Instructions to Offerors Three Rivers Generators.pdf

SOLICITATION NO. 15BNAS27Q00000002

Install Generator FCI Three Rivers

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

NATIONAL ACQUISITIONS OFFICE

Washington, D.C.

ISSUE DATE: October 15, 2026

BID DUE DATE: November 30, 2026, at 11:00 am EST

BIDS SHALL BE SUBMITTED TO:

hbuck@bop.gov

INSTRUCTIONS TO QUOTERS QUOTE SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTE

15BNAS27Q00000002

TITLE: Install Generators 1 & 2, associated infrastructure, and transformer at FCI Three Rivers

DEADLINE FOR

RECEIPT OF BIDS: November 30, 2026, at 11:00 am EST

BIDS SHALL BE SUBMITTED TO:

hbuck@bop.gov ***********************************IMPORTANT********************************************

CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV.

I. DOCUMENT REQUIREMENTS

* *SUBMIT: BID SUBMISSION COVER PAGE, THE SOLICITATION DOCUMENT,

REPRESENTATIONS AND CERTIFICATIONS, AND BID BOND*

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her quote. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your quote to be considered as non-responsive and ineligible for award.

A. SECTION 1:

SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your WWW.SAM.GOV registration. Blocks 21 thru 31c are to be completed only by the Government! Include Unique Entity Identifier#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments

SF-24 BID BOND

Reference Provision 52.228-1 and Special Contract Requirements.

Emailed bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if applicable) must be mailed to the below and received by the bid opening time and date: Federal Bureau of Prisons

FPC Bryan ATTN: Heather Buck PO Box 2197 1100 Ursuline Dr Bryan, TX 77805

Deliveries at this location are accepted between 8 am and 1pm EST. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

http://www.sam.gov./ http://www.sam.gov/ https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc).

D. SECTION 7:

1. FAR Provision 52.209-13 – Pages 42-44

NOTE: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

2. FAR Provision 52.229-11 – Pages 44-45

Complete item (d)(1)&(2) as applicable

E. Amendments, if any, must be acknowledged and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. SITE VISIT:

A pre-bid conference and site visit are scheduled for October 29, 2026, at 8:00 A.M. local time, at FCI Three Rivers, 1700 HWY 72 WEST, Three Rivers, TX 78071. Attendance is not mandatory.

Criminal History Check will be required for all attendees. The authorization for release of information (Form BP- A0660 Criminal History Check, attached) shall be completed for each attendee and sent to cvillarreal@bop.gov by 12:00 noon local time on October 20, 2026. The forms must include a cover letter indicating they are for the Install Generator:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Corey Villarreal, cillarreal@bop.gov to ensure receipt of Criminal History Check forms and directions to FCI Three Rivers.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocketknives), cell phones, blackberries, tablets/iPad, pagers, radios, cameras, drugs, and alcohol. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

III. PRE-AWARD QUESTIONS:

Any questions relating to the solicitation after the closing of the site visit shall be sent in WORD FORMAT to Heather Buck, Contracting Officer, via email at hbuck@bop.gov no later than November 6, 2026, at 10:00 am EST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation. All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. PAST PERFORMANCE INFORMATION REQUIRED:

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 3 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

http://www.sam.gov/ mailto:%20cvillarreal@bop.gov mailto:hbuck@bop.gov

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to hbuck@bop.gov The completed reference documents must come from your reference, and not from an email address in your firm.

NOTE: Please do not email me asking if your references have been received, as your email will not be responded

to. It is advised you follow up with your references to ensure they’ve replied.

V. ELECTRONIC QUOTE SUBMISSION

SPECIAL INSTRUCTIONS PERTAINING TO ELECTRONIC QUOTE SUBMISSION (FAR Provision 52.212-

1) Electronic copies of bids, Representation and Certifications, Standard Form 24, Bid Submission Cover Page and Bid Bond, shall be submitted by email to hbuck@bop.gov.

Quotes submitted by mail or hand carried will not be evaluated. It is the responsibility of the Offeror to confirm receipt of quotes by contacting Heather Buck by email hbuck@bop.gov. All quotes received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

Offerors are responsible for ensuring electronic files are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each quote shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

SENDING FILES. In an effort to reduce paperwork and reduce cost, all bids shall be submitted electronically.

All submissions should be in Adobe PDF format or .

Title the file(s) in the following format:

OFFER_ 15BNAS27Q00000002 _COMPANY NAME_ FCI Three Rivers Generator Install Upload Completion & Deadline. Interested parties shall submit responses no later than the date specified on solicitation document. The time & date of quote receipt will be the upload completion / delivery time & date recorded.

1. Electronically submitted offers must include the completed SF 1442 (in accordance with FAR 52.214-18), Acknowledgement of all amendments completed Section 2 - Commodity or Services Schedule, Representations and Certifications, and original Bid Bond.

2. Offers received will be opened: DATE: November 30, 2026, at 11:00 am EST

Contact Heather Buck: hbuck@bop.gov, if you have issues or concerns.

4. Please note, oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

5. Offerors shall ensure wet-signed original copies of the Bid Bond have been received at the physical location to the following point of contact prior to the quote deadline. Bid bonds should include bid bond number if available.

Federal Bureau of Prisons FPC Bryan Business Office ATTN: Heather Buck PO Box 2197 1100 Ursuline Dr Bryan, TX 77805

6. DELIVERY of hard copies and/or CD-ROMs of offers, modifications thereto, or cancellations of offers will not be accepted.

mailto:hbuck@bop.gov mailto:hbuck@bop.gov.

mailto:hbuck@bop.gov

7. OFFERS BY TELEGRAPH. Offers received by telegraph, modifications thereto, or cancellations of offers will not be accepted.

8. FACSIMILE OFFERS. Facsimile offers, modifications thereto, or cancellation of offers will not be accepted.

9. EMAIL. Follow the procedures in paragraph V. titled “Electronic Quote Submission”.

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a quote to the Federal Bureau of Prisons for an upcoming project. As a potential offeror who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and

This document, once completed, must be emailed to Heather Buck, hbuck@bop.gov. Do not return this document to the Contractor who forwarded you this document.

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete (circle one)

h. List Month/Year of Completion (if applicable):

i. Name of company you are submitting this questionnaire for:

If you have any questions, please do not hesitate to contact me, Heather Buck, Contracting Officer, at hbuck@bop.gov. Your assistance is greatly appreciated!

15BNAS27Q00000002

FCI Three Rivers Install Generator comments into a fair rating. The deadline for response is no later than November 30, 2026, at 11:00 am EST, as this is the day of the solicitation closes. Please scan and email back, and don’t forget to print your name and sign the signature block.

mailto:hbuck@bop.gov.

RESPONSIBILITY QUESTIONNAIRE

Contractor Name: RATING

1 5/6 10 Poor Average Best

1 2 3 4 5 6 7 8 9 1

PERFORMANCE

& WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete, would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Print Name:

Signature:

Government Agency/Company Name:

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE

THAT YOU BELIEVE COULD IMPACT THE GOVERNMENT’S ABILITY TO

DO BUSINESS WITH THIS

FIRM:

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a quote to the Federal Bureau of Prisons for an upcoming project. As a potential offeror who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the date the account was opened.

The deadline for response is no later than November 30, 2026, at 11:00 am EST , as this is the day of the bid opening. Please scan and email back, and don’t forget to sign the signature block.

THIS DOCUMENT, ONCE COMPLETED, MUST BE EMAILED TO

hbuck@bop.gov. DO NOT RETURN THIS DOCUMENT TO THE

CONTRACTOR WHO FORWARDED YOU THIS DOCUMENT.

If you have any questions, please do not hesitate to contact me, Heather Buck, Contracting Officer, at hbuck@bop.gov. Your assistance is greatly appreciated!

mailto:hbuck@bop.gov.%20DO%20NOT%20RETURN%20THIS%20DOCUMENT%20TO%20THE%09

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME AT hbuck@bop.gov.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

15BNAS27Q00000002

FCI Three Rivers Install Generator