FBI Quantico JOC PreIndustry Day Pres - April 2022_04012022.pptx
PPTX presentation 2 MB Posted
- Solicitation number
- 15F06722R0000138
About this file
This document provides details for a Job Order Contract (JOC) opportunity with the Federal Bureau of Investigation (FBI). The FBI requires JOC services to support construction, alteration, and repair projects at various FBI facilities in Quantico, Virginia. This will include project management, planning, estimating, labor, materials, equipment, tools, supervision, design, and other associated tasks. The contract will have a one year base period and four one-year option periods, for a total period of up to five years. The solicitation will be a request for proposal with a 100% small business set-aside. Awards will be made using best value selection. The North American Industry Classification System code is 236220 for commercial and institutional building construction. Interested parties should contact the FBI for additional information and to attend an industry day on April 5, 2022, with a maximum of three representatives per company. Responses are due by March 30 to RSVP for the industry day.
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FBI Complex, Quantico VA
Job Order Contract (JOC)
Pre-Solicitation / Seed Project site visit
April 5, 2022
Pre-Solicitation / Site Visit Agenda JOC Overview The Contract Documents Contract Specifics Understanding the Construction Task Catalog® (CTC) Calculating the Adjustment Factors Completing Price Proposal Sheet – Adjustment Factors Considerations Review of Key Points Offer Submission
JOC Overview Indefinite delivery/indefinite quantity process (IDIQ) Enable contractors to complete a substantial number of individual projects with a single bid Tasks based on competitively-bid, preset prices
Saves time and money Provides transparency and auditability
Definition Value
JOC Overview:
Umbrella Contract
Why JOC Works For Contractors Quality work is rewarded with more work Profit is a function of volume Volume is driven by performance JOC provides a steady flow of work Win a higher percentage of proposed projects Easier process for project proposals Long-term relationship with FBI Good work is rewarded with more work Develop partnership with ASRC Ability to leverage Subcontractor and Supplier relationships Ability to sell value, not just compete to be the lowest price
Why JOC Works For Contractors Reduced Risk Fixed prices No negotiations Payment for every element of work performed Ability to provide input during scope development Eliminates quibbling over change orders Reduced chance of claims Larger presence and enhanced reputation in the local community
Why JOC Works For FBI A Fixed Priced, Fast Track Procurement Process Job Orders are Lump Sum The Ability to Accomplish a Substantial Number of Individual Projects with a Single Competitively Bid Contract Contractor Has A Continuing Financial Incentive To Provide Responsive Services Accurate Proposals Quality Work on Time Timely Close Out Future Purchase Orders Tied to Contractor Performance No Obligation To Award Specific Projects FBI can Use All Other Methods For Accomplishing Projects
Why JOC Works For Facility Owners Increases use of local subcontracting businesses The absence of pre-established quantities inhibits trade staffing by the prime contractor.
Responsiveness requires the prime to use multiple local subcontractors.
No bonding requirement for the sub, faster payment, and less red tape, thereby expanding business opportunities for small businesses FBI reviews and approves all Subcontractors prior to issuing Job Orders Increases Transparency FBI Has the Ability to See and Review the Back-Up Pricing Details Schedule Flexibility No Shelf Life for Prices or Job Orders Fast procurement cycle is good for end of fiscal year projects
The JOC Process
The Contract Documents The Request for Proposal The Construction Task Catalog® The Technical Specifications
The Solicitation Documents The Request for Proposal Price Proposal Sheets (Adjustment Factors) Qualification Statement Department of Labor Wage Rates – Wages determined on Fairfax, VA vicinity Representations, Certifications, and Acknowledgements General Terms and Conditions JOC Procedure for Ordering Work FAR – Agency Terms and Conditions Form of Subcontract
Catalog of Pre-Priced Construction Tasks Organized by Construction Specifications Institute (CSI) Based on Local Labor, Material & Equipment Costs The tasks represent the “Scope of Work” for the contract
The Contract Documents:
Construction Task Catalog®
Contractor must review and understand “Using the Construction Task Catalog®” Rules of the game Make sure you get paid for all appropriate tasks Pages 00 – 1 to 00-6 of the CTC
Understanding the General Rules of the Construction Task Catalog®:
Unit Prices are for Complete and In-Place Construction Unit Prices Include Labor, Material and Equipment. Do Not Add Labor to Repointing Task.
Unit Prices Include the Cost of Delivery to Project Site, Unloading, Storage and Handling. Delivery Height is up to 2 Stories Unit Prices Include Testing, Calibration, Balancing Etc. for New Work Unit Prices Include all Fasteners, Bolts, Anchors, Adhesives Etc. For New Work Unit Prices for Tasks Such as Windows, Doors, Frames, Countertops Etc. Include Sealant and Caulk
Understanding the General Rules of the Construction Task Catalog®:
Demo Price Includes Loading into Truck or Dumpster.
If Item Demolished as Part of Different Task, It will Not be Paid for Separately Contractor Paid for Installed Quantities Only. Waste is Included in Unit Price Assembly Prices take Precedence over Component Pricing 14’ Working Height for All Work Except Masonry 4’ Working Height for Masonry Dumpsters are a Separate Task
Understanding the General Rules of the Construction Task Catalog®: Contractors Never Get Paid Separately For the Following Moving and Returning Furniture. For Example, Moving Classroom Furniture to Paint Labor for Protecting Work in Place. For Example, a Laborer to Stay After a Concrete Pour Minor Barricades and Signage Portable Toilet, Field Office, Field Office Equipment for Contractor’s Use Layout, Site Engineering for the Work Itself
Non Pre-Priced Tasks
Non-Pre-Price Task is an exception, need to know the CTC Contractor must have permission from FBI to use Non-Pre-price Task prior to submission Three (3) Quotes on vendors’ or subcontractors’ letterhead Justification for less than three (3) Quotes Contractor is paid the amount in the following formula:
Total Cost of Non-Pre-Priced Task X Non-Pre-Priced Adjustment Factor
The Technical Specifications Specifies Quality of Materials and Workmanship Corresponds with Tasks in the Construction Task Catalog®
Contract Specifics At this time, FBI Cannot:
Identify or Commit to any Specific Project or Location Identify or Commit to any Specific CTC Tasks or Quantities
Contract Specifics Include:
Work Includes Miscellaneous General Construction Located FBI Complex, Quantico, VA.
Bid Guarantee Bond = $25,000 Base Term – 1 Year Potential of Four (4) Additional Terms of One-Year each Estimated Annual Value is $7,500,000 with an estimated escalation of 7% per option year Primary teaming agreements with sub-contractors for the following disciplines will be given a favorable rating: Electrical, Plumbing, Mechanical, and HVAC.
Contract Specifics:
Price (Adjustment Factors)
| PROJECT DISTRIBUTION | |
| Standard Work Pre-Priced (Work performed from 6:00am – 6:00pm Mon - Fri) | 95% |
| Non-Standard Work Pre-Priced (Work performed outside of standard work hours) | 2% |
| Standard Work Non-Pre-Priced (Work Performed from 6:00am – 6:00pm Mon-Fri) | 2% |
| Non-Standard Work Non-Pre-Priced (Work performed outside of standard work hours) | 1% |
Price (Adjustment Factors)
Performance and Payment Bond Separate Bond Required in the Amount of $1,000,000 Cost of Payment and Performance Bond(s) to be Included in the Adjustment Factors Payment bonds should cover the total annual amount of the base year and each option year for the life of the contract IAW FAR Part 28.102
Differing Site Conditions or Changes in Scope Priced from Construction Task Catalog® Supplemental Job Order No Negotiated Change Orders
Contract Specifics
Contractor License Fee Access to Gordian’s JOC Management Software, Construction Task Catalog®, other proprietary materials Most advanced technology and data in the marketplace.
Paperless Efficient Tasks and prices input directly... no fishing through old files and estimating books for costs JOC process training Software training Software support: 8AM to 8PM EST Monday - Friday Included in the Contractor’s Adjustment Factor Consider as an Overhead cost 1.95% of Job Order Price
Calculating the Adjustment Factors: Method to Calculate Use Historical Project Data Select a Completed Project You Know Scope and Direct Costs Price Project From CTC Add on Overhead and Profit Calculate the Adjustment Factor
Calculating the Adjustment Factors:
Sample Project: Detailed Scope of Work Interior Renovation Doors and Hardware Replace 12 interior doors, hinges and hardware Doors shall be 3x7, solid core wood doors Grade 2 locksets with knobs Replace 2 push bar exist devices and door closers on exit doors Interior Lighting Replace all lay-in troffer fixtures on first and second floors. 48 in total Replace 4 exit fixtures Replace 12 industrial fixtures in shop area Plumbing Fixtures Replace 8 bathroom sinks, 8 faucets, and 8 toilets in men’s and women’s bathroom in admin building and shop area Replace 4 water fountains Replace Boiler Demo existing boiler and as much piping and venting to accommodate new boiler. Install a new 1028 mbh oil fired cast iron boiler. No access for packaged boiler. Must field assemble sections. Provide new piping as required.
Adjustment Factor for Normal Working Hours Applies
Calculating the Adjustment Factors: Sample Project: Price Proposal
Calculating the Adjustment Factors: Sample Price: CTC vs. Quote Direct Cost of Work from Quotes or Estimates
| Replace Boiler | $ 33,055.73 | |
| Doors/Hardware | $ 8,282.09 | |
| Lighting | $ 13,119.77 | |
| Plumbing | $ 11,886.53 |
TOTAL = $ 66,344.12
| Replace Boiler | $ 34,500.00 | |
| Doors/Hardware | $ 7,250.00 | |
| Lighting | $ 12,750.00 | |
| Plumbing | $ 10,500.00 |
TOTAL = $ 65,000.00
Direct Cost of Work from CTC
Calculating the Adjustment Factors: Sample Price: Putting it all together
| A. | Direct Cost of Work from Quotes | $65,000.00 | ||
| B. | Overhead 10%* | $ 6,500.00 | ||
| C. | Subtotal (Cost & O/H) | $71,500.00 | ||
| D. | Profit 10%* | $ 7,150.00 | ||
| E. | Subtotal (Cost & O/H & Profit) | $78,650.00 | ||
| F. | Price From CTC | $66,344.12 |
Adjustment Factor (= E / F) = 1.1855
*Sample Only. Contractor to determine O/H & Profit.
Prepare this calculation for more than one sample project.
Completing the Price Proposal Sheet
*SAMPLE ONLY
1 1 8 5 5 1 2 3 2 5 1 1 3 5 0 0 4 7 4 2 0 1 2 3 3 0 1 1 3 5 1 2 1 8 6 1 2 2 7 5 1 2 6 5 0 1 2 7 2 5 1 3 1 0 0 0 1 2 2 8 0 1 2 6 5 0 1 2 7 3 0 1 3 1 0
Considerations
Contractors Should Expect To Prepare Incidental Drawings or Sketches for Some Projects Justify Quantity Calculations Explain Detail of Work Prepare Proposals for Some Projects That Might be Canceled Margins on CTC Tasks Vary Some Projects are More Profitable than Others Maintain a Fully Functioning Local Office, including a Trailer onsite for Superintendent & Project Manager - PRIME CONTRACTOR MUST BE WITHIN A 60 MILE RADIUS OF FBI COMPLEX, QUANTICO, VIRGINIA WITH AN ALREADY ESTABLISHED OFFICE/PRESENCE FOR A MINIMUM OF ONE (1) YEAR Hold Required Licenses
Importance of Contractor’s Adjustment Factors Determines Lowest Price AND Used to Price Individual Job Orders Price Proposal Total Becomes the Lump Sum Job Order Price
Risks of Low Adjustment Factors Leads to Arguments in Proposal Review Unsupportable Tasks Exaggerated Quantities Leads to Delays in Job Order Development Takes Longer to Review Proposals Creates an Adversarial Relationship Reduced Volume of Work Will Shorten Contract Lost Profitability No Second Chance to Improve your Margin
Bid Considerations
Review of Key Points Focus on Total Potential Value of Contract Evaluate Construction Task Catalog® Analyze Unit Prices Know the General Guidelines for Using the CTC Contractor Performance Drives Volume Ability to Market Program and Services Responsive Service Accurate Proposals Safe and Clean Project Sites High Quality Construction On-Time Completion On Time Close Out image1.png image2.png image3.png image8.png image4.png image9.png image10.png image11.png image12.png image13.jpeg image14.jpeg image15.png image16.jpeg image17.png image18.png image19.png image20.png image21.png image22.png image23.png image24.png image25.png image26.png
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