Am4 Attach03 Technical Requirements Briefing by Lacie.docx

Technical Requirements Briefing by Lacie Drawings

· Constructing an Operations Building, a Retardant Mixing Plant, and a Retardant Storage Building and related site features.

· As noted on drawings, concrete apron and apron shoulder construction is by others and is anticipated to be completed prior to start of this project.

· Retardant plant mixing plant tanks and equipment will be installed by a separate contractor and a partner in this project.

Specifications

· Construction Safety and Phasing Plan & Safety Plan Compliance Document

· This section is intended to communicate expectations relative to working within the airport property.

· 010250 Definition of Contract Items and Measurement and Payment

· Aligns with Schedule of Items

· Defines the contract line items for the 41 base items and 3 optional items.

· Lump Sum Breakdowns are required before the first pay request.

· 01 30 00 Administrative, General, and Special Requirements

· Pay close attention to this section. Some areas of importance we want to highlight today are:

· Commencement, Prosecution, and Completion of Work Specifies the Period of Performance.

· Preconstruction Conference

· Preconstruction, Progress and Completion Pictures

· As-Built Drawings

· O&M Manuals

· Partnering

· Accommodations for Government Representatives

· Time Extension for Weather

· Permissible Hours of Work

· 01 32 01.00 10 – Project Schedule

· Cost loading

· Project Schedule Detailed Requirements

· Periodic Schedule Update Meetings

· Government may not have access to P6. Primary purpose is to facilitate review and resolve issues as a team. This will also be required for the initial project schedule submissions

· P6 Mandatory Requirements

· 3.11 will not be required for this project.

· 01 33 00 – Submittal Procedures

· This is the general submittal expectations

· Submittal Exchange will be used for submittal transfers. Gvm’t will procure and set up submittal exchange program. Contractor still has primary responsibility in submittal management.

· 01 35 26 – Government Safety Requirements

· Please be aware the USACE EM385-1-1 is used as well as other referenced safety documents. EM-385-1-1 may be more restrictive than OSHA.

· Site Safety and Health Officer

· Pay particular to Load Handling Equipment

· 01400 Quality Requirements & 01 45 00.00 10 Quality Control

· These two sections work together.

· Quality Control Plan

· Quality Control Manager & CQC Personnel

· Control – Preparatory Phase, Initial Phase, Follow Up Phase

· Weekly Meetings

· Appendix A – Geotechnical Investigation

· Appendix B – Pikes Peak Regional Asphalt Paving Specifications.

· Attachment – Special Inspection Requirements includes additional information on soils, concrete, and steel/ weld testing inspections and requirements.

Questions Notes from Lacie:

Q. Will this be permitted by Pikes Peak Regional Building Department? Will be addressed in Amendment Five.

Q. Who will pay fee? Will be addressed in Amendment Five.

Q. When do we anticipate NTP relative to bids due?

A. As promptly as possible after award. Award will be prior to this FY end.

Q. Does SSHO have to be on site at all times?

A. Ref 1.5.1.1: If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full-time occupation.

Q. Are PM, SSHO, and QCM separate duties?

A. Read the collateral duties requirement in the safety spec.

Red 1.5.1.1.1: The SSHO may also serve as the Quality Control Manager. The SSHO may also serve as the Superintendent. Assignments of collateral duties shall not affect the fulfillment of the individual role of SSHO, QCM, and Superintendent. If the fulfillment of roles is negatively affected by the collateral duties, then the allowance for collateral duties may be retraced by the CO and the Contractor shall acquire a separate individual for this role at no additional cost to the Government.

Q. Is the project scheduler required?

A. Requirements are in schedule spec, added by Amen 0003 Q. Are water and electric available at site? Are they free? Will be addressed in Amendment Five.

Q. Project is a full small business set aside, so if a large business submits, they would either need a JV or a teaming agreement in place. Does USDA requirement teaming agreement or JV be approved by SBA prior to submittal?

A. Yes.

Q. Will USACE inspectors be on site?

A. Inspector we are planning for is a USACE inspector. Also, I was a USACE COR.

Q. 013201 – 3.11 references QCS/RMS. Does that apply?

A. RMS and QCS will NOT be used for this project. Submittal exchange will be the program.

Government will pay for submittal exchange. Contractor does not have to pay those costs.

Q. Will we extend the questions and answers period?

A. We do not plan to at this time. If you do have additional questions, submit them in writing and we will consider them up until we issue the amendment. Questions asked during this meeting do not need to be resubmitted in writing.

Q. Where does RFP state that this is a small business set aside project?

A. Clauses in section I. FAR 52.219-6.

Q. On going site work, there is a pad built ands one sills completed. At what state will the grading be accomplished to? Drawings show original grades on site but that is not how they will receive the site. How will they receive the site.

A. We will provide the plans for that project. When we issue those, we will also include out expectations for use with those plans. Plans provided in Amendment Four.

Q. What is the expectation for this contractor to complete the engineered fills under the structures of this projects?

A. C-201, note 3. Clarifies this. Confirmation and Question will be included in Amendment Five.

Q. When do we expect amendment with answers to questions to be out?

A. Next week or week after. Goals is to provide all Q&A at once, along with airport plans.

Q. “Hygiene Questions” – SF vs CY in bid questions.

A. Christina said – point these out to us in writing.

Q. What taxing entities are relative?

A. We will get Colorado state tax exemption, so state tax and local tax exempt. No Federal Tax. So, tax exempt project. CORRECTION. The tax exemption on this project that the awardee may apply for includes only state taxes. This was confirmed after the meeting. Exemption forms will be provided to the awarded contractor at the time of award.

Q. What Tap fees will the contractor be responsible for (water, sewer, gas, electric)?

A. Will be addressed in Amendment Five.

Q. Will there be a sign in sheet distributed?

A. The attendee names shall be submitted to Christina Schofield at Christina.schofield@usda.gov and will be issued via amendment. All offeror attendees must email Business Name, Name of Attendees, Email, and Telephone #s to Christina