KATM_238414_Prebid_Meeting_Notes_060321_0004.pdf

KATM 238414 Brooks Camp Wastewater Treatment Pond Katmai National Park and Preserve

Preproposal Conference Meeting Notes

Date: 6/3/2021

When: 9:00 am AT

Where: Virtual – Microsoft Teams Meeting

Attendees:

KATM: Les Geisler ‐ Facility Operational Manager, (907) 469‐0648 Mark Sturm – Superintendent Nikki Reed ‐ Administrative Support Assistant

DSC: Natasha DiPietro – Contracting Officer.

Brian Heitman – Project Manager, (720) 951‐7292 Chris McKenna – Project Specialist, (408) 499‐2896 Myron Smith (aka Alan Smith) – Contract Specialist, (720)975‐5565

Region: John Chekan ‐ Regional Chief of Facility Management

Contractors: See attendance list

AGENDA ITEMS:

1. Roll call. Attendance list to be issued as an amendment to the solicitation along with the pre‐bid meeting minutes.

2. Introductions for NPS staff present.

3. Thank you all for taking the time to meet with us today. The project is extremely important to the Park. The Park has recently decommissioned the existing septage disposal pit and given approval by ADEC to temporarily dispose of the septage in trenches at the Mile 2 pit. This project will construct the wastewater treatment lagoon that will serve as a long‐term solution for septage treatment at Brooks Camp.

4. We would prefer that question be sent to the CO in writing. Any questions and answers today will need to be recorded and issued in an amendment to the solicitation.

5. Presentation – Orientation of Bristol Bay Area, Naknek, King Salmon, Lake Camp, Brooks Camp

Photos and video of Lake Camp site.

6. Presentation – Project Area Map. Orientation to:

Brooks Camp developed area – lodge, cabins, and small ranger station. Float planes typically arrive in this location on Lake Naknek. Float planes may use the Lake Brooks floatplane access in certain wind conditions (Park).

Barge Landing area

The barge landing access road and VRAA access road are a total of approx. .75 miles to junction with Valley Road or Mile 0.

VRAA housing loop and adjacent maintenance area.

Squirrel Camp.

Spoils disposal sites at Mile 1.2 and 2.5 Pits. Disposal sites approved for Contractor use within the Park shall be Mile 1.2 Pit, Mile 2.5 Pit, and Mile 5 Pit. Grubbed and/or cleared materials which do not meet the criteria for reuse or are determined to be in excess shall be removed from the project site and disposed of at Mile 1.2 and 2.5 Pits. Mining tailings to be disposed of at mile 5 pit. Contractor shall coordinate exact location of stockpiles with Contracting Officer and provide notice prior to utilizing these sites.

Contractor shall classify the type of material being disposed of at each site. Wanted to note that native vegetation and organic soil materials meeting the soil salvage and revegetation requirements of Section 02235 shall be salvaged for reuse and stockpiled on the project site within the designated area shown on the Drawings.

Project site.

Mile 5 Pit. This is the earthwork borrow source for the project.

7. Presentation ‐ Barge landing area:

Material and equipment can only be staged here temporarily. All equipment and material to be moved to permanent staging area within 24 hours.

Equipment and material will be moved on the road through the protected property. Do not leave roadway nor park and/or stage equipment within the property boundary.

Photos and video.

8. Presentation ‐ VRAA housing loop:

Two contractor pads will be cleared by the NPS prior to contractor mobilization.

Water and sewer service provided by the Park. Tie‐in locations will be in the vicinity of the cleared pads.

Electrical service provided by the Park. Contractor to tie into the electrical power distribution panel at the north end of the loop. Each site has electrical boxes in the ground. There are no conductors in the box, but there is conduit and a ground. The contractor to supply the conductors and tie into the panel.

Contractor may use Park shower house and laundry facility.

See drawings and Division 1 specifications for camp, housing, kitchen, and food storage requirements.

Photos and video.

9. Presentation ‐ Squirrel Camp ‐ contractor staging area.

All materials and equipment not in use during active construction hours must be stored within the existing NPS electrified fence at squirrel camp, the project site area (below), or Mile 5 pit (below).

Photos and video.

10. Presentation ‐ Mile 5 pit – contractor staging area

Mining area

Tailings area

All materials and equipment not in use during active construction hours must be stored within the Contractor provided temporary electric fence.

Photos and video .

11. Visit wastewater treatment pond project site area.

Located at approximately Mile 1.8, a little over 3 miles west of Mile 5 pit.

Vegetation:

i. Trees are mostly standing 35‐45‐foot‐high dead spruce, 8‐12 in. diameter

ii. smaller birch 6 in diameter & smaller, 15' high & shorter

iii. 75 % spruce , 20 % birch , rest is brushy willows.

This slide has the treatment pond site plan:

i. Clearing limits.

ii. Access road

iii. Reusable organic stockpile area.

iv. Stabilization pond

v. Percolation cell.

vi. Permanent electric fence

vii. Buried chain link fencing.

viii. Chain link fencing.

All materials and equipment not used during active construction hours must be stored within a Contractor provided temporary electric fence. Permanent electric fence shall be installed as shown on the drawings prior to beginning installation of the lagoon HDPE geomembrane liner. The permanent electric fence shall be energized and fully operational to protect this critical work element from wildlife intrusion.

12. Specification Section 01 11 00 Summary of Work. The following are highlights, please be sure to review this and other Division 1 specification sections as well as the drawings for more detailed requirements.

Site access is typically by boat, barge, or fixed winged aircraft. Access via rotary‐ wing/helicopter is only aloud between October 1 and June 1 and requires a permit.

For boat/barge access contractor must notify Park dispatch for sailings to and from

Brooks Camp.

Barge access is dependent on seasonal lake levels and is generally available beginning between July 15 and August 1 of each year.

Migratory Bird Treaty Act clearing restrictions: No clearing activities shall occur between

April 15 and July 15.

NPS shall provide 13,000 gal of diesel fuel, and 500 gal of gasoline at the project site for the contractor’s use towards the project specified in these Specifications. Contractor shall not import diesel fuel or gasoline into the Park without prior authorization from the Contracting Officer.

All contractor employees working on site between April 1 and December 1 must attend a bear orientation prior to working on‐site. Employees SHALL NOT be permitted to commence work on‐site prior to receiving bear orientation.

All vehicles and equipment shall be inspected by the Contracting Officer and Park

Natural Resources staff prior to their entry into the Park for invasive species, seeds, mud, weeds, and other unwanted substances. This inspection will occur in King Salmon, Alaska immediately prior to mobilization to the Project. Steam clean all earth‐moving equipment and vehicles before entering Lake Camp. Correct all oil and fluid leaks in vehicles and equipment before entering Lake Camp and immediately upon occurrence.

All ground disturbance and excavation activities require archeological monitoring. The archeological monitor will be a representative of the Government designated to oversee construction activities that could disturb archeological resources. Daily work Schedule to be submitted detailing construction work in archeologically sensitive areas. At least one week before on‐site work begins, Contractor shall meet with Contracting Officer and

Archeological Monitor to discuss Daily Work Schedule and equipment and special methods to be used in archeologically sensitive areas.

Work restrictions:

i. Work Hours: Between June 1 and September 19, Work Hours shall generally be limited to 8am to 8pm, unless otherwise authorized by Contracting Officer.

Between September 19 and June 1, there are no limitations on work hours.

ii. Contractor vehicle and equipment travel along the Valley of 10,000 Smokes

Road (Valley Road) shall be communicated to the designated NPS staff via radio communications prior to each one‐way trip being made. Contractor staff shall notify the origin location and destination location of the proposed trip.

Contractor staff shall also notify the type of vehicle or equipment making the trip on the Valley Road.

iii. Procedures for use of the roads between June 1 and October 1: Road closures may be permitted, when required, upon specific approval of Contracting Officer.

Contractor is advised that, at a minimum, one visitor bus travels from the

Brooks Camp area to the Valley of 10,000 Smokes daily between June 1 and

October 1. It typically departs at approximately 9:00 AM and returns at approximately 4:00PM, but the schedule may vary. The immediate area on the

Valley Road through which the bus is traveling must be clear of all personnel and equipment during transit times.

iv. Confine parking of construction equipment and vehicles to designated staging areas or within the Project Limits.

13. Source selection:

Section L outlines the information the NPS would like to see in the technical proposals.

Section M describes how the technical proposals will be evaluated.

Source selection will be best value ‐ see Part B of section M.

It is imperative that the offerors address the evaluation factors listed in L specifically.

We are primarily interested in the capabilities and experience of key personnel as it relates to the scope and conditions of this project.

Evaluation Factor 2 is a proposed construction schedule. In preparing the schedule be sure to account for lake level barge access and the Migratory Bird Treaty Act clearing restrictions in the spring.

14. Anticipated project milestone dates:

Due date for questions after the site visit is 6/7/21, at 2:00 PM MDT

Proposals due 6/10/2021, 2:00 PM MDT.

Contractor selection by late‐June

Construction Contract Award in mid‐July.

The limited NTP issued August 1, 2021.

The limited Notice to Proceed would be for mobilization, clearing and grubbing, and the extraction and processing of earthwork materials. Div 1 submittals will need to be submitted and accepted by the NPS prior to issuing the limited NTP. Refer to specification section 01 31 00, Part 1.3.

There are no contractual requirements for specific scope/work to be completed in the

2021 and the 2022 season. The NPS is open to extending the POP of this project into the

2023 season, however, the project must be complete and the contractor prepared to demobilize as soon as lake levels allow in the 2023 season to accommodate the contractor who will be mobilizing into the site to begin the Valley of Ten Thousand

Smokes Road Project in 2023.

15. Valley of Ten Thousand Smokes Road Project – 2023:

This project will upgrade the existing gravel road as necessary to support current and projected traffic patterns, in Katmai National Park and Preserve. The work will include addressing minor drainage issues along the roadway, including culvert replacement, minor grade adjustments, and reconditioning gravel turnouts. The project will include processing and stockpiling crushed aggregate for resurfacing and future roadway maintenance.

Project highlights include:

• Mining gravel at the 5‐mile pit for road rehabilitation purposes (2,370 cy) and stockpiling gravel (10,500 cy) for future maintenance needs along the road;

• 3 to 4‐month long construction window (possibly a one season project if a contractor is already mobilized);

• Replace culverts, improve drainage issues, addition of gravel to roadbed in specific areas;

• Improve gravel pullouts along this one lane road.

The Valley Road project will be solicited in 2022. The plan is to have that contractor mobilize in the summer of 2023 when lake levels allow.

Will likely be a small business set‐aside. Estimated Price Range: Between $1,000,000 ‐

$5,000,000.

The successful offeror on our treatment pond project will have the opportunity to bid on the

Valley Road Project.

16. We encourage any of the interested offerors to visit the site. Please contact Les and myself and we will make arrangements for Park staff to meet you at the Ranger station. Anyone visiting the site will need to complete bear training at the Ranger Station upon arrival. Park staff will escort you and provide transportation to the various sites.

17. Questions:

Will a list of attendees be provided? Response: yes.

AM#2 allows us to submit previously completed PPQS, would CPARS also be accepted?

Response: Previous CPARS are acceptable.

Who offers barge service in the Lake? Response: Adesco. Mr. Randy Zimins. 907‐469‐

Wondering if you could describe the bathymetry for the barge Landing in Brooks for

Water Level? Response: The lake is shallow for about 200 feet from shore. Barge access is only possible when lake water levels are up in the late spring and early fall.

See sheet C21 for seasonal lake levels as well as attached PDF Barge Landing

Bathymetry.

The existing stockpiles located on site in Mile 5 pit is already spoken for? Response:

Yes, it will be used to repair Pak roads.