B09 Amd 1 KATM 238414 Prebid Meeting Agenda 051221_0001.pdf

KATM 238414 Brooks Camp Wastewater Treatment Pond Katmai National Park and Preserve

Preproposal Conference Agenda

Date: 5/20/2021

When: 10:45 am AT

Where: King Salmon Airport, 1 King Salmon Airport Rd, King Salmon, AK 99613

Attendees:

KATM: Les Geisler - Facility Operational Manager, (907) 469-0648 See attendance list

DSC: Brian Heitman – Project Manager, (720) 951-7292

Chris McKenna – Project Specialist, (408) 499-2896

Region: See attendance list

Contractors: See attendance list

AGENDA ITEMS:

1. Rally at the King Salmon airport. Proof of negative Covid19 testing results or vaccine required.

NPS to shuttle attendees to Park aviation and then transport group to Brooks Camp.

2. Rally at Brooks Camp near the Ranger Station. The group to attend bear training.

3. Sign in sheet – to be issued as an amendment to the solicitation along with the pre-bid meeting minutes.

4. Introductions for NPS staff present.

5. Thank you all for taking the time to meet with us today. The project is extremely important to the Park. The Park has recently decommissioned the existing septage disposal pit and given approval by ADEC to temporarily dispose of the septage in trenches at the Mile 2 pit. This project will construct the wastewater treatment lagoon that will serve as a long-term solution for septage treatment at Brooks Camp.

6. We would prefer that question be sent to the CO in writing. Any questions and answers today will need to be recorded and issued in an amendment to the solicitation.

7. Visit Barge landing area:

• Material and equipment can only be staged here temporarily. All equipment and material to be moved to permanent staging area within 24 hours.

• Equipment and material will be moved on the road through a protected property. Do not leave roadway nor park and/or stage equipment within the property boundary.

8. Visit VRAA housing loop:

• Two contractor pads will be cleared by the NPS prior to contractor mobilization.

• Water and sewer service provided by the Park. Tie-in locations will be in the vicinity of the cleared pads.

• Electrical service provided by the Park. Contractor to tie into the electrical power distribution panel at the north end of the loop. The Park will provide trench for conductors and backfill trench once conductors are installed.

• Contractor may use Park shower house and laundry facility.

• See drawings and Division 1 specifications for camp, housing, kitchen, and food storage requirements.

9. Visit Squirrel Camp - contractor staging area.

• All materials and equipment not in use during active construction hours must be stored within the existing NPS electrified fence at squirrel camp, the project site area (below), or Mile 5 pit (below).

10. Visit Mile 1.2 pit – contractor spoils disposal site.

11. Visit wastewater treatment pond project site area.

• All materials and equipment not used during active construction hours must be stored within a Contractor provided temporary electric fence. Permanent electric fence shall be installed as shown on the drawings prior to beginning installation of the lagoon HDPE geomembrane liner. The permanent electric fence shall be energized and fully operational to protect this critical work element from wildlife intrusion.

12. Visit Mile 5 pit – contractor staging area

• Mining area

• Tailings area

• All materials and equipment not in use during active construction hours must be stored within the Contractor provided temporary electric fence.

13. Specification Section 01 11 00 Summary of Work. The following are highlights, please be sure to review this and other Division 1 specification sections as well as the drawings for more detailed requirements.

• Site access is typically by boat, barge, or fixed winged aircraft. Access via rotary-wing/helicopter is only aloud between October 1 and June 1 and requires a permit.

• For boat/barge access contractor must notify Park dispatch for sailings to and from

Brooks Camp.

• Barge access is dependent on seasonal lake levels and is generally available beginning between July 15 and August 1 of each year.

• Migratory Bird Treaty Act clearing restrictions: No clearing activities shall occur between

April 15 and July 15.

• NPS shall provide 13,000 gal of diesel fuel, and 500 gal of gasoline at the project site for the contractor’s use towards the project specified in these Specifications. Contractor shall not import diesel fuel or gasoline into the Park without prior authorization from the Contracting Officer.

• All contractor employees working on site between April 1 and December 1 must attend a bear orientation prior to working on-site. Employees SHALL NOT be permitted to commence work on-site prior to receiving bear orientation.

• All vehicles and equipment shall be inspected by the Contracting Officer and Park

Natural Resources staff prior to their entry into the Park for invasive species, seeds, mud, weeds, and other unwanted substances. This inspection will occur in King Salmon, Alaska immediately prior to mobilization to the Project. Steam clean all earth-moving equipment and vehicles before entering Lake Camp. Correct all oil and fluid leaks in vehicles and equipment before entering Lake Camp and immediately upon occurrence.

• All ground disturbance and excavation activities require archeological monitoring. The archeological monitor will be a representative of the Government designated to oversee construction activities that could disturb archeological resources. Daily work Schedule to be submitted detailing construction work in archeologically sensitive areas. At least one week before on-site work begins, Contractor shall meet with Contracting Officer and

Archeological Monitor to discuss Daily Work Schedule and equipment and special methods to be used in archeologically sensitive areas.

• Work restrictions:

i. Work Hours: Between June 1 and September 19, Work Hours shall generally be limited to 8am to 8pm, unless otherwise authorized by Contracting Officer.

Between September 19 and June 1, there are no limitations on work hours.

ii. Contractor vehicle and equipment travel along the Valley of 10,000 Smokes

Road (Valley Road) shall be communicated to the designated NPS staff via radio communications prior to each one-way trip being made. Contractor staff shall notify the origin location and destination location of the proposed trip.

Contractor staff shall also notify the type of vehicle or equipment making the trip on the Valley Road.

iii. Procedures for use of the roads between June 1 and October 1: Road closures may be permitted, when required, upon specific approval of Contracting Officer.

Contractor is advised that, at a minimum, one visitor bus travels from the

Brooks Camp area to the Valley of 10,000 Smokes daily between June 1 and

October 1. It typically departs at approximately 9:00 AM and returns at approximately 4:00PM, but the schedule may vary. The immediate area on the

Valley Road through which the bus is traveling must be clear of all personnel and equipment during transit times.

iv. Confine parking of construction equipment and vehicles to designated staging areas or within the Project Limits.

14. Source selection:

• Section L outlines the information the NPS would like to see in the technical proposals.

• Section M describes how the technical proposals will be evaluated.

• Source selection will be best value - see Part B of section M.

• It is imperative that the offerors address the evaluation factors listed in L specifically.

We are primarily interested in the capabilities and experience of key personnel as it relates to the scope and conditions of this project.

• Evaluation Factor 2 is a proposed construction schedule. In preparing the schedule be sure to account for lake level barge access and the Migratory Bird Treaty Act clearing restrictions in the spring.

15. Anticipated project milestone dates:

• Proposals due 5/27/2021, 2:00 PM MT

• Contractor selection by late-June

• Construction contract award in mid-July

• The limited NTP issued August 1, 2021. The limited Notice to Proceed would be for mobilization, clearing and grubbing, and the extraction and processing of earthwork materials. Div 1 submittals will need to be submitted and accepted by the NPS prior to issuing the limited NTP. Refer to specification section 01 31 00, Part 1.3