15F06722R0000138 Attachment H - Questions (Answered).pdf

Page Number Solicitation Section Paragraph Section Service Area Question Answer

1 Section B B.2.1 Pricing Based on past experience with eGordian, we have often encountered that certain unit costs of the eGordian UPB are significantly lower than real costs. Will the FBI allow leniency for cost modifications if the contractor can provide supporting evidence that the eGordian UPB is not accurate?

This is a Phase II requirment and is not required for Phase I submission.

1 Section B B.3.3 Coefficients Please provide an average task order size so we can properly calculate the coefficent.

Certain costs listed within this section may vary greatly dependant on the nature and size of the task order.

Task Orders will range between $2,000 - $750,000, coefficient factor development is not required in Phase I.

N/A N/A N/A N/A

What is the required turnaround time from site visit to proposal submission per task order?

The Governments anticipation is 14 days after the release of the Task Order Request for Proposal

2 Attachment D F.

What if a contract used for Past Performance only has one Contracting Officer available as a contact?

Yes, you can have one point of contact.

15F06722R0000138_F Y22_Quantico_JOC

Section 6 For Provision 52.215-22 Limitations on Pass-Through Charges-Identification of Subcontract Effort (Oct 2009), please clarify where on the bid form we are to show the salary plan.

Development of a salary plan is not required in Phase I

5 Section L L.4.2 Please clarify if the Project Team includes Subcontractors only in a Teaming arrangement. Finding projects where the Prime Contractor and all Proposed Subcontractors worked together may not be possible.

See updated section L.4.2

5 Section H H.17 Key Personnel Will full-time supervision be required on projects on this contract?

Yes, staff will be required to be on-site to properly manage the program.

6 Section L L.4.4 Section reads past performance projects "must have been performed during the past three (5) years". Please confirm if projects are to have been performed within three

(3) years or five (5) years to be recent.

See updated section L.4.2

6 Section L L.4.4 This section requests we include resumes but exclude names for Key Personnel.

Confirm you are requesting resumes of the Key Personnel, titled by their position but without the name of the Key Personnel.

See updated section L.4.4

6 Section L L.4.3.a.

Confirm it is mandatory for Phase 1 to make Proposed Project Teams with Electrical, Plumbing, and Mechanical Contractor(s).

Per section L.4.3a it is required

6 Section L L.4.3.a.

Confirm if Prime Contractor is to be bound by the Electrical, Plumbing, and Mechanical Contractor(s) throughout the life of the IDIQ contract.

Prime will be bound to the Electrical, Plumbing, and Mechanical sub-contractors for a minimum of six (6) months unless teaming agreements has been voided between parties. Any changes to sub-contractors for the primary disciplines must be aware that the CTC will be used for any and all pricing.

4 Section M Recency Assessment Section reads past performance projects "must have been performed during the past three (5) years". Please confirm if projects are to have been performed within three

(3) years or five (5) years to be recent.

See updated Section M

N/A N/A N/A Confirm if Attachment E- Acquisition Risk Questions, Attachment G - Financial Questionnaire, Attachment J - FD-857a NDA, is to be submitted with the Phase 1 proposal and if so, where shall they be organized within the proposal.

Attacment D, Attachment E, and Attachment O are required for Phase I.

2 Section L L.2.1

Instructions read to name the subject line as "“Questions: Huntsville JOC Solicitation 15F06721R0000156”. This looks to be a different solicitation. Please confirm the name of the subject line to be as "Questions: Quantico JOC Solicitation 15F06722R0000138"

See updated Section L

Page 3 of Section L and Page 1 of Section M

Section L - Instructions, Conditions, and Notices to Offerors Section M - Evaluation for Award

L.3.3.3 M-1

What is the correct order of the Factors to be presented in the Phase I Proposal?

Section L lists:

Factor 1 Prime Contractor within 60-mile radius of Quantico, VA with an established office for a minimum of one (1) year Factor 2 Past Performance Factor 3 Contract Level and Task Order Management Approach Factor 4 Team Organization & Key Personnel Qualifications Section M has this order for Phase I Proposal:

Factor 1: Prime contractor within a 60-Mile Radius of FBI Academy Campus Visitor Center, Quantico, VA Factor 2: Past Performance Factor 3: Team Organization & Key Personnel Qualifications Factor 4: Contract Level & Task Order Management Approach

See updated Section L and M

Section L - Instructions, Conditions, and Notices to Offerors

L.4.1 Please clarify what information you are looking for under “Prime Contractor within 60-mile radius” – how do you want the information presented - a map, narrative, etc?

The contractor must provide a physical address that can be verified via google maps

1 SF1442 #13

N/A

The current proposal due date is May 31. Due to the Memorial Day holiday, we respectfully request a one-week proposal extension.

The Government does not anticiapte extending the due date of Phase I due to the acquisition timeline

4 Section L Table 1.

N/A

This section references the Phase II Volume II factors as Factors 1-4. However, on

pg. 1 of 12 of Section M Evaluation Criteria, they are referenced as Factors 3-6.

Please clarify which is correct.

See updated Section L and M

5-9 Section M Ph I F3, F4; Ph II F1, F2

N/A

According to Section M Evaluation Criteria, Phase I Factor 3 Team Organization & Key Personnel Qualifications and Factor 4 Contract level & Task Order Management Approach appear to be exactly the same as Factors 1 and 2 under Phase II. Are offeror's required to submit new information for these factors in Phase II, or will the information submitted in Phase I be used for evaluation?

Offeror's will not be required to submit new information from Phase I for Factor 3 and Factor 4, as Factor 3 and Factor 4 will be carried over to Phase II. The offerors who are selected to move on to Phase II will only be required to incorporate the same information from Factor 3 and 4 from Phase I into Factors 1 and 2 of Phase II.

RFP # 15F06722R0000138 Attachment H - Questions

5 Section L L.4.2.3 N/A

Some of our clients have indicated they are no longer completing past performance questionnaires (PPQs). Can offeors use previosly completed PPQs in lieu of Attachment C or CPARS/CCASS?

As long as the PPQ is relevant for projects within the last 8 years

5 Section L L.4.2.2 N/A Can offerors use past performance information from sister/affiliate companies?

The FBI will follow all regulations and rules with regard to evaluating affiliate's and/or joint venture's past performance experience, to include those that apply to 8(a) Alaska Native Corporations.

L.4.5 and L.5 Please confirm that L.4.5 Project Schedule and L.5 Cost/Price and Contract Level Coefficients requirements are not required for Phase I submission.

The Project Schedule and Cost/Price and Contract Level Coefficients will only be required in Phase II

L.1.5 and L.1.7 L.1.5, L.1.7

Please confirm where in the Phase I proposal acknowledgement of Amendments, SF1442, and necessary fill-ins for provisions/clauses should be included, or if these elements should be submitted as separate files with Phase I?

Submitted as a separate file with Phase I

L.3.3.

Please confirm if the PPI form can be inserted into the Phase I proposal for the Past Performance Factor and will not be included in the font requirements for the proposal?

Yes

L.3.3.3

Please confirm that offerors are to submit only Phase I requirements at this time and that offerors will be notified if selected to respond to Phase II?

Yes, only Phase I requirements are required at this time

L.4.2.2

Please confirm that offerors can propose teammates' experience for past performance.

You may use teammates experience if it is a joint venture

L.4.4

Please indicate the minimum security clearance requirements, if any, for key personnel.

Security Clearances are not required

L.4.4

Can the Government please provide a complete listing of on-site Key Personnel?

The listing of on-site key personnel is at the discretion of the offeror to ensure proper management is readily available to resolve any potential issues

L.4.4

Section L.4.4 Factor 4: Team Organization & Key Personnel Qualifications requires qualifications of onsite staff. Can the Government please clarify if resumes of on-site key personnel are desired in this section? If so, can resumes of KP be considered outside of the page count for this section?

No, resumes of key personnel are included with the page count for this section

L.4.4

For the Staffing Matrix requirement, the Government provides a sample matrix table -please confirm that the Government does indeed want offerors to include salary range information for Key Personnel in the Staffing Matrix submitted with the Phase I proposal?

This section has been removed

L.4.4

Please confirm that the organizational diagram is the same as an organizational chart?

Yes it is the same as the organizational chart

L.4.4

Does the Government require proof of licenses, registrations, and certifications held by personnel to be submitted with the Phase I proposal? And, if so, where in the proposal should offerors include this information and are these submittals outside of the total page count for the volume?

The Government does not require proof of any licenses, registration, and certifications. May be required to be presented at the Governments request.

6, 7 L.4.4

Please confirm that only on-site Key Personnel resumes are required to be submitted with Phase I, as there is mention of resumes in two separate sections of the RFP?

Resumes are required for all key personnel identified whether on-site or off-site.

L.3.2.2 What is the Government's maximimum limit on the size of an email attachment?

25MB, multiple emails are allowed during submission please state email 1 of __ in subject line

L.4.4

Please confirm if design key personnel resumes are to be submitted with Phase I under Factor 4?

Design key personnel resumes are not required

L.3.2

If the Government is validating Phase I proposal as they are received, please provide clarification on how the top 5 offerors will be selected to move to Phase I if not all offerors are reviewed by the Government until the May 30 deadline?

All offers that are received by the due date of 31 May 22 will be evaluated utilizing the Phase I criteria for selection to Phase II.

L.3.2

Please provide clarification on what "validating" means when referencing the Government's evaluation of Phase I proposals as they are received.

The Government will validate each submittal to ensure all required Phase I documents are received

L.3.3.3

Please confirm that Volume I should be submitted as one PDF document that includes all Sections within one document and not separate document submission for each Factor?

Each Factor can be submitted as a separate PDF

4 L.4.1 Does the Government require SAM UEI on the Cover Letter? Yes

L.4.2

Please define Prime and Sub relationship? Would Prime and Sub relationship be defined as General Contractor and Design Firm?

A strong working relationship with key trade partners (i.e. have performed together on previous jobs)

L.4.3

Are primary teaming arrangements with MEP subcontractors required at Phase I submission?

Yes

If offerors are only to submit Phase I Volume I requirements by May 31 - how long will the Government provide offerors to prepare and submit Phase II Volume II requirements, if selected? Will the Government set a Phase II deadline for all selected offerors?

The Government will provide ample time for the offerors selected for Phase II to submit their proposals with an established submission date

Please confirm that Phase II Volume II will be submitted as a separate document from Phase I Volume I?

Yes, however Phase II documents are not required at this time with initial submission during Phase I

L.4.1 Is a TOC, Glossary, Cross Reference Matrix required for Phase II Volume II?

Phase II requirements are not to be submitted at this time

L.4.4

Referencing Qualifications and Responsibilities for Onsite Staff - can the Government please clarify if offeror's are to propose onsite staff specific to the Seed Project or provide our general Task Order management personnel for on-site projects?

General Task Order management personnel

Is the Sample Project a real project that will be awarded or a fictitious project?

The Seed Project will be the first task order awarded on the contract

Can the Government please provide a magnitude range for the sample project? $2,000 - $750,000

Is the sample project a design-build project or is it already designed?

The seed project is a part of Phase II and not required for Phase I

Are MEP subcontractors required to be identified at the Phase I proposal level? Yes, it is to be included with Factor 4.

Will the Government accept previously submitted PPQs?

Yes, as long as they meet the 8 year minimum requirement

Please advise on how offerors can submit information for classified projects in support of Past Performance?

If an offereor has completed a classified project, past performance can be submitted to the following emails:

dgalber@fbi.sgov.gov and alwilson6@fbi.sgov.gov

Are offerors providing pricing for completion of the sample project or just pricing for the co-efficients?

This is a Phase II requirment and is not required for Phase I submission.

Please confirm that only a schedule is required for the Sample project, and that pricing the co-efficients is not related to the Sample project?

This is a Phase II requirment and is not required for Phase I submission.

M.4

Can the Government provide estimate for Option Years pricing, like what was provided the Base Year?

The Base Year is estimated at 7.5M with a 7% increase for each option year.

M.4

On the table provided for the Base Year in Section M.5 page 11, can the Government please clarify what CLIN 001, CLIN 0002, CLIN 0003, and CLIN 0004 correspond too?

This is a Phase II requirment and is not required for Phase I submission.

Section M

For best-value evaluation, if multiple offerors are ranked the same on the Technical evaluation (example 2 offers have the same Technical rating), how will the Government then evaluate price for reasonableness to determine final award?

This is a Phase II requirment and is not required for Phase I submission.

Section B Can the Government clarify if only the proposed on-site contractor personnel should be included in the co-efficient pricing?

This is a Phase II requirment and is not required for Phase I submission.

B.3.3.2 Are non-pre-price items documentation required at proposal submission, or are these times required at the TO level?

This is a Phase II requirment and is not required for Phase I submission.

Section B Will 3 onsite personnel full-fill the personnel needs for this contract (SSHO, QC, and Superintendent)?

The Government will not dictate on-site personnel

Section B How are offerors to account for staffing on concurrent TO projects in the co-efficient pricing, Section B?

This is a Phase II requirment and is not required for Phase I submission.

Section B.3 Supplies or Service and Price/Cost

B.3.4.1 Minimal Design Fee

It was mentioned at the meeting that was held on April 5, 2022 that this was not a design build JOC. There is reference to design throughout the documents. Can you please confirm this is not a design-build JOC?

See section C.1.4.3 Minimal Design of the

SOW

Per Section L- Instructions, Conditions and Notices to Offeror's

L.4.3 Contract Level and Task Order Management Approach.

It states to address ways the minimal design team may streamline design and manage labor and other resource contraints to reduce costs and provide an achievable & flexible schedule. Can you please confirm if a design team is required for this JOC?

Yes, a design team is required for this JOC as part of Factor 3.

Per Section L- Instructions, Conditions and Notices to Offeror's

L.4.3 Contract Level and Task Order Management Approach item b.

It references again our approach to ensuring successful A & E and professional engineering support. If the offeror does not plan to use in-house design staff, it may include a plan for mobilizing these design firms to develop project designs under the compressed time contraints required for the overall efforts. Per the discussion at the meeting that was held on April 5, 2022 it was stated this is not a design build JOC.

Can you please confirm if a design team if necessary for this JOC?

Yes, a design team is required for this JOC as part of Factor 3.

Technical Specs Attachment B There is reference to LEED & Design. Is this required for this JOC Contract?

Designers must maintain the proper LEED certifications of the building

Section M Evaluation for Award

Can you please elaborate on the evaluation process for Phase 2? Example:

Importance of each Factor & is it combined with Phase I.

See Section M.4 Evaluation Factors and Methodology Phase II

Statement of Work Section C.2.1 Personnel Can you please confirm if any of the required positions can act as the same person? See updated section C.2.1

2 of 8 L L.3.2 the section states that the Prime Contractor must be within 60 Mile radius. Is the 60 Mile radius requirement also for the subcontractors that are part of the Proposed Project Team (Prime and Sub) ?

No

5 of 8 L L.4.2.2

Can a 100% owned subsidiary of a Parent Company use Past Performance Information (PPI) AND PPQ/CPARS from the Parent Company in order to meet the requirements of this section?

The FBI will follow all regulations and rules with regard to evaluating affiliate's and/or joint venture's past performance experience, to include those that apply to 8(a) Alaska Native Corporations.

This section states the following "At least one of the past performance references must be for projects with which the proposed project team (Prime and Sub) was involved" See updated section L4.2.2

Our parent company has significant past performance with great Prime-Sub working relation with MEP subctractors from projects done in the past and meets the above requirement. We plan to submit proposal thru a 100% owned subsidiary of our Parent Company. Can the past performance and working relationship of the Parent

The FBI will follow all regulations and rules with regard to evaluating affiliate's and/or joint venture's past performance experience, to include those that apply to

6 of 8 L L.4.3

We have worked with several MEP subcontractors in the past and have a good working relation. Will it be acceptable to submit teaming arrangement with multiple subcontractors for each trade or can it only be one subcontractor for each trade?

Yes, multiple teaming agreements are allowable

4 2

How is the pricing sheet to be filled out? Are we to include our coefficient for each line item based on the assumption listed for each line or are we to apply our coefficient to a specific dollar value for each line item?

This is a Phase II requirment and is not required for Phase I submission.

Are we supposed to price the seed project based on the CTC schedule, Contractor's coefficient, and eGordian's multiplier?

This is a Phase II requirment and is not required for Phase I submission.

5 of 8 L L.4.2

Section M Recency Assessment N/A

This section states, "To be recent the effort must be ongoing with substantial progress or must have been performed during the past three (5) years from the date of issuance of this solicitation." Since most JOC and IDIQ contracts are 3 to 5 years long, would a contract of this nature that is currently in its second or third year qualify as "ongoing with substantial progress?"

See updated section M. Offerors can submit interm CPARS completed reports on active contracts

Attachment D PPI D. N/A

This section states, "Provide a brief description of the service provided and actual work performed under this contract reference. Highlight portions considered most relevant to SABER IDIQ. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the offeror, describe the nature and portion (percentage of the work to before on the SABER IDIQ..." Please confirm this should reference the Quantico JOC contract and not SABER IDIQ.

Attachment D PPI has been updated

Attachment D PPI First paragraph N/A

The last sentence in the first paragraph of the PPI states, "Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-3.9, Table 2 of Section L of this solicitation." However, there is no paragraph L-3.9 of Section L. Please advise.

Attachment D PPI has been updated

Section L L.3.3 N/A

Is it acceptable to use a font size smaller than TNR 10 pt. for graphics, charts, tables, etc.? No

p. 7

C C.2.1.4 Safety Officer/Site Safety Health Officer

The requirements for the SO/SSHO refer to "Appendix Q" for Alternate SSHO and SSHO defintions. We are unable to locate Appendix Q in the solicitation documents.

This section has been updated

p. 3 & p. 4 L L.3.3.3 & L.4.1 May offerors include a title page per L.4.1 and cover letter? Yes

p. 5

M Factor 3 Team Organization & Key Personnel Qualifications

Can the Government provide an estimated number of design/build task orders and dollar amounts at any given time?

Minimal design will be determined at the task order level. The Government does not have an estimated number of minimal design task orders at this time

p. 5

M Factor 3 Team Organization & Key Personnel Qualifications

Sample Matrix Regarding the sample matrix, can the Government provide an estimated number of task orders and dollar amounts at any given time?

Matrix has been removed

Section M - Evaluation Criteria

Factor 2: Past Performance

The evaluation factors for past performance indicates a requirement for experience with classified facilities. Does the government anticipate work under this JOC will require security clearances? Will preference be made for contractors that are facility cleared at the S/TS level?

Preference will not be made as a security clearance is not required.

Section M - Evaluation Criteria

Factor 3: Team Organization & Key Personnel Qualifications

Does the government intend to issue task orders with LEED requirements? If so what percentage of task orders are anticipated to have these requirements?

The Government will not issue task orders with LEED requirements, however if the building that is being renovated is LEED certified then it must maintain its certification

Section M - Evaluation Criteria

Factor 3: Team Organization & Key Personnel Qualifications

Does the government intend to issue task orders with DBIA requirements? If so what percentage of task orders are anticipated to have these requirements?

No

Section L Can the Government please confirm only Phase I proposal is due 5/31/22 Yes

Section L

Can the Government please advise timeline for letting bidders know they have passed Phase I and the anticipated due date for Phase II.

The timeline will be contingent on the number of Phase I proposals received. At this time a date can not be forecasted.

General Can the Government please provide the average time it takes to get through base and FBI security? Should we include this time in our Adjustment Factors?

The government does not have an average wait time assocaited with entering the base and FBI facility.

General

Can the Government please provide a breakdown on the average number of task orders inside building structures verse task orders occuring outside building structures?

There is no breakdown information available

Section C C.2.1.4 Safety Officer If the Safety Officer meets all the requirements of the Quality Control Manager, can the same person serve in both capacities?

Yes