Amendment_0001_-_Questions_and_Answers_0001.pdf

Solicitation 140P3021R0024 – Amendment 0001

RFP

QUESTIONS & ANSWERS REGARDING:

SOLICITATION/REQUEST FOR PROPOSALS NO. 120P3021R0024

Amendment 0001

Belmont-Paul Women’s Equality National Monument Rehabilitation

(AMENDMENT 0001)

QUESTIONS RECEIVED AS OF 8/11/2021:

1. Question: “Window Scope – Restoration requires removal of Sash, is there a design criteria for infill protection of the opening during rehab? Maybe options for: Plain plywood, painted plywood, painting plywood simulating a sash, Fixed or removable.”

ANSWER:

• Use painted plywood (black color).

• Plywood should be fixed, not removable for security purposes.

• Secure plywood without drilling into or damaging the building's historic fabric.

2. Question: “During the site walk, it was discussed that all deliveries were required to be screened by

USCP at Blue Plains and Senate Screening (NJ & C St.) However, the specifications solely require screening at the SSA. Please confirm screening requirements.”

Reference – Drawing CS-1 – Specification 01 50 00-1 Paragraph 3.2

ANSWER: Screening for all delivery and utility vehicles carrying equipment shall be screened daily at the SSA at the New Jersey and C Street, NW inspection site. In addition, these vehicles will also be required to be screened daily at the US Capital Police Offsite Facility at 4700 Shepherd Parkway, SW given the recent security posture at Capitol Hill jurisdiction. Regular commuting vehicles used by workers will not be required to undergo such screening.

3. Question: “Drawing A103 Keynote 23-05 details Bid Option 2 to provide FCU box and grill, prime, paint, and match existing. However, Specification 01 27 00.03.1.Z.3 states this should fall under Bid

Option 3. Please clarify if Keynote 23-05 should fall under Bid Option 2 or 2.”

Reference – A103 – Specification 01 27 00.3.1.Z.3

ANSWER: Per 012700 Bid Option 2 is the new fan coil unit and option 3 is the new fan coil unit cover.

4. Question: “May Key Project Management resumes be included as an attachment by reference and contribute to the overall page limit of 15 for Volume 1?”

Reference – Solicitation L.2 (page 60 of 64)

ANSWER: YES. Key Project Management resumes may be included as a separate attachment by reference and will not count against the 15 page limit. Note if attached separately, they must be clearly identified that they belong with Sub-Factor 2 – Management Approach and Capability (non-price). Limit resumes to no more that 3 pages, per individual.

5. Question: “Please confirm that 5 physical copies of each product data submittal and 3 physical copies of each shop drawing submittal will be required per specification 01 33 00 Submittals”

Reference – A103 – Specification 01 27 00.3.1.Z.3

ANSWER: The Government clarifies that PDF’s of product submittals are acceptable, no longer need five (5) physical samples, but the contractor shall still be required to provide physical samples of materials when applicable or at the request of the Government. Only three (3) physical copies of the shop drawings are required. Specific fire protection shop drawings may be requested by the Government, in addition to the three (3) shop drawings.

6. Question: “Please confirm whether the “Fine Art Movers”, referenced in Attachment 4 (Phase II

Collections to Protect), is to be provided by NPS or the Contractor.”

Reference – Solicitation Attachment 4

ANSWER: The “Fine Art Movers” shall be provided by the Contractor.

7. Question: “The stained glass windows in Room 101 are noted to be protected in place by either the

Fine Art Movers or the Contractor; please confirm that this will be done by the Contractor.

Reference – Solicitation Attachment 4

ANSWER: Contractor shall provide protection for the stain glass windows.

8. Question: “C.10 from the Solicitation states that toilet facilities will not be provided. Please confirm facilities will be provided per 01 50 00, Section 3.2, N, 1.

Reference – 01 50 00 Paragraph 3.2, N, 1

ANSWER: Facilities shall be provided by NPS. Contractor will be allowed to use the on site restroom facilities.

9. Question: “The list of contract line items in the Solicitation (Part I Section B) includes a line for collections move, however the line item descriptions in 01 27 00 (Paragraph 3.1) does not. Please revise the bid form or clarify specification 01 27 00 paragraph 3.1”

Reference – 01 27 00 (3.1) vs. Part I Schedule, Section B – Supplies or Services and Prices/Costs

Schedule of Items

ANSWER: The schedule of items is correct and requirement does include the “Collection Move.” The description was missing from Section 01 27 00 (Paragraph 3.1).

This will be either added to Section 01 27 00 as a separate attachment or added to Section 01 27 00 directly depending on how well the PDF Document can be edited at the time of Award:

“Contract Line Item No. 2, Collections Move

Include concise description of what is included in this item. Do not describe items which are not covered by this item.

1. Confirm with the museum curator which objects will be packed in place and which will be removed for storage. Wrap packed-in-place objects in adequate archival materials to prevent damage from falling debris, accidental contact, and other incidents which may occur during the rehabilitation process. Wrap objects removed for storage in adequate archival materials to prevent damage due to jostling, accidental contact, and other incidents which may occur during the moving process. Place all removed objects inside crates built by contractors. Ensure that crates do not have nails sticking out, broken wood, or other hazards to protect the objects and maintain a safe work environment for the moving team. Assess the fragility of each object before it is wrapped. Certain objects may need individual crates; other crates may be able to hold multiple objects. Fill each crate with adequate packing materials to prevent objects from sliding around within them, regardless of the number of objects in the crate. Seal before moving. Handle crates with extreme care while moving from existing locations to the refrigerated moving truck and removing crates from the truck and placing in storage.

2. Give each crate a unique number. Create a box list for each crate documenting the contents and the crate number it is located in. Place one copy of each box list inside the corresponding crate. Provide another copy to the museum curator.

3. Measurement for payment will be lump sum.

4. Payment will be made at the contract lump sum price.”

10. Question: “Specification section 01 50 00 Paragraph 3.2, K, 1 states that the site is open to the public

Wednesday to Sunday. Please confirm whether the site will be open to the public during construction”

Reference – 01 50 00 Paragraph 3.2, K

ANSWER: The site will be closed during the duration of the project. The general public will not be permitted onto the premises during construction.

11. Question: “Please confirm the contractor is to provide an ISA Certified Arborist to perform monitoring twice per month, year-round, to monitor for insects, disease, soil moisture levels, weather, and health changes on all trees.”

Reference – 01 56 39 Paragraph 3.7., A, 1

ANSWER: Contractor shall provide an ISA Certified Arborist as specified.

12. Question: “The solicitation section L.2. states that the Volume 1 includes Subfactor 4 – Financial and Bonding Capability and Subfactor 5 – Biobased Certification however, Attachment 13 Proposal

Submission Package indicates these to be included in the Business and Price Volume. Please clarify where the Financial and Bonding Capability and Biobased Certification should be included (Volume 1 or

2).”

ANSWER: Submit in Volume 1 only per Section L.2 of the solicitation.

13. Question: “Will a tax exemption certificate be issued for this project?’

ANSWER: YES. One will be issued after award to the contractor selected for award.

14. Question: “Additional joist strengthening not shown on plans is described as a unit price item in specification 01 27 00, however, it is on the bid form as a lump sum. Please provide the number of assumed LF to be used for the lump sum?”

ANSWER: For pricing purposes, assume 80 LF. Also, please include a separate cost per LF so we have a fixed cost per LF, should it be discovered that more than 80 LF are needed. Any changes above the 80 LF, shall be at the LF cost included in Proposal.

15. Question: “Please clarify whether option 2 and 3 are to be priced for 1 single fan coil unit or cover, or all fan coil units and covers.”

ANSWER: The Options are for all units and covers. Units are under Optional/Additive Item 002, and covers are under Optional/Additive Item 003.

16. Question: “Detail 2 on S-102 states to implement repairs per engineers report and termite inspection completed in 2018. Please provide this document or please clarify what the repair work involves.”

ANSWER: There are no active termites currently; however, it the past there were some boards that were found to be compromised.

17. Question: “Can a detailed schedule be referred to and attached under Sub-Factor 1 and not contribute to the overall 15 page limit?”

ANSWER: YES, it can be included as a separate attachment and not count against 15-page limit. The attachment must be specifically referenced.

18. Question: “Is the “General Reference” Section in Attachment 13 to be included in Volume 1 or

Volume 2? If Volume 1, does it contribute to the 15 page limit or it is include as an attachment by reference and excluded (similar to PPQ’s)?”

ANSWER: This needs to be submitted in Volume 1. Volume II only consists of SF1442, any

Amendments, Stand Form 24, Bid Bond, Section b, Contract Price Schedule, and Section K, Representations, Certifications and Other Statements. See page 59.

19. Question: “Can previously completed Past Performance Questionnaires (PPQ) on the standard

USACE/NAVFAC form be used if they include more information than what is provided on the PPQ form in Attachment 13?”

ANSWER: The Government understands the difficulty of obtaining repeated requests for past performance information from contractors, as well as, Government personal. YES, relevant past performance information that may have been completed for another evaluations is fine, so long as it is current (within the past year) and references that it is for this one. Meaning, the solicitation number for this project, is clearly added to the proposed submission. We do not want references to the previous solicitation that the PPQ was provided for.

This does not include Contractor Performance Assessment Reporting Systems (CPARS) reports as stated in the solicitation in L.3 – Factor 1 – Sub-Factor 6 and Section M, Section C – Factor 1 – Sub-Factor 6.

Those will still be allowed for relevant PPQ’s, do to the lack of relevant information contained in them.

20. Question: “General Requirements under C.8 Safety noted “All personnel providing service on-site shall have pictured identification and uniform displaying the name of the company (if applicable).”

Please confirm if all construction workers are required to have Picture ID with company info on a lanyard?”

ANSWER: Yes this is required.

21. Question: “Are attachment allowed to anchor scaffolding onto the building façade for windows restoration work?”

ANSWER: NO. No drilling into building façade shall be permitted. Scaffolding shall be installed in such a way to protect the building fabric.

22. Question: “Please confirm if a dumpster can be parked on the side walk on 2nd Street?”

ANSWER: NO. Dumpster is not allowed on 2nd Street. All debris must be removed on a daily basis.

23. Question: “Please confirm if it is acceptable to remove all Existing to Remain chandelier/hanging lights from the library, museums, hallways, offices, and conference room during construction for safe protection. Fixtures will be reinstalled after work completion.”

ANSWER: Yes. Contractor must ensure all chandelier/hanging lights that are removed, are removed, handled and replaced by “Fine Art Movers.” Contractor should also take care inspecting and documenting existing conditions before removal and get the report signed off by Government personal.

Any damage resulting from removal, shall be the responsibility of the contractor to repair and/or replace in kind.

24. Question: “Confirm specification for the old tile in Restroom 305B and extend of newtile for Room

305A”

ANSWER: Old tile in room 305B to match existing hexagonal mosaic tile. Budget tile at $12/s.f. Tile floor area to be replaced in 305A is approx. 80 s.f.

25. Question: “Please provide door hardware schedule for Door 305A.”

ANSWER: Provide storeroom function lever set that will fit Best 7-pin, SFIC. Finish to match existing.

Finish: Brushed chrome – see Attachment 16 – Amendment 0001 – BEPA Phase 2 Final Product Data.

26. Question: “Please confirm and identify if there are historic plants, trees, or shrubs that need to be preserved and protected. Some areas will need to be trimmed to erect scaffolding for windows restoration.”

ANSWER: Minimal trimming of trees and shrubs shall be allowed to erect scaffolding. Confirm with

Government COR before trimming and ISA Arborist

27. Question: “Please confirm if the convenience outlet for CH-1 needs to be on a dedicated circuit with dedicated home-rum back to panelboard.”

ANSWER: Contractor to provide a dedicated circuit for CH-1

28. Question: “First Floor Mechanical Plan M102 shows new ductwork in Library from AHU-2/ Please provide section detail of the ductwork and enclosure in the library..”

ANSWER: There are existing floor mounted fan coil units throughout the building which are supplied by the chiller in the outdoor shed and the boiler in the basement. There is no existing ductwork within the building. AHUs and ductwork are part of the new system and shall be provided by the Contractor.

Standard industry details would be used based on the system recommended by the contractor’s proposal.

29. Question: “Please provide detail for 2nd and 3rd floor AHU supports and mounting details.”

ANSWER: Similar to question number 28, this question relates to the new system contractor is to put in.

Standard industry details would be used based on system recommended by the successful bidder.

30. Question: “Mechanical Units schedule does not provide unit manufacturer/model information.

Please provide.”

ANSWER: For AHUs, system to be recommended by successful bidder. (In the “Calculations” document, I see the designers included cutsheets for Aerofin and Trane, Nortec, etc. We can include them as comps. EG:”Contractor to provide Trane, or equal”.)

If this relates to existing fan coil units, there are 3 different types of existing units with Williams being one brand (see photo). Model no. is based on locations

31. Question: “Plumbing Fixture schedule does not provide product manufacturer/model information.

Please provide.”

ANSWER: Contractor can provide any standard ADA compliant fixtures. Finish can be brushed/satin nickel. (Several styles exist within the building and brand names are not identified on most. A Delta and an American Standard were identified on 2 of the existing fixtures. See photos for all building fixtures.)

32. Question: “For Bid Option 2, Mechanical Drawing Noted to ‘Remove Equipment, Associated

Supports, Control Wiring, Insulation and Appurtenances Complete’. This will require removal of millwork chase along the floor for the FCUs, repair, and reinstall after the unit’s installation. Please confirm this is the bid intent.”

ANSWER: Yes, removal of millwork chase along the floor for the FCUs, repair, and reinstall after the unit’s installation.

These are all the questions and the respective answers that the Contracting Officer received by the closing date and time state in the RFP of August 11, 2021 at the close of business. If there were a questions asked but not addressed in either Amendment 0001 please reach out to the CO directly, as it may have been unintentionally missed. Please include the original transmission in your response so it can be confirmed that it was asked prior to cut of date but missed. Any missed questions will be address in a future Amendment if necessary.

The Contractors are strongly advised to review Sections K, L and M of the RFP and the

Submission Instructions, as well as all the Amendments prior to the submission of their proposal.

Proposals not received as stated in RFP and Amendments shall not considered.

The closing Date and Time Remains has be extended to Friday, September 3, 2021 by no later than

2:00 PM Eastern Time. Note there is a system issue which may show a 1 hour difference from what the actual solicitation shows, proposal may be accepted no more than 1 hours past what the

SAM.gov system shows if different from the 2 PM Eastern Time Zone stated on the Solicitation.