14 Attachment L-1 RFQ Instructions 04.15.2026 7pgs.pdf

April 15, 2026 Attachment L-1

RFQ # 89233126QNA000465

RFQ Instructions

1.0 GENERAL INFORMATION:

The United States (U.S.) Department of Energy (DOE), National Nuclear Security Administration (NNSA) Contracting Operations Division is hereby issuing a Request for Quotation (RFQ) No.

89233126QNA000465 for Site-Wide Environmental Assessment (SWEA) for Continued Operation of Sandia National Laboratories (SNL), California (CA) for the DOE, NNSA, Sandia Field Office (NA-SN).

This acquisition will be conducted under the DOE-Wide National Environmental Policy Act (NEPA) Blanket Purchase Agreement (BPA). This RFQ is for the preparation of a new SNL/CA SWEA. This effort will include, but not be limited to, supporting the DOE/NNSA Sandia Field Office (SFO) in the areas of Cooperating Agencies, public, and stakeholder input, document preparation, technical studies and analyses, site review and data collection, document review, advertisements, meetings/hearings, etc. In this document the effort to prepare a new SWEA will be referred to as the SNL/CA SWEA. The SNL/CA SWEA must meet the requirements of NEPA of 1969, DOE NEPA Implementing Procedures, DOE Policy

451.1 NEPA Compliance Program, and NNSA Policy NAP-451.1 NEPA Compliance Program.

This SNL/CA SWEA will review and analyze all impacts (both direct and reasonably foreseeable) of SNL/CA operations in Livermore, CA. SNL/CA operates primarily on approximately 407 acres of Federal land owned by NNSA, which is bound by the City of Livermore to the west, Lawrence Livermore National Laboratory (LLNL) to the north, and privately-owned rural and agricultural land to the south and east. SNL/CA is made up of 92 facilities totaling approximately 960,000 gross square feet. Most of the facilities continue to operate with the same types of activities as they did when they were constructed, although some repurposing and reconfiguring existing activities (e.g., moving operations to different buildings) have taken place at SNL/CA for decades to ensure the efficient use of space.

This RFQ is being issued under the DOE-wide Master NEPA BPA. The NAICS code for this acquisition has been identified as 541620, Environmental Consulting Services, with a small business-sized standard of $19 Million. Vendors are reminded that this is a competitive requirement conducted under Federal Acquisition Regulation (FAR) Part 8 General Services Administration (GSA) Federal Supply Schedule (FSS) contract. The Vendors shall furnish adequate and specific information in response to the technical evaluation criterion.

The Government intends to award one (1) task order to the vendor that demonstrates the lowest price/technically acceptable quote to the Government with potential Period of Performance (PoP) which is comprised of a one (1) year base period and one (1) six (6) month option period. The quotes will be evaluated based on three (3) factors: Factor 1) Technical Approach; Factor 2) Staffing Approach; Factor

3) Cost/Price. The quote that meets all evaluation criteria across all Factors and is determined to provide the low price/technically acceptable quote will be considered most advantageous to the Government. Each Vendor is responsible for submitting an electronic quote based on the requested Scoring Factors defined below and the Response Instructions below.

RFQ # 89233126QNA000465

1.1 Instructions for Preparation of the Solicitation/SF1449: Vendors shall also submit with their quote a signed copy of the completed SF1449 in its entirety (basic and any amendments) per the instructions below.

Section Areas Vendors are Required to Follow, Review and/or Complete SF1449 Complete blocks 17(a), 24, and 30(a, b, c). Provide an original signature on each copy and date the SF1449 Section B - G None Section I-J None Section K Representations and certifications shall be completed electronically and submitted with the quote Section L Attachments L-1 & L-2 Section M See Attachment M-1; Nothing to complete

1.2 This Request for Quote (RFQ) is composed of nine (9) attachments. The complete list of attachments is as follows:

Attachment Title 1 Statement of Work (SOW)

1-A Boundary Map 1-B Final SWEA 1-C Supplemental Analysis 2 Reporting Requirements Checklist 3 Wage Determination (To be provided by Vendor)

L-1 RFQ Instructions to Vendors L-2 Task Order Price Quote M-1 Evaluation Criteria Factors

2.0 SUBMISSION/CONTACT INFORMATION:

2.1 Questions and Answers: All questions or comments must be submitted in writing via email to both the Contracting Officer, Tamra Barela, and the Contract Specialist, Carla Armstrong, at tamra.barela@nnsa.doe.gov and carla.armstrong@nnsa.doe.gov and no later than 14:00 PM Mountain Time on April 22, 2026. Please submit questions in a Microsoft® Word document to include subject line “Questions/Comments –National Environmental Policy Act (NEPA) SWEA, RFQ 89233126QNA000465”. It is the sole responsibility of the Vendor to verify receipt of the submitted questions. All questions and answers will be made available as soon as practicable via a RFQ amendment or special notice. No telephonic questions shall be addressed. Any questions received after the established deadline may not be answered prior to the date that quotes are due.

Each question should clearly specify the RFQ area and page number to which it refers. Because all questions received will be published via FedConnect and SAM.gov, Vendors are responsible for mailto:tamra.barela@nnsa.doe.gov mailto:carla.armstrong@nnsa.doe.gov

RFQ # 89233126QNA000465

ensuring their questions do not contain any proprietary or sensitive information. Any information concerning this RFQ will be furnished promptly to Vendors if the information is required for preparation or submission of quotes or if the lack of it would be prejudicial to any Vendor. The identity of the Vendor asking questions will be withheld.

2.2 Quote Submission: Vendors shall submit their quote via email to both the Contracting Officer, Tamra Barela, and the Contract Specialist, Carla Armstrong, at tamra.barela@nnsa.doe.gov and carla.armstrong@nnsa.doe.gov NO LATER THAN 14:00 PM Mountain Time on April 27, 2026.

No hard copies will be accepted and dropboxes shall NOT be used to submit quotes. If a Vendor submits via dropbox the quote will be removed from consideration for award. Quotes received after the specified deadline may not be considered. Vendors are encouraged to confirm the Government’s receipt of quote.

3.0 QUOTE PREPARATION INSTRUCTIONS:

3.1 Vendors are required to follow the procedures identified below when submitting a quote for this requirement in addition to the instructions included in this Addendum. EACH VENDOR MUST

FURNISH ADEQUATE AND SPECIFIC INFORMATION IN THE TECHNICAL

SUBMISSION, VOLUME II. SIMPLY RESTATING THE SOW REQUIREMENTS, OR

MERELY OFFERING TO PERFORM THE WORK, MAY RESULT IN AN

UNACCEPTABLE RATING.

3.2 A quote may be eliminated from further consideration if that quote is so grossly and obviously deficient as to be totally unacceptable on its face. For example, a quote will be deemed unacceptable if it does not represent a reasonable initial effort to address essential requirements of the RFQ or if it clearly demonstrates that the Vendor does not understand the requirements of the RFQ. In addition, the Government reserves the right to reject any quote that includes an assumption or condition that impacts or affects the Government’s requirements. The Government reserves the right to immediately cease evaluating and reject any quote that is determined to contain a deficiency in any evaluation factor or fails to address a material requirement of the RFQ. In addition, a rating of less than satisfactory in one evaluation factor may result in the elimination of the quote from further consideration regardless of the ratings of the other factors; and therefore, no further technical or price evaluation will be performed. If a quote is rejected, a notice will be sent to the Vendor stating the reasons the quote will not be considered for further evaluation under this RFQ. The Government intends to evaluate quotes and reserves the right to make award without holding negotiations with Vendors. Therefore, Vendor’s initial quote should contain the Vendor’s best terms for Factors 1-3 standpoint. The Government reserves the right to negotiate with Vendors if the Contracting Officer later determines negotiations to be in the best interest of the Government.

3.3 This RFQ does not commit the Government to pay any costs incurred in the submission of any quotations or for acquiring or contracting for any services related to this RFQ.

mailto:tamra.barela@nnsa.doe.gov mailto:carla.armstrong@nnsa.doe.gov

RFQ # 89233126QNA000465

3.4 A Vendor’s quote shall consist of three volumes. Each volume must be submitted as a separate file.

Multiple electronic files may be submitted for each volume; however, each file must clearly identify the volume to which it relates. All pricing information shall be addressed only in Volume III. Vendors may include a Cover Page and Table of Contents for each volume which will not be included in the page count. The quotes shall be submitted as follows:

Volume Title

I Offer and Other Documents II Technical Submission III Price Submission

3.4 To aid in the evaluation, quotes must be clearly and concisely written, must include a table of contents, and must be logically assembled. All pages of the quote’s three volumes shall be appropriately numbered and identified with the Vendor’s name, the date, and the RFQ number.

Quote files are to be formatted in the following applications: Volume I and II – Adobe Acrobat (version 5.0 or higher) or Microsoft (MS) Office products 2000 or higher including but not limited to MS Word, Excel , MS Access, MS Power Point, etc. Other software can be used if it is converted to Adobe Acrobat PDF when submitted to the Government and Volume III – Excel 2000 (or higher, unlocked with formulas intact).

3.5 Page Format: A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information (except for document numbers, page numbers etc.) shall be provided in an image area of 7 x 9 inches left and right margins shall be 0.75 inches and top and bottom margins should be one inch. The background color of each page of the submission shall be white. Excess pages from the page limitations identified under each factor below will not be evaluated.

3.6 Text Format: Paragraph and text lines shall be single or double spaced but not spaced smaller than the Microsoft Word paragraph spacing size of 1.0. Font to be used on all text is Microsoft Word Times New Roman 12-point font with normal proportional spacing in-between each character. A smaller font size (no smaller than 6-point font) is permitted for any graphics illustration and tables presented in the technical quote as long as the information is legible to the human eye. Fonts other than Times New Roman are permissible in the graphics, illustrations, and tables only. Vendors are encouraged to use tables judiciously to present complex data, summaries, or comparative information clearly and concisely. Tables should enhance readability and understanding, not serve as a substitute for narrative explanation or analysis.

3.7 Attachment Format: Limit naming convention on attachments to ONLY the following: Firm’s

Name. Title of Volume (I, II, or III) and if applicable attachment number.

3.8 Each Vendor shall organize its quote with the following volume and tab format:

Volume I – Offer and Other Documents (No Page Limit)

Tab 1: Standard Form 1449 (SF1449) – Solicitation/Contract. When completed and signed by the Vendor, this constitutes the Vendor’s Quote in response to the Government’s RFQ;

RFQ # 89233126QNA000465

therefore, the form must be fully executed by representatives authorized to commit the Vendor to contractual obligations. Vendors shall fully complete and sign the SF 1449 as state in section

1.1 above. This form shall be used as the cover sheet of Volume 1 – Offer and Other Documents. If any RFQ Amendments are issued, they shall also be acknowledged via signature and included under Volume 1, Tab 1. Failure to acknowledge an amendment via signature may result in the quote being eliminated from further consideration. In addition, the RFQ and any subsequent amendments must be acknowledged electronically in FedConnect.

Tab 2: Section K – Representation, Certifications, and Other Statements of Bidders. Vendors shall complete the provisions in Section K of the RFQ and submit them under Volume 1, Tab 2 as follows:

• 52.209-5, Representation By Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law

• 52.209-7, Information Regarding Responsibility Matters.

• NNS-K-1003, Certification Regarding a Felony Conviction under any Federal Law or Unpaid Federal

Tax Liability.

Tab 3: Worker Safety and Health Plan (WSHP). In accordance with (IAW) Attachment 2 Reporting Requirements Checklist (RRC) and the provision NNS-H-1019 WSHP (IAW 10 CFR 851) submit the WSHP under Volume 1, Tab 3.

Volume II – Technical Submission

Factor 1 – Tab 1: Technical Approach (Page Limit: 3 pages) Vendors shall submit a narrative, not to exceed three (3) pages to include supporting spreadsheets, charts, tables, diagrams, graphs, and/or figures, describing their approach to and understanding of executing and ensuring the deliverables will be completed IAW schedule and conformance measures specified in the SOW.

Your approach should address management roles, responsibilities, principles, and business processes that will ensure contract performance of high-quality deliverables in compliance with the SOW. Specifically, the approach should demonstrate a sound, comprehensive, and feasible plan for delivering high-quality work that meets the standards and requirements outlined in the

SOW.

Factor 2 – Tab 2: Staffing Approach (Page Limit: 3 pages)

Vendors shall submit a narrative, not to exceed three (3) pages, describing your Staffing Approach to execute and ensure contract performance IAW the SOW. This narrative shall demonstrate a sound and comprehensive structure, scheduling, quality control and communication processes to ensure effective project execution and coordination with the government. The approach should address the rationale for the staffing levels and roles adequate and appropriate for the scope of work.

RFQ # 89233126QNA000465

Volume III – Cost/Price

Factor 3 – Tab 1: Cost/Price (No Page Limit) The Vendor shall prepare and submit a completed, electronic, Attachment L-2, Task Order Price Quote in accordance with the following instructions. Retain all formulas and links and do not protect any cells. Round totals to the nearest whole dollar. The Vendor is solely responsible for the accuracy of all formulas, links, and amounts. Submit cost/price quote information using Microsoft EXCEL consistent with the attachments to these instructions. Do not provide spreadsheets using any other programs where formulas cannot be viewed.

Should the Vendor choose to provide a Cost/Price narrative, provide the narrative in Microsoft WORD or Adobe Acrobat.

(a) All FFP Labor CLINS. The Vendor shall provide an FFP quote for all labor required for performance of all work under these CLINs. In accordance with Attachment L-2, Task Order Price Quote instructions the Vendor (and any quoted team members, if applicable) shall identify its quoted GSA Federal Supply Schedule (FSS) rates, NEPA BPA ceiling rates, applied discounts, and resultant quoted discounted labor rate(s). Labor rates must be in accordance with the BPA’s Ceiling Labor Rates as stated in the associated BPA and Vendors are encouraged to quote additional discounts to the maximum ceilings. The quoted labor rates shall not exceed the applicable unexpired FSS rates or the BPA’s ceiling rates. Any quoted Service Contract Act (SCA) labor categories shall be identified with an (*) next to the labor category name. All fully-burdened labor rates are set at task order award and not subject to subsequent FSS changes.

(b) For the period of performance covered by the Vendor’s current FSS rates, the quoted labor rates shall not exceed the applicable unexpired FSS rates. If the Vendor’s current FSS rates (including any team member’s GSA FSS) do not cover the quoted period of performance, the Vendor may escalate the current rates for out-year performance periods.

(c) Taxes. Quoted fully burdened labor rate(s) shall include all applicable local, state and federal taxes and duties.

(d) Other Direct Costs (ODCs). These CLINs are non-fee/profit bearing and are intended to cover the direct costs of ODCs (i.e. mailing, travel, supplies etc.). Only actual direct costs for ODCs will be reimbursable. No reimbursement for ODC indirect costs will be allowed - see clause 52.212-4 (Alt I)(i)(ii)(D)(2), filled-in as “None.” For evaluation purposes and to establish a CLIN ceiling, the Vendor shall use the Government’s estimated not-to-exceed (NTE) amounts as specified in the Task Order Price Quote.

(e) Option to Extend Services. The Government has included FAR 52.217-8, Option to Extend Services in this requirement. For the purposes of evaluation only, the Government will calculate and evaluate the Option to Extend Services by applying the quoted final period rates/prices to the same types of quoted labor including a proportionate amount of other direct costs, if appropriate, for an additional six-month period. This option will not be included in the total value of the award. It should be noted that FAR 52.217-8, Option to Extend Services, may be exercised at any time during performance and may be exercised more than once and for varying duration(s). The

RFQ # 89233126QNA000465

Government intends to price the Option to Extend Services period during contract performance in accordance with the language in FAR 52.217-8. Accordingly, the Vendor shall not quote a separate price for the potential FAR 52.217-8 extension. These rates/prices may be adjusted only because of revisions to prevailing labor rates provided by the Department of Labor.

(f) Wage Determination(s). Section J – Attachment 3, serves as a placeholder for the Wage Determination(s), if applicable. Within Volume III, the Vendor shall identify the labor categories covered by the Service Contract Act (SCA) as described in paragraph (a) above within Attachment L-2, Task Order Price Quote. If multiple Wage Determinations apply to the Vendor’s quoted approach, ensure that Price Quote clearly identifies what SCA labor categories apply to which Wage Determination location(s). The applicable Wage Determination(s) will be incorporated into the Task Order at time of award.

Additional Cost/Price Information: Volume III shall be the only volume to contain price/cost information with the exception of the completed SF1449 in Volume I Within Attachment L-2, all tabs must be completed, or the quote submission may be rendered unacceptable and incomplete. Any discrepancy between the sum of total CLIN prices on Attachment L-2 and the associated Contract’s SF 1449 (Block 24) Item (CLIN) prices will be corrected and the SF 1449 (Block 24) Item (CLIN) prices will be adjusted accordingly by the Government to match those prices quoted in Attachment L-2. Only amounts quoted within Attachment L-2 will be considered for award.

4.0 Period of Performance: The performance periods anticipated for this acquisition, which shall be used for quote purposes, are as follows:

Base Period: June 1, 2026 - May 31, 2027 Option Period I: June 1, 2027 - November 30, 2027