Am4 Attach01 Preproposal Conference Agenda.docx

Pre-Proposal Conference Project Title: Colorado Springs Air Tanker Base Page 8 of 8

PRE-PROPOSAL CONFERENCE

PROJECT TITLE: Colorado Springs Air Tanker Base

SOLICITATION #1282BH20R0003

HELD: June 20, 2020, 1300-1500

LOCATION: via Teleconference 1-888-844-9904, Access 6655743#, Host 6533839#

AGENDA:

1. Introductions of Government Attendees (Team)

2. Introductions of Attendees (Name and Company they represent)- instruction on submitting name to email to confirm attendance

3. General Project Information/Description of Work

4. Instructions for Submission of Questions

5. Solicitation SF Form 1442

6. Solicitation Section B - Schedule of Items

7. Solicitation Sections C thru K

8. Solicitation Sections L and M - Proposal Instructions and Evaluation Factors

9. Amendments

10. Specifications and Attachments

11. Question & Answers Session

1. INTRODUCTIONS GOVERNMENT ATTENDEES (TEAM): State name and Job Title

Contracting Officer: Christina Schofield

Contracting Officer Representative: Lacie Davilman

Technical Advisor(s): Robbie Cline, ATB Manager and Project Manager USFS

Christine LaBerge, Designer, CDI

2. INTRODUCTIONS OF ATTENDEES (NAME AND COMPANY THEY REPRESENT)

All teleconference attendees will be required to send your Name, Company representing, contact number and email address via email to the Contracting Officer at christina.schofield@usda.gov

3. GENERAL PROJECT INFORMATION (SUMMARY)

Project Title: Colorado Springs Air Tanker Base

Description of Work:

This contract requires construction of a new two-story operations building that is approximately 4,500 SF in size; a new parking lot to accommodate vehicles for employees as well as delivery of retardant; a new single-story 4,000 SF retardant storage building; and a mixing / containment pad for retardant operations. The equipment within the mixing / containment pad is not included in this contract. Work shall include all site preparation for the new buildings, regrading the site, foundation construction for new buildings, electrical, telecommunications, and plumbing service to new buildings, new building construction, construction of an access road from the existing road adjacent to the site, sidewalk grading/surfacing, and landscaping and irrigation.

The new operations building shall be a slab on grade building to include rough carpentry, HVAC, plumbing, electrical, telecommunications and all finishing. Rooms shall include visitor entry, day room, kitchen, locker rooms, offices, dispatch center, quiet rooms, several office spaces, and mechanical spaces

The new retardant building shall be a slab on grade building to include rough carpentry, HVAC, plumbing, electrical, telecommunications and all finishing. Rooms shall include warehouse space, break room, restroom, an office, storage room, and mechanical space.

The retardant containment / mixing pad is approximately 14,000 SF and is designed for a private contractor to provide the necessary retardant mixing and storage equipment. The equipment is not part of this contract.

This project is codependent on a project being developed and funded by the City of Colorado Spring’s Airport (COS) and the FAA for a “deicing apron”. The new Airtanker Base will be adjacent to this new apron to make dual use of the apron in all seasons. This project should be completed by the time our project commences.

Location of Work:

The proposed Colorado Springs Airtanker Base site is located at the south end of property owned by the City of Colorado Springs, and operated as the Colorado Springs Municipal Airport, in central Colorado.

Contract Type: Firm Fixed Price contract

4. SUBMISSION OF QUESTIONS: The USFS is currently working through questions submitted for this project. An amendment replacing Attachment 2, Specifications was issued on June 24, 2020.

All Information from the Pre-Proposal Conference, submitted questions and answers shall be issued as an Amendment approximately by the end of next week.

NOTE: During the preproposal meeting it was determined to allow additional questions until the issuance of this amendment. From the date of Amendment Four (July 10, 2020), no additional questions will be answered. Currently the USFS is working with the design form to provide answers to the questions submitted. We anticipate to issue this amendment next week.

5. SF FORM 1442 SOLICITATION/CONTRACT AWARD FORM

- An offer guarantee for this project is required for 100% of the cost of the project. Correction in Amendment Four. This value is hereby changed to 20%. Details will be included in the SF30 for Amendment Four.

- Performance and payment bonds for this project are required within 10 calendar days after award, for 100% of the award amount. Corrected link to the SF25 Form for a Performance and Payment Bonds:

Performance Bond (SF25); https://www.gsa.gov/forms-library/performance-bond Payment Bond (SF25A); https://www.gsa.gov/reference/forms?search_keyword=SF25A

- Proposals shall be valid for 60 calendar days.

6. SECTION B - SCHEDULE OF ITEMS

- Section B is included in the solicitation as Attachment 4. This is the section to be completed and submitted for the pricing of this solicitation.

- Bonding cost shall be included under mobilization per FAR clause 52.232-5.

- Section 013300, Section 1.5 which details the payment for both mobilization and demobilization.

7. SOLICITATION SECTIONS C THRU K

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

· The contractor is responsible for adherence to all Occupational Safety and Health Administration (OSHA) Regulation, specifically 29 CFR 1910 - General Industry and 29 CFR 1926 – Construction and applicable State of Colorado Regulations and EM-385-1-1.

· Contractor shall be responsible for obtaining all required permits (if applicable) and scheduling all applicable inspections.

· All trash and debris removal must be in accordance with local, state and federal regulations.

· All materials and equipment are to be installed per manufacturer’s installation guidance.

· Contractor must have adequate liability insurance and proper license to perform all work stated herein in the State of Colorado.

SECTION D – PACKAGING AND MARKING

Left blank intentionally

SECTION E - INSPECTION AND ACCEPTANCE

· 52.246-12 Inspection of Construction. (APR 1996)

· 452.246-70 INSPECTION AND ACCEPTANCE--ALTERNATE I (FEB 1988)

SECTION F – DELIVERIES OR PERFORMANCE

· The Contractor shall start work promptly after receipt of a Notice to Proceed (NTP). The Contractor shall maintain progress at a rate that will assure completion within the stated in Specifications Section 013300, 1.3, Commencement, Prosecution and Completion of Work.

SECTION F—DELIVERIES OR PERFORMANCE

· The Contractor shall start work promptly after receipt of a Notice to Proceed (NTP). The Contractor shall maintain progress at a rate that will assure completion within the stated in Specifications Section 013300, 1.3, Commencement, Prosecution and Completion of Work. This section additionally identifies all prework requirements that must be received prior to start of work.

· 52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984) The Contractor shall be required to (a) commence work under this contract 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 310 calendar days. The time stated for completion shall include final cleanup of the premises.

· Time extensions will be considered in accordance to clause 52.211-13 Time Extensions (Sept 2000)

· Supplemental Project Specification - Schedules for Construction Contracts details the project schedule that shall be submitted by the Contractor and how the schedule will be utilized through the administration of the contract.

· WORK COMPLETED AFTER THE PERFORMANCE PERIOD.

Whenever the Contractor fails to complete work within the performance period, and is allowed to work beyond that period, the Contractor will be assessed the actual damages as defined in the Liquidated Damages clause, FAR 52.211-12

· Suspension of work clause

SECTION G – CONTRACT ADMINISTRATION DATA

· Designation of CO and COR: Christina Schofield and Lacie Davilman- occurs at contract award. Section details the roles and responsibilities of the COR.

· A Project Site Inspector will also be utilized for this project. This individual will receive a designation that defines his/her responsibilities in full in regards to this project.

· Contractor Key Personnel; Project Manager, Site Superintendent, and Quality Control Manager specifications, Section 014500.0010

· Payment/IPP/electronic invoice processing system.

· Biobased reporting Requirements

· CPARS reporting over $750,000

SECTION H - SPECIAL CONTRACT REQUIREMENTS

· Key Personnel: Project Manager, Site Super Intendent and Quality Control Manager.

· Insurance requirements; workers compensation and liability, employer’s liability of at least $100,000 per occurrence, general liability of $500,000 per occurrence, and automotive liability of at f at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage

· H.3 SITE MANAGEMENT: Details how the site shall be maintained in a clean and hazard free environment at all times. All historical and/or archeological issues shall be addressed as needed.

· H.4 RECYCLING AND DISPOSAL OF REFUSE: With the exception of materials specifically indicated or specified to be salvaged for reuse in construction, or turned over to the Government; all refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor (excluding native vegetative and soil debris) and shall be recycled and/or disposed of. All disposals shall be in accordance with federal, state, and local laws and regulations. No disposal, viewing or sale of materials and/or equipment shall be allowed on Government property.

· H.5 SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction or the US Army Corps of Engineers “Safety and Health Requirements” Manual No. 385-1-1 dated November 30, 2014.

· Smoking will not be permitted in any building or structure.

· H.6 FIRE CONTROL: Contractor's Responsibility for Contractor-Caused Fires. The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations. c. Contractor shall comply with all Federal, State, municipal, and local fire restrictions while working on site.

· H.7 TEMPORARY FACILITIES:

a. STAGING AREA: Staging areas are defined in C.6. The contractor must be present when any materials are delivered to ensure proper placement in directed location. The Government will NOT provide any secured storage/staging areas for the Contractor. The Contractor shall be responsible for protecting materials stockpiled against adverse weather, damage, theft, and other risks of loss. The Government assumes no responsibility for material or equipment left in the storage area.

b. SANITARY FACILITIES: Toilet facilities will not be provided by the Government.

c. WATER, AND ELECTRICITY: Water and 120V electricity may be available at no cost to the Contractor, depending on the location. Should water and electricity not be readily available, the contractor shall provide these services as needed to perform the required work.

d. TELEPHONE: The Contractor may elect to hook-up commercial phone services using the local telephone service provider, at no cost to the Government. Cell phone or wireless access may or may not be available at the construction site.

e. Temporary Government facilities for Government Inspector shall be provided in accordance with Section 01 33 00, paragraph 1.23.

· H.8 LANDSCAPE PRESERVATION:

· H.10 EXISTING UTILITIES: The contractor shall field verify all utility locations before digging or trenching. This shall include but not be limited to the use of sonic, electronic or magnetic detection devices, by noting pull box and utility box locations at the surface, use of locator services, and by potholing. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government

· H.12 HAZARDOUS MATERIAL IDENTIFICATION:

· H.13 BIOBASED AND SUSTAINABLE PRODUCTS:

SECTION I – CONTRACT CLAUSES

FAR 52.211-12 Liquidated Damages-Construction (Sept 2000

FAR 52.217-5 Evaluation of Options (Jul 1990) Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS LIST OF ATTACHMENTS Attachments

SECTION K--REPRESENTATIONS, CERTIFICATIONS, and OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

· NAICS CODE 236220 -- SIZE STANDARD $39.5M

· Annual Reps and Certs in SAM

· Note sections that need to be completed in this Section.

6. SECTIONS L AND M - Instructions for submission of proposals, evaluation factors and evaluation criteria.

· The Government intends to evaluate proposals and award a contract without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.

· FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction. (FEB 1999) El Paso County – 12.8% Goals for Female Participation for Each Trade ALL COUNTIES - 6.9%

· 52.225-10 Notice of Buy American Requirement - Construction Materials. (MAY 2014)

· DISCREPANCIES: If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

· SUBMISSION INSTRUCTIONS: Offerors shall submit their proposals to the following email address no later than 12:00 PM Mountain Time on July 17, 2020: Christina.schofield@usda.gov

· PROPOSAL FORMAT: The offer must submit three (3) separate volumes: Volume I – Technical Proposal, and Volume II – Business and Volume III - Price Proposal. Required contents of each volume are detailed in the solicitation.

Along with electronic copy, one (1) hard copy of the Bid Guarantee, and any forms that require original signatures must also be submitted prior to closing date and time. The instructions are detailed in the solicitation.

· Evaluation criteria are detailed in the solicitation.

Section M

- Basis for award, Trade off, or best value award

- This section includes details of the Evaluation Process, Evaluation Factors, and evaluation Method

- RELATIVE IMPORTANCE OF EVALUATION FACTORS - Non-price evaluation factors, when combined, are moderately more an important than price.

PROVISIONS

Special provision 1: Evaluation of Options Exercised at Time of Contract Award Except when it is determined not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

Special provision 2: Evaluation of Options Except when it is determined not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

9. AMENDMENTS:

· Amendment One: Clarification on site visit and preproposal meeting

· Amendment Two: Clarification on time and date for preproposal date/time.

· Amendment Three: Replaces Specifications, Attachment Two, in full.

10. PROJECT SPECIFICATIONS AND ATTACHMENTS

See Technical Requirements Briefing Notes

NOTE: QUESTIONS AND ANSWERS WILL BE ADDRESSED IN AMENDMENT FIVE.