GRCA_PreProposal_Presentation_Final8_3_0003.pdf

Pre-Proposal Project Overview

GRAND CANYON NATIONAL PARK

E X P E R I E N C E Y O U R A M E R I C A

PMIS #: GRCA 229035

PHANTOM RANCH

WASTEWATER TREATMENT PLANT

SHORT TERM IMPROVEMENTS

Solicitation: 140P2021R0127

August 3, 2021

AGENDA

• Introductions

• Project Overview

• Scope of Work

• Site Logistics

• Site Layout and Orientation

• Site/Project Considerations

• Housing

• Proposal Information

• Sections L & M

• Conclusion

E X P E R I E N C E Y O U R A M E R I C A

PROJECT OVERVIEW

General Contract Information

• The work shall be conducted from NTP, targeted for October of 2021 with a time for completion of 400 days

• Project is located at Phantom Ranch, along the Colorado River at the bottom of Grand Canyon

• All materials must be flown in from the Grand Canyon helibase. Helicopter services will be provided by the Government.

• Personnel must be flown in or hike in. It is anticipated the majority will be flown in.

• Refer to www.nps.gov/grca for weather, closures, and other information

• All Contractor employees required to comply with CDC recommendations regarding Covid-19. See www.nps/coronavirus

• New influent screen with integral washer and compactor and headworks structure

• Equalization tank mixer replacement

• Aeration tank retrofit with integrated fixed film activated sludge (IFAS) technology

• Blower modifications. Construction of new adjustable frequency drives and ancillary piping and valves

• Final Clarifier tube settler replacement

• Tertiary filter replacement

• Digester modifications

• Instrumentation and control and main control panel upgrades

• Electrical upgrades

• Demolition

• Temporary facilities and controls

E X P E R I E N C E Y O U R A M E R I C A

PROJECT OVERVIEW

Scope of Services

GENERAL LOCATION OF PROJECT

Grand Canyon National Park – Phantom Ranch

GRCA 229035

Phantom Ranch WWTP Short Term Upgrades

SITE ORIENTATION

Aerial View

SITE LAYOUT AND ORIENTATION

Existing Conditions – Use of Site

From Sub Sheet 07C100 of Construction Documents

SITE LAYOUT AND ORIENTATION

Proposed Conditions

From Sub Sheet 06C100

NEW INFLUENT SCREEN AND HEADWORKS STRUCTURE

From Sub Sheet 06C401

EXISTING HEADWORKS – to be demolished

HEADWORKS AREA – SITE PHOTOS

BUILDING ORIENTATION – exterior / second floor photo locations

BUILDING – exterior photos

BUILDING – second floor photos

BUILDING ORIENTATION – first floor photo locations

BUILDING – first floor photos

BUILDING – first floor photos - continued

• All materials must be flown in. All workers flown in or hike in (Refer in particular to Specification Section 01 65 50).

• Project is located at Phantom Ranch, along the Colorado River at the bottom of Grand Canyon

• Contractor will be allowed to use one bedroom of Phantom Ranch bunk house and share kitchen facilities. Bedroom sleeps 6. (Reference Specification Section 01 11 00, Para. 1.4E)

• Alternative work schedules will be considered and are encouraged to the extent that they will reduce helicopter flights.

• The 400-day completion time was provided to allow for submittal review and fabrication time. It is not expected that Contractor will be working on site during the entire period. Reducing total time on-site is encouraged and expected.

E X P E R I E N C E Y O U R A M E R I C A

PROJECT CONSIDERATIONS

Site Logistics

• Vegetation removal shall not occur between early-April and mid- August

• Archaeological monitoring is required for all ground disturbing activities (provided by the Government)

• Light and heavy construction equipment will not be used within

0.5 mile of Mexican spotted owl nest/roost sites

• Project staff will avoid interaction with condors and contact park staff if condors visit project site. Construction activity will cease until condors leave the site.

• Project site will be cleaned up at the end of each day to minimize the likelihood of condors or other wildlife visiting the site

• Light and heavy construction equipment will not be used within

0.5 mile of condor nesting activity

• Project staff shall not disturb any wildlife species

• Trash and recycling receptacles will be wildlife proof certified

• Grand Canyon’s Parkwide Spill Response Plan will be used by

Contractor

• For all trenches or excavations, provisions (generally in the form of ramps; with a slope < 45o) must be made every 20-50’ to allow for the escape of animals that may fall in, or they must be covered.

PROJECT CONSIDERATIONS

Resource Management and Mitigations

• Contractor must keep any open water in the WWTP area always covered when work is not actively in progress to prevent animals from falling in or landing.

• Contractor shall comply with the Migratory Bird Treaty Act [16 USC 703]. Any active bird nest shall be left in place and undisturbed until the young hatch and depart.

• Contractor shall promptly collect and remove small construction/demolition debris.

• Except for cases of emergencies and crew safety, personnel flights will take place only at the start and end of each work tour and may be combined with other personnel flights to minimize the total number of flights.

PROJECT CONSIDERATIONS

Resource Management and Mitigations (cont.)

PHANTOM RANCH BUNKHOUSE

Refer to the Solicitation for complete information.

• Solicitation Questions Due: August 10, 2021 @ 1500 PM MT

• Offers Due: August 19, 2021 @ 1500 PM MT

• Keep track of all Amendments at https://sam.gov, searching on Solicitation No.

140P2021R0127.

• Contract Requirements include:

• Submission is electronic only to Victoria_Nosal@nps.gov and Bruce_beck@nps.gov

• SECTION L – 52.216-1 – Type of Contract – Firm Fixed Price

• NAICS Code: 237110 - Small Business Size Standard: $39.5M

• This is a competitive procurement that is set aside for Small Businesses

SUMMARY OF SOLICITATION AND AWARD

Key Dates and Information

Amendment 3 – to add compliance measures and changes to the schedule criteria in Sections L&M Amendment 2 - Replaces Construction Documents (drawings) and Specifications Amendment 1 – Adds Volume 3, Provides Q&A

TECHNICAL DOCUMENTS

The Government will conduct a source selection using the Best Value Continuum Tradeoff Process defined at FAR Part 15.1. The Contracting Officer (CO) will obligate and award a contract to the offeror who submits a proposal the Source Selection Authority (SSA) determines conforms to solicitation requirements; is fair and reasonable; and provides the best value to the government considering all evaluation factors combined as detailed below.

The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

Additionally, pursuant to FAR 52.215-1(f), Contract Award, contained herein:

The Government may reject any or all proposals if such action is in the

Government’s interest.

The Government may waive informalities and minor irregularities in proposals received.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

BASIS OF AWARD

1. Initial Review

2. Technical Review

3. Price Evaluation

4. Tradeoff Analysis

5. Selection

PROPOSAL EVALUATION

See Section M for further detail

RELATIVE IMPORTANCE: FACTORS: Factors 1-6 are listed in descending order of Importance.

Overall: All evaluation factors other than price (technical and past performance), when combined are approximately equally important to price.

EVALUATION FACTORS

FORMAT: Submit one (1) electronic copy

ORGANIZATION: Include a Table of Contents named as follows:

FACTOR 1 - PROJECT EXPERIENCE

FACTOR 2 – TECHNICAL APPROACH

FACTOR 3 – KEY PERSONNEL EXPERIENCE

FACTOR 4 - SCHEDULE

FACTOR 5 – SAFETY

FACTOR 6 - PAST PERFORMANCE

OTHER SUBMITTALS: PROPOSED EQUALS

VOLUME 1

Technical Proposal – Format, Organization, Contents

• Submit the attached "Project Experience" form addressing specific experience aspects below for up to 3 relevant projects completed in the last 5 years.

• Submit separate forms for each project.

• Key Trades, if evaluated, are subject to substitution requirements in Section

H of this solicitation and resulting contract.

• NOTE: Submit the same projects for Past Performance (Factor #6 as submitted under this factor.

FACTOR 1

Project Experience

• Unique Construction Elements: Describe your experience with the following types of construction

Construction of wastewater treatment facilities Modifying an existing treatment facility while keeping it in continuous operation Work in a remote location with challenging transportation of materials and personnel Work in an environmentally & culturally sensitive area Work in a highly visible location incorporating site and public safety

• Teaming Experience:

• Describe your experience as a prime contractor working with the proposed team (key personnel and key subcontractors).

• Prime contractor experience is experience as a general contractor managing multiple subcontractors on projects you self-performed at least 15% of the cost of the contract, excluding materials.

• Project experience demonstrating

• 1) capability to successfully complete relevant project of similar scope and magnitude to this solicitation,

• 2) strong technical knowledge and skill required for this solicitation, and

• 3) effective management, problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated.

• Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

• Note: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (Factor #6).

• Projects determined more relevant under this factor will be given more weight in the Past Performance evaluation.

Technical approach is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative limited to five (5) pages describing your technical approach to performing the work of the contract documents to include the specific aspects below. Additional pages will not be evaluated. Pictures can be included and will count toward the page limitation. There is not preprinted form for this submittal.

FACTOR 2

Technical Approach

Critical Contract Requirements: Describe your approach to successfully accomplish the following:

• Meeting treatment process requirements, including discussion of equipment proposed for key process equipment. Key process equipment includes influent screen, integrated fixed film activated sludge (IFAS) equipment and automatic backwash filters. If substitutions are proposed included discussion of how equipment will meet or exceed requirements

• Modifying an existing treatment facility while keeping it in continuous operation

Critical Contract Requirements: Describe your approach to successfully accomplish the following cont.:

• Work in a remote location with challenging transportation of materials and personnel. Discuss means to reduce cost by minimizing helicopter flights and worker time on-site. Alternative work schedules may be used to reduce transportation costs and should be discussed if proposed.

• Work in an environmentally & culturally sensitive area

• Work in a highly visible location incorporating site and public safety

• Maintaining quality control throughout the project

Identify potential related risks or reasons for project time or cost impacts and your solutions to mitigate and resolve them.

Technical approaches that comply with applicable contract requirements, are realistic, appropriate, and efficient, and demonstrate clear logic and scope understanding present lower levels of risk and will be more favorably rated.

Approaches not demonstrating these attributes present higher levels of risk and will be less favorably rated.

FACTOR 3

Submit resumes, 1 page for key personnel as identified in Section H of this solicitation and listed below.

Note percentage of time proposed for this project for each person.

Note if key personnel has worked on previous projects together.

All personnel are subject to substitution requirements contained in this solicitation.

There is no preprinted form for this submittal.

• Project Manager

• Superintendent

• On-site Quality Control Specialist

• On-site Safety Specialist

Key Personnel Experience

Key Personnel experience demonstrating:

(1) capability in same or similar key personnel positions on successful relevant projects of similar scope and magnitude to this solicitation;

(2) strong technical knowledge and skill required for this solicitation; and

(3) key personnel has experience working together; and

(4) effective problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated.

Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Key Personnel Experience

Submit your proposed construction schedule for this specific project showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative. Submit your schedule in MS Project Gantt Chart format; for evaluation purposes only assume a Notice to Proceed date of October 1, 2021 for all Division 1 and long lead procurement items; use realistic times and upon approval of all submittals assume a notice to proceed in January 2022 for mobilization and construction. Actual construction is estimated to be approximately 180 days. Include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities. The schedule should include anticipated approval, acquisition, and installation timeline for long lead items including influent screen, IFAS equipment, and automatic backwash filters. In your accompanying narrative, explain schedule logic, critical path activities, and key considerations and constraints. Plan activities to account for seasonal fluctuation is water levels. Schedule narrative has a 2-page count limit. There is not preprinted form for this submittal.

FACTOR 4

Schedule

Construction schedules and narrative descriptions documenting o Clear and efficient critical path and logical sequencing;

o Account for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints;

o Demonstrate risk mitigation and successful completion with the required period of performance present lower levels of risk and will be more favorably rated.

o Demonstrating planning that allows on-site construction to be completed in a realistic and efficient time frame will be more favorably rated.

Schedules which do not demonstrate these attributes present higher levels of risk and will be less favorably rated.

FACTOR 4

Schedule

Submit an overview of your company’s Construction Safety Program including COVID and an assessment of the safety risks associated with this construction project.

Discuss any changes to your company’s Construction Safety Program required to address your assessment of the project risk.

Include the names, resumes, and specific safety training completed (i.e., OSHA, etc.) for the proposed Project Site Safety Manager for this project.

Safety overview has a 3-page count limit.

FACTOR 5

Safety

• Safety information (overview, risk assessment, and tailoring for this specific project) demonstrating a higher level of project understanding; risk mitigation; and qualifications and capabilities of proposed safety personnel will be more favorably rated.

• Fewer documented OSHA 300A incidents and lower EMR rates will be more favorably rated. Information not demonstrating these qualities and/or higher OHSA incidents and EMR rates will be less favorably rated.

FACTOR 5

Safety

Submit Past Performance information for the same projects submitted under Project Experience (factor #1) using the attached Past Performance Questionnaire.

Information may be regarding the offeror’s firm and/or its proposed subcontractors performing key trades and other construction activities.

Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement.

If available, offerors may submit a Past Performance Information Retrieval System (PPIRS) evaluation report in lieu of the Past Performance Questionnaire.

FACTOR 6

Past Performance

Submittal process for the Past Performance Questionnaire is as follows:

Complete Sections I and II only of the attached Past Performance Questionnaire and forward to your client reference.

The reference shall be some who was substantially involved with the project and can provide a complete, objective assessment of your performance.

Direct them to complete and submit the survey to the address and point of contact in paragraph B above by the due date and time of proposal receipt.

Submit copies of the questionnaire that your forwarded to your references with their point of contact information in this proposal Volume I.

Submit a narrative disclosing any instances of past performance that may be considered less than full satisfactory.

Describe pertinent facts, circumstances and any remedial action taken or to be taken to correct the deficiency.

Failure to disclose such instances could result in an unfavorable assessment of the offeror’s past performance record.

Past performance demonstrating higher levels of success and quality on more relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated.

Projects that are more relevant to the requirements of this solicitation will be given more weight in the overall past performance rating.

Project Experience ratings (Factor 1) will be considered in determining relevancy for projects submitted under this factor.

If an offeror has no past performance on similar work relevant to this solicitation, they will be evaluated neither favorably nor unfavorably.

Past performance demonstrating higher levels of success and quality on more relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated. Projects that are more relevant to the requirements of this solicitation will be given more weight in the overall past performance rating. Project Experience ratings (Factor 1) will be considered in determining relevancy for projects submitted under this factor. If an offeror has no past performance on similar work relevant to this solicitation, they will be evaluated neither favorably nor unfavorably.

Past performance on contracts with the Federal Government, other public agencies, or private organizations will be considered. All submitted references may not be contacted. Sources other than submitted references may be contacted.

Standard Form (SF)1442 will be reviewed for completeness Amendment Acknowledgement will be reviewed for timely and proper acknowledgement SECTION B PRICE SCHEDULE Proposed pricing will be evaluated for fair and reasonableness. Reasonableness will be determined considering comparisons to competitive pricing and to the independent cost estimate

SF 24 BID BOND

SECTION K REPRESENTATIONS AND CERTIFICATIONS

GENERAL REFERENCES

SUBCONTRACTING PERCENTAGE WORKSHEET

VOLUME II

Business and Price Proposal

VOLUME II

Business and Price Proposal – Contract Price Schedule

• Direct all questions to the CO who requests that they be submitted in writing via email to both the CO, Victoria Nosal, Victoria_Nosal@nps.gov and the CS, Bruce Beck, Bruce_beck@nps.gov

• Questions and answers will be issued by written amendment posted as an amendment to the solicitation. Offerors are required to fill out and sign the acknowledgment of amendments received (SF1442 Section 19) and include this when submitting our offer on the Form 1442.

• The DEADLINE ON QUESTIONS FOR SOLICITATION: August 10, 2021 @ 15:00PM

MT.

SOLICITATION

Questions

Thank You For Your Interest in This Project

National Park Service U.S. Department of the Interior