analyses and developing controls), or

• Five (5) years of continuous general industry safety experience in supervising/managing general industry (managing safety programs or processes or conducting hazard analyses and developing controls), or

• If the SSHO has a Third-Party, Nationally Accredited (ANSI or National Commission for Certifying Agencies - NCCA) SOH-related certification, only 4 years of experience is needed.

The SSHO shall maintain competency through having taken 8 hours of documented formal, on- line, or self-study safety and health related coursework every year. Examples of continuing education activities that meet this requirement are writing an article, teaching a class, reading/writing professional articles, attendance/participation in professional societies/meetings, etc. For projects with multiple shifts, an Alternate SSHO as identified in the AHA will be assigned to insure SSHO coverage for the project at all times work activities are conducted. (Note: The Alternate SSHO must meet the same requirements and assume the responsibilities of the project SSHO. > See Appendix Q for “Alternate SSHO” and “SSHO” definitions.

If the SSHO is off-site for a period longer than 24 hours, an Alternate SSHO shall be provided and shall fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO and shall be on the project site at all times when work is being performed. (Note: DRs are collateral duty safety personnel, with safety duties in addition to their full-time occupation.) If an activity, task or DFOW contains multiple sites and has been assessed and given an activity RAC of low or medium, a DR shall be appointed for each site where remote work locations are more than 45 minutes travel time from the SSHO’s duty location.

The Contractor’s project management team, with the assistance of the SSHO, is responsible for managing, communicating, implementing, and enforcing compliance with the Contractor's Accident Prevention Program (APP) and other accepted safety and health submittals.

The SSHO is responsible for the daily inspection of the jobsite to identify key issues that may affect the safety of the contractors and Government employees. These duties are to include drafting of a safety plan for the project, daily meetings prior to work beginning (“toolbox” meetings), unscheduled inspections of the job site to ensure safety standards are being followed, and review of daily logs documenting compliance with OSHA and other governing laws and regulations.

C.2.1.5 Quality Control Manager

The Contractor shall provide a Quality Control Manager (QCM) to provide quality control during active task orders. The QCM shall perform a minimum of twice daily site visits to each active project site to ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit daily filed notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, and prepare quality control reports.

C.2.1.6 Estimator

The Estimator shall have a minimum of ten (10) years’ experience with four (4) years of Job Order Contract estimating or task order type contracting experience. It is a requirement that the estimator must sign off on all eGordian CTC proposals prior to review by the Government.

C.2.2 Sub-Contractors The PM shall have the ability to manage and control multiple subcontractors at multiple work sites. The Contractor shall schedule all jobs and adequately man all construction sites to ensure all projects are completed as rapidly as possible and that no site is left idle for more than seven calendar days. The PM shall provide to the CO a completed Statement of Prime Contractor (SF1413) within seven calendar days after any subcontractor award regardless of tier (IAW FAR 52- 222- 11). Subcontractors shall be selected from within a 50-mile radius of the FBI Quantico Complex. If the required subcontracting trade/specialty is not able to be obtained within the 50-mile radius the contractor shall locate and submit to the Government a subcontractor for approval.

C.2.3. Partnering

To accomplish this contract most effectively, the Government requests the formation of a cohesive partnership with the Contractor and its subcontractors. The partnership will draw on the strength of each organization/subcontractor to achieve a quality project done right the first time, within the budget, on schedule, and without any safety mishaps. Formal contractor and sub-contractor partnering sessions are required to foster this partnership with the Government. The contractor shall have agreements with subcontractors that all proposals will be developed using the eGordian CTC. Subcontractors will have the ability to access the eGordian CTC and submit their task lines to the contractor for use in the contractor’s proposal to the Government.

C.2.4 Professional/Technician/Craftsman Qualifications.

The PM shall ensure all employees, to include sub-contractor employees have valid licensing/certifications to accomplish applicable contract requirements before starting work under this contract, and are in compliance with all federal, state, and local regulations and environmental requirements or laws, and are qualified, competent, and capable of handling all assigned tasks. The following qualifications are not all inclusive:

C.2.4.1. Technical Competence. All Project Managers, Quality Control Managers and Project Superintendents shall have the minimum years of experience performing in that function as stated above, and all nonprofessional and/or technician project managers shall have relevant experience in the discipline they are designing.

C.3 PROGRAMS

C.3.1. Quality Control Program.

All labor, equipment, materials, and rentals/fees required to provide the Quality Control

Program shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

C.3.1.1. Quality Control Plan. In compliance with the contract clause entitled "Inspection of Services" (FAR Clause 52.246-4), the Contractor shall provide a Quality Control Plan (QCP) with their proposal that contains, as a minimum, the items listed in paragraph C.3.1.1. The QCP shall become a compliance document for all work accomplished under all TOs. Any subsequent modifications shall be submitted to the CO for acceptance before implementation.

C.3.1.1. Minimum Requirements. The plan shall include:

C.3.1.1.1 Inspection System. A description of the inspection system that covers all tasks and services required to perform work on each TO. The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of a quality control inspection schedule, and the title and organizational placement of the inspectors. Additionally, control procedures for any government provided keys or lock combinations shall be included.

C.3.1.1.2 Identification/Prevention Methods. A description of the methods to be used for identifying discrepancies, eliminating negative trends, and preventing defects in the quality of work performed.

C.3.1.1.3 Documentation. A description of the records kept to document inspections and corrective, or preventive actions taken. The records of inspections shall be maintained and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. As a minimum, daily superintendent production reports and all QCM inspections must be performed and documented within the system of record. Copies of inspection reports and daily reports for all active projects shall be supplied to the CO and COR on a weekly basis.

C.3.1.1.4 The Contractor shall maintain “as-built” record drawings during the progress of the job to serve as a record of all changes and corrections from the original layout on the drawings. Locations of all sub-surface utility lines shall be detailed on the record drawings.

In order that all buried or hidden items may be determined in the future, the drawings shall show their location using offset dimensions to two permanent fixtures or landmarks. This marking method shall be used to locate the end of each run and all changes in direction.

Valves, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a known reference point. The average depth of the item shall be recorded.

Final “As-Built” record drawings shall be stored in the system of record and submitted to the CO and COR upon project completion in both hard copy and on CD ROM. Failure to maintain record drawings may result in retention from progress payments, and notation on the performance evaluation of record. Shop drawings shall be submitted for projects (particularly fire alarms/sprinkler plans) with a “red marked” version to be submitted to COR for final approval.

C.3.1.1.5 The contractor to produce/modify BIM model as-builts to reflect changes for facilities that have BIM as-built models.

C.3.1.1.6 The Contractor shall provide materials lists to include trade names, brand names, model number, and ratings (if appropriate) for all materials necessary for a complete job.

Material submittals shall be provided for all proposed materials in the form of cut sheets. No materials shall be installed without prior written approval of the CO or the COR. Any materials installed without prior approval shall be removed and replaced at no cost to the Government if they are deemed unacceptable. All O&M manuals and product warranty information shall be delivered to the COR electronically at the completion of each individual TO.

C.3.1.1.7 The Contractor shall follow the “Authority Having Jurisdiction” (AHJ) for fire alarm and sprinkler requirements when modifying existing spaces within a building. Project designs shall be submitted for AHJ review at least 15 business days before TO approval.

C.3.1.1.8 Projects occurring on the FBI Campus. The Contractor shall obtain the POR (if applicable) from Owner and ensure design and construction compliance with POR.

The contractor shall ensure design and construction within existing FBI facilities is in compliance with the most recent published version of the FBI Quantico Design Guide and Construction Standards Guide.

C.3.1.1.9 The contractor shall have at least one (1) hardcopy full set of Government provided designs on the project site while work is being performed. The size shall be no less than Arch D (24”x36”).

C.3.1.1.10 Conceptual design effort is defined as the capability to provide shop drawings and preliminary specifications of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning (HVAC) equipment suppliers, fire suppression system suppliers, and the like.

C.3.2 HEALTH AND SAFETY PROGRAMS

All labor, equipment, materials, and rentals/fees required to provide the Health and Safety Programs shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

C.3.2.1 Non-Compliance Actions. The CO will notify the Contractor of any noncompliance of health or safety requirements, and the required action to be taken (notification delivered to the Contractor representative at the worksite shall be deemed sufficient). The Contractor shall take immediate corrective action to rectify all violations. If the Contractor fails, or refuses to promptly comply, the CO may issue a Stop Work Order ceasing all, or part of the work for a stop work order issued for non-compliance actions, until satisfactory corrective action has been taken. The Contractor shall not claim for costs, damages, or time extensions due to Stop Work Orders based on non-compliance with health or safety requirements.

C.3.2.2 Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual. The Contractor shall comply with all pertinent provisions of the most current version of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual. The Contractor is responsible for compliance with the provisions of this manual, to include sub- contractors.

C.3.2.3 Accident Prevention Plan (APP). The Contractor shall submit a General Site- Specific Accident Prevention Plan within fifteen (15) calendar days after award of the contract. The plan shall be accepted by FBI-Quantico Safety before work begins and shall be updated as conditions change. The APP shall be archived using the chosen project management software.

C.3.2.4 Activity Hazard Analysis (AHA). Risk management is a business process that includes the identification, assessment, and prioritization of risks, followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events to an acceptable level. The FBI-Quantico uses the Activity Hazard Analysis (AHA) as part of a total risk management process. AHAs shall define the steps being performed within the activity, task or Defined Feature of Work (DFOW), and identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented. Before beginning each work activity, task or DFOW, the Contractor performing that work activity shall prepare the initial AHA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk). Additional requirements are outlined in EM 385-1-1.

C.3.2.5 Records/Notification. The Contractor shall maintain accurate records and shall notify the CO in the prescribed manner of, all exposure data, accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract.

C.3.3 Environmental Programs

Prior to becoming what is now known as the Federal Bureau of Investigation (FBI) Quantico, the land generally east of the Lunga Reservoir was used for military training.

Specifically, the FBI Academy land is located in the firing fans of what were multiple military artillery and mortar ranges between approximately 1943 and the mid-1950s.

This means the land where the FBI Quantico is located is known or suspected to contain material(s) that potentially presents an explosive hazardous risk. Munitions and Explosives of Concern (MEC) and Material Potentially Presenting an Explosives Hazard (MPPEH) have been found within the described areas of the areas of the proposed work.

The Contractor is required during any excavation and/or ground disturbing activities in the UXO-33 area where the possibility of a UXO exists, or may be encountered, to provide a UXO qualified technician on-site during all groundbreaking activities to provide UXO support as required.

C.3.3.1 Requirements for Construction Storm water Management.

For any proposed construction/ alteration actions performed on FBI-Quantico properties, the following requirements must be met prior to project implementation.

The Contractor is to meet the standards for any land disturbance subject to Chesapeake Bay Preservation Act (CBPA) requirements. Contractor will consult with the FBI’s Environmental Program Manager through the FBI’s project manager for specific requirements for the project.

The Contractor shall perform, track, participate, implement, and comply with stormwater pollution prevention minimum control measures, protocols, and best management practices (BMPs) and ensure that water quality standards are not violated in accordance with FBI Quantico Complex’s MS4 General Permit VPDES Number VAR040105 and 9 VAC 25-890 – Discharges of Stormwater from Small MS4s.

The Contractor shall support FBI’s low impact design/development (LID) techniques to restore predevelopment hydrology to the maximum extent technically feasible for both new and renovation construction projects regardless of size and shall adhere to designs and guidance found in the contract documents and plans concerning LID for storm water management. LID practices include but are not limited to restoring predevelopment hydrology to the maximum extent technically feasible; promoting natural removal of pollutants such as nutrients, oil, grease, and sediments from storm water; managing rainfall at the point where it falls; and meeting the requirements of the MS4 permit.

The Contractor shall coordinate with FBI Environmental Office to schedule inspections and shall provide timely corrective actions for noted deficiencies.

C.3.3.2. Environmental NEPA Documentation. For all construction or alteration activities not covered by current Environmental Assessments, a Record of Environmental Consideration (REC) must be generated and submitted to the FBI-Quantico NEPA coordinator. This REC must be approved by the FBI NEPA coordinator prior to any ground disturbance for a project. The contractor shall provide a 100% design drawing for each proposed project to the FBI NEPA coordinator 30 days prior to the anticipated start date of the project.

C.3.3.3 Waste Minimization practices should be implemented in accordance with the FBI Pollution Prevention and waste minimization plan, US Army P2 plan and the current Presidential executive order. All discarded Hazardous Materials/ Hazardous Waste/Universal Waste generated from each project must be disposed of in accordance with US EPA RCRA regulations. All other applicable Federal, State, Local and US DOD Environmental regulations and requirements will be adhered to during construction activities located on FBI- Quantico lands.

C.3.3.4 Contractor shall utilize ground penetrating radar (GPR) for assessment of pavement uniformity; detection of anomalies; and determination of thickness and condition of asphalt and concrete pavements, both subbase and sub grade. GPR will also be utilized to identify and locate utilities prior to excavation, coring, or boring activities.

C.3.3.5 Contractor shall provide the government with all survey reports within 3 days of receipt of results.

C.3.3.6 Codes and Standards In the development of the construction documents for the Project, the Contractor must follow the latest published version of the national building codes and other codes and standards stipulated below at the time of the contract task order awards. The Contractor is responsible for determining all the codes and regulations appropriate for this Project and must in no way be relieved of such responsibility. The Contractor must not interpret this list as being complete for all applicable codes and regulations.

If elements of the Codes or Standards listed below conflict with written direction from the local AHJ, those elements will not be enforced by the Government. Where more than one Code or Standard applies, and they do not conflict, the most stringent will be enforced by the Government. Any existing space/building modified as part of this procurement must be brought up to current code standards to the greatest extent feasible.

a) American Concrete Institute (ACI) 301,

b) American National Standards Institute (ANSI) / TIA Standards,

c) NFPA 70, National Electrical Code, NFPA 101, Life Safety Code

C.3.4 Security Programs

C.3.4.1 Security Requirements. The Contractor shall coordinate site access with Security for each visit and personnel badge request.

Office of Security Operations

(OSO):

FBI East Gate Visitor Control

Center

HQ_DIV12_OSO@ fbi.gov

Within five (5) calendar days after award of the contract, the Contractor shall submit appropriate security clearance forms to the Contracting Officer (CO) for each person who will require access to the FBI Facility and/or access to Contract Documents in connection with this project. Refer to Attachment 1 for new guidance that updates limit access requirements and enhances contract security requirements.

The Government does not foresee the Contractor having a need-to-know regarding classified information to complete the scope of this Project. No production, storage, and/or dissemination of classified information is anticipated.

The Contractor shall appoint a Contractor Security Representative (CSR) who will be responsible for coordinating all security issues with the Government and will submit and manage all applications for Limited Escorted Access Requests (LAR). Refer to the Attachments for procedures and processes.

All personnel assigned to a construction project at Quantico will have to go through a vetting process. They do not need a security clearance, but they will need to complete a Limited Escorted Access Request package unless on site for one or two days. Each person will need to submit a completed SF-85, Questionnaire for Non-Sensitive Positions, a FD-857a, Sensitive Information Non-Disclosure Agreement, two completed FD-258s, Fingerprint cards, and if applicable, provide proof of U.S. Authorization to Work (VISA). If born in a Foreign Country and is now a U.S. Citizen, must provide Immigration and Naturalization Service (INS) Certificate, a U.S. Passport, or a Real I.D. Each person will observe the FBI security regulations and procedures set forth for on the site and understand that the security regulations and procedures described remain operational during the full term of this Contract. Qualified Escorts will be required, while on site since the contractor will be responsible for meeting all security requirements for the FBI and the Marine Corps Base.

Cell phones, laptops, and other computing devices and accessories like thumb drives are prohibited in FBI facilities unless a cleared individual has registered his or her device with the FBI Security Office and follows all rules for use. When visiting an FBI facility such devices shall be locked in the individual’s vehicle if not registered.

The Contractor is not permitted to have cameras inside FBI facilities nor take any photographs.

The Contractor may request photographs to be taken by the Government COR/PM. The photographs will be reviewed by the FBI Security Division and upon approval released to the Contractor.

Upon award of the contract, all personnel involved in the process shall have a completed LAR with fingerprints. These individuals shall accurately complete the attached forms and submit them at least 45 workdays before arriving at the FBI space (or as early as possible) for approval. Failure to allow enough time to conduct the checks will result in access delays that cannot be waived.

All roads leading to the FBI Quantico Complex traverse USMC Base Quantico land. Since September 11, 2001, the USMC has maintained vehicle/personnel identification security checkpoints on all USMC Base Quantico roads. Contractor and sub-contractor personnel shall comply with all USMC Base Quantico access and/or checkpoint procedures that now require everyone to acquire a DBIDS card at no additional cost to the FBI. Information about DBIDS can be found online at the following site https://www.quantico.marines.mil/Base-Access/.

C.3.4.2 The contractor will be required to coordinate with FBI Office of Security Operations to ensure that their personnel have the appropriate badges/credentials to perform work on the MCBQ and FBI Quantico Complex. A designated FBI Representative will work with the contractor to file all applications and badging packages to the MCBQ Visitor Center and FBI Visitor Control Center.

C.3.4.2.1 The FBI reserves the right to conduct additional inquiries into suitability and to deny access to the job site of any security contractor personnel.

https://www.quantico.marines.mil/Base-Access/

C.3.4.2.2 The following individuals are prohibited from work under this contract.

• Any person who is a foreign national, non-U.S. citizen or individual who cannot get access to MCBQ, Quantico, VA.

• Dishonorable Discharge: The contractor must employ no person who, as a former member of the Armed Services, received a dishonorable discharge, bad conduct discharge, general discharge under other than honorable conditions, or any punitive discharge.

C.3.4.3 Facility Access Security Requirement. All contractor and subcontractor personnel requiring access to project information and/or access the construction site, or access to other Government facilities must successfully complete a Government limited background investigation. Required forms to be completed include the following:

FD-258, (Fingerprint Card, (2) two)

SF-85, Questionnaire for Non-Sensitive Positions

Authorization for Release of Information (page 6 from SF-85)

Documentation for Foreign Born Candidate (if applicable)

Access to Government facilities and the job site will be granted only where such access is clearly consistent with the mission and responsibilities of the Government. If for any reason a contractor or subcontractor employee is denied access, the Government will not disclose to the contractor or subcontractor the reason for denial, nor shall the Government be held liable for any expense in the replacement of the denied individual or any cost incurred by the contractor or subcontractor as a result of such denial.

C.3.4.3.1 Classified and/or Sensitive or Restricted Areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. Contractor shall coordinate with the COR and facility security office for access.

C.3.4.3.2 Submittals and Document Security. All submissions must be submitted in both electronic and hardcopy formats and delivered to the CO and/or the COR. The following paragraph shall be included on the cover page of all submittal documents and on the label of all magnetic media:

SENSITIVEBUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES

GOVERNMENT

Copying, dissemination, or distribution of these drawings, plans or specifications to unauthorized recipients is prohibited.

Do not remove this notice.

Properly destroy or return documents when no longer needed

C.3.4.3.3 Document Handling/Duplication/ Access.

The Government’s systems, drawings and/or specifications related to the contractor typically considered, while not classified, to be SENSITIVE to the Government. The documents will be released to the contractor specifically with the understanding that only those employees who have been granted security clearances by the FBI and with a need-to-know shall have access to the documents. When granted access contractor has access to these documents following a preliminary review by the FBI and the contractor firm shall have the responsibility for overseeing access to these documents among its employees to ensure that the Documents are maintained in a secure manor. As a minimum, documents shall be secured in locked file cabinets with established procedures for key control.

The Contractor shall not permit the duplication of the documents or any portion thereof, for other than its own use as required by this effort without the prior written consent of the government CO.

The contractor shall only permit access of the documents to its employees on a need to-know basis. Prior to permitting access to the documents by individuals or representatives of the contractor or other consultants, a determination by a principal of the firm must be made that the individual or consultant has a legitimate and verified need to see the documents in order to complete performance of this effort. The contractor must notify the Government CO in writing of this determination and request written approval for the employee, representative or other consultant from the Government CO.

The contractor shall maintain a list of all the contractor employees and/or consultants that have access to these documents. This list shall be returned to the Government along with the documents and/or deliverables required by this effort upon completion of the contract.

The contractor shall ensure all FBI security requirements are met. If a project is interior to FBI space, security will weigh in with inspection (50%, 90%, accreditation) and wall closure requirements that the contractor must adhere to.

Materials and equipment may not be stored at the job site lay down area after work hours unless approved in advance by the COR. The availability of job site lay down areas is dependent upon TO size and location of the work.

C.3.5 Equipment, Materials and Training Services

All labor, equipment, materials, and rentals/fees required for all contractor required, and contractor provided equipment, materials and services to the Government shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient. All labor, equipment, rentals, etc., is identified through RS Means shall be priced separately.

C.3.5.1 Contractor Required Equipment, Materials, and Services

The contractor shall maintain, throughout the life of the contract for its own operations, all equipment, phone, and e-mail service in sufficient quantity for its staff to comply with the contract requirements, and that is compatible with the contractor provided equipment, materials, and services that the contractor is required to provide to the Government.

C.4 Ordering Procedures

General

As the need arises for performance under the terms of this contract, the CO or his/her authorized representative will notify the Contractor of the requirement and conduct a joint scope meeting in which the Government will provide a basic scope of work and any relevant drawings. Within two (2) working days of the Joint Scope Meeting, the Contractor shall establish verbal contact with the CO or authorized representative to further define the final detailed scope of work.

The Contractor does not have the right to refuse to perform any Project, Pre-priced Task, or Non-Pre-priced Task.

The Contractor shall attend the Joint Scope Meeting and discuss, at a minimum, the following items:

a. The work to be performed

b. Presence of hazardous materials

c. Required permits

d. Long lead time materials

e. Protocol for workers entering the site

f. Staging area and areas that are off-limits

g. Subcontracting goals (if applicable)

h. Construction schedule and work hours – with critical milestones and phasing requirements

i. Controlled inspections, testing requirements

j. Value Engineering suggestions

k. Organization of Price Proposal – by location, by corner, etc…

l. Due Date for Detailed Scope of Work and for Task Order Proposal

C.4.2 Finalizing the Requirement’s Detailed Scope of Work

After the Joint Scope Meeting, the Government or contractor if directed by the CO or their representative will prepare a draft Detailed Scope of Work for the requirement which will reference any drawings, specifications, sketches, photographs and other documents required to accurately describe the work to be performed. When an acceptable Detailed Scope of Work has been prepared, the Government will issue a Task Order Request for Proposal (TORFP) that will require the Contractor to prepare a Task Order Proposal. The Detailed Scope of Work, unless modified by both the Contractor and the Government, will be the basis on which the Contractor will develop its Task Order Proposal and the Government will evaluate the same.

The Government may, at its option, include quantities in the Detailed Scope of Work if it helps to define the Detailed Scope of Work, if the actual quantities required are not known or cannot be determined at the time the Detailed Scope of Work is prepared, if the Contractor and the Government cannot agree on the quantities required, or for any other reason as determined by the Government. In all such cases, the Government shall issue a Supplemental Task Order adjusting the quantities appearing in the Detailed Scope of Work to the actual quantities.

If the Contractor requires additional information to clarify the Detailed Scope of Work before preparing the Task Order Proposal, the Contractor will make such request quickly so that the Task Order Proposal can be submitted on time.

C.4.3 Preparing the Task Order Proposal

The Contractor will prepare a Task Order Proposal including:

a. Price Proposal;

b. Support Documentation for Non-Prepriced Tasks;

c. Construction Schedule;

d. List of Subcontractors; and

e. Other requested documents.

The Contractor will prepare Task Order Price Proposals in accordance with the following:

Pre-priced Task: The Contractor shall select the appropriate Prepriced Tasks, enter the accurate quantities, and select the appropriate Adjustment Factor to be used for each such Prepriced Task.

The Contractor shall use the Adjustment Factors in effect on the date the Price Proposal is due, even though the Task Order may be issued after the Adjustment Factors have been updated.

a. Pre-priced Task: The Contractor shall select the appropriate Pre-priced Tasks, enter the accurate quantities, and select the appropriate Adjustment Factor to be used for each such Pre priced Task. The Contractor shall use the Adjustment Factors in effect on the date the Price Proposal is due, even though the Task Order may be issued after the Adjustment Factors have been updated.

b. Non-Pre-priced Task: The final price submitted for Non-Pre-priced Tasks shall be according to the following formula:

A = The hourly rate for each trade classification not in the Construction Task Catalog® multiplied by the quantity B = Lowest of three independent quotes for all materials C = The hourly, weekly, or monthly rate for each piece of equipment not in the Construction Task Catalog® multiplied by the quantity D = Lowest of three subcontractor quotes E = Allowable Overhead and Profit = (A + B + C) x 15% F = Subcontractor Allowance = D x 10% Total Cost of Non-Pre-priced Task = A + B + C + D + E + F

After the cost for a Non-Pre-priced Task has been approved, the Government may determine that such cost shall be fixed for all future Price Proposals and will not require subcontractor quotes for price determination. The Government reserves the right to request the Contractor provide current quotes for any Non-Pre-priced Task approved previously.

The value of the Price Proposal shall be calculated by summing the total of the calculations for each Pre-priced Tasks (Unit Price x quantity x Adjustment Factor) plus the value of all Non-Pre-priced Tasks.

Whenever, because of trade jurisdiction rules or small quantities, the cost of a Pre-priced Task is less than the actual cost of the labor and material to perform such Pre-priced Task, the Government may permit the Contractor to be paid for such Pre-priced Task as a Non-Pre-priced Task or use Pre-priced Tasks for labor and the material component pricing of the Pre-priced Task to cover the actual costs incurred. Provided, however, that there is no other work for that trade on the Project or the other work for that trade cannot be scheduled at the same time and the actual cost does not exceed $1,000.

Contractor shall make the necessary arrangements for and obtain all filings and permits required to perform the Detailed Scope of Work, including the preparation of all drawings, sketches, calculations and other documents and information that may be required therefor. If the Contractor is required to pay an application fee for filing a Project, a fee to obtain a building permit, or any other permit fee to the City, State or some other governmental or regulatory agency, then the amount of such fee paid by the Contractor for which a receipt is obtained shall be treated as a reimbursable task.

To compensate the Contractor for the JOC System License on reimbursable work, the adjustment applied to reimbursable tasks shall be equal to 1.1000.

The Contractor shall provide incidental engineering and architectural services required in connection with a particular Task Order including drawings and information required for filing.

Incidental engineering and architectural services do not include stamped drawings, or assignments which consist of more than 4 hours of a professional’s time.

The Contractor's Task Order Proposal shall be submitted by the date set forth in the Request for Task Order Proposal.

The amount of time allowed for the Contractor to prepare the Task Order Proposal will depend on the complexity of the Detailed Scope of Work and on the date by which the Government requires the Detailed Scope of Work to be completed. Generally, the Contractor will be allowed between three (3) days to prepare the Task Order Proposal.