118337 OR SOLICITATION ADDENDUM THREE Q&A.docx
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- Solicitation number
- 118337 OR
- Issued by
- Blaine County, Nebraska
About this file
This document is a Solicitation Addendum Three Q&A for Solicitation Number 118337 OR, issued by the Nebraska State Purchasing Bureau for the Nebraska Game and Parks Commission. The addendum addresses five specific questions related to the Trail Tales Publications printing contract, covering details about cost sheet pricing, poster and game card insertion methods, delivery specifications, and technical requirements. The solicitation seeks a vendor to produce four seasonal magazine issues annually, with an estimated 34,200 copies per issue, including associated materials like game cards, subscription cards, special posters, and brochure lift-outs. The bid responses were due on April 9, 2025, at 2:00 p.m. Central Time, with a contract term of one year and options to renew for five additional one-year periods.
The addendum clarifies that the cost sheet will remain fixed for the first two years, with no allowances for price adjustments due to tariffs or paper price increases. Delivery will be to the Nebraska Game and Parks Commission at 2200 North 33rd Street in Lincoln, NE, with all four issues to be delivered together. The technical specifications provide detailed guidance on poster and game card handling, including insertion methods and potential overrun quantities. The State reserves the right to award the contract based on multiple criteria, including price, location, quality, delivery time, and vendor qualifications, with pricing structured for different quantity ranges and options for both virgin and recycled paper stocks.
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SOLICITATION ADDENDUM THREE
QUESTIONS AND ANSWERS
Date: April 3, 2025
To: All Bidders
From: Clinton Paul, Procurement Contract Officer
RE: Addendum for 118337 OR to be opened April 11, 2025 at 2:00 p.m. CST
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| RFP/ITB |
Section Reference
RFP/ITB
Page Number
| Question |
| State Response |
| 1 |
| Header of the Cost Sheet, 3rd Paragraph |
| Question: The 3rd paragraph states that the cost sheet shall remain fixed for the first 2 years of the contract. Based on the pending tariffs, would the State Purchasing Bureau allow for adjustments to the cost sheet in the first 2 years based on increases to paper prices, with supporting documentation? |
| No, the current price clause will remain as stated in Section III., F. Vendors Duties and Header of Cost Sheet. |
| for the special posters 16.75 X 21.75 and 10.75 X 33- will these be inserted inot the magazine, polybagged with the magaizine, or boxed entirely separately |
| Please see Section V, I., #5. in Technical Specifications. |
May be inserted and bound into one (1) issue only or left loose and not inserted. There may be an overrun of posters in addition to the original quantity printed for the specified issue. Game and Parks staff will advise of the number to remain loose. There will be no poly bagging of the poster with the magazine.
| Game cards - did these get inserted between pages, or are they stitched into the book? Also do these print one sided |
| Please see Section V, G., #5. in Technical Specifications. |
Not all cards will be inserted in the magazine. There may be an overrun of Game Cards in addition to the original quantity printed for the specified issue. Game and Parks staff will advise of the number to remain loose.
Will we be mailing any of these or will they box and ship to you? IF boxing/shipping can you please provide me the zip code(s) they will ship to please
Please see Section V, M. #1. in Technical Specifications.
1. Delivery desired within thirty (30) days after receipt of order(s).
At the time of delivery, a designated State employee will sign the “invoice/packing slip.” This signature will only indicate that the order has been received and that the items actually delivered agree with the delivery invoice. This signature does not indicate all items were received in good condition and/or that there is not possible hidden damage
Please see Section V, N. #1. in Technical Specifications.
1. All four issues will be delivered together to the Nebraska Game and Parks Commission, 2200 North 33rd Street, Lincoln, NE 68503.
There will be no storage needed for the four issues or extra printed materials.
| I'll need the size for the sub cards please |
| Please see Section V, J. #10. in Technical Specifications. |
Cards must be 4”x12.25” and perforated, scored and folded at gutter (6-1/8”).
This addendum will be incorporated into the solicitation.
SPB Form 26 Effective 7-19-2024
File details come from the government source that posted it. Updated .