EXHIBIT B2_Equipment and Systems Responsibility Matrix (5.2024).pdf
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- Attached to
- General Services Administration (GSA) seeks to lease office and lab space in Seattle, WA
- Solicitation number
- 0WA2313
About this file
This document is an Equipment and Systems Responsibility Matrix related to a federal lease opportunity for office and laboratory space in Seattle, WA.
The matrix outlines the responsibilities of the lessor and the National Oceanic and Atmospheric Administration (NOAA) for the installation, maintenance, repair, and replacement of various building systems and equipment. This includes HVAC, plumbing, electrical, fire/life safety, compressed air, vacuum, and laboratory-specific systems. The matrix clearly delineates what items are the responsibility of the lessor versus NOAA, the warranty periods, and the cost components. It references specific sections of the lease agreement. Additional details are provided for laboratory-related equipment, systems, and processes, such as certification requirements, hazardous waste handling, and specialized janitorial services. The matrix appears to be a comprehensive guide for defining the roles and responsibilities between the lessor and NOAA for operating and maintaining the leased facility.
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NOAA Equipment and Systems Responsibility Matrix Seattle, WA
Date Revised: 5/2/2024
Equipment
Responsibility
Lessor Responsible
NOAA
Responsible
Cost Component
Repair during warranty
Under Lessor Warranty?
Warranty Expiration Date
Replacement or repair costs after warranty
OP cost Preventative Maintanence
(PM)
Reference
Standards Items - installation, maintainance, replacement Yes or No? Yes or No? GSA/Lessor/NOAA? Yes or No? xx/xx/xxxx GSA/Lessor/NOAA?
1 Building Automation Systems (BAS) Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.43C, H
2 Air Handling Units Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.07B, 3.40
3 VAV Boxes Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.07B, 3.40
4 Fan Coil Units Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.07B, 3.40
5 Hot Water Pumps - if applicable Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.07B, 3.40
6 Switch Gear Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.33
7 Increase in switch gear capacity beyond lease minimum requirements to serve TI Yes No TI Lessor N/A N/A Lessor Standard Lessor Lease 3.33
8 Panel Boards Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.33
9 Panel Boards located in government space for serving government space Yes No TI Lessor N/A N/A Lessor Standard Lessor Lease 3.33
10 Lighting to meet shell requirements Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.43
11 Facility access panels throughout hallways and inside rooms in government space Yes No TI Lessor N/A N/A Lessor Standard Lessor CDs & Specs
Base building electrical systems including specialized ceiling and wall lights, motion detectors, dimmer lights / switches / sub-systems, and remotes including all controls and fixtures serving base building in government space.
Yes No TI Lessor N/A N/A Lessor Standard Lessor Lease 3.07, 3.31
13 Generator / UPS / Building Life Safety - if applicable Yes No Shell Lessor N/A N/A Lessor Standard Lessor CDs & Specs
14 Domestic Plumbing Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.35
15 Sanitary Piping Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.35
16 Storm Piping Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.35
17 Fire Alarm Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.13
18 Fire Sprinkler Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.12
19 Elevators - passenger Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.15
20 Elevators - freight Yes No Shell Lessor N/A N/A Lessor Standard Lessor Lease 3.15
21 Roof Yes No Shell Lessor N/A N/A Lessor Standard Lessor 3.07, 3.09
22 Skylights - if applicable Yes No Shell Lessor N/A N/A Lessor Standard Lessor 3.07, 3.09
23 Exterior Facade Yes No Shell Lessor N/A N/A Lessor Standard Lessor 3.07, 3.09
24 Exterior Doors and Windows Yes No Shell Lessor N/A N/A Lessor Standard Lessor 3.07, 3.09
25 Automatic doors in public space Yes No Shell Lessor N/A N/A N/A Standard Lessor CDs & Specs
26 Roll up doors at loading docks incl. controls and fixtures Yes No Shell Lessor N/A N/A N/A Standard Lessor CDs & Specs
27 Dock levelers - if applicable Yes No Shell Lessor N/A N/A N/A Standard Lessor CDs & Specs
28 Commision of building systems per Lease section 3.51 Yes No Shell Lessor N/A N/A N/A N/A N/A Lease 3.51
Commissioning special systems: biosafety cabinets, fume hoods, all laboratory non-potable water systems, all laboratory air/gas systems, all independent / stand-alone fire suppression systems in government space, safety showers, eye wash stations, non-laboratory compressed air, vacuum systems, wood/metal/dust collection systems, garbage disposals, insta-hot / undercounter water heaters in government space, ice makers, refrigerators connected to potable water, air handling units in addition to those required for an open office layout, audio visual systems, anti-vibration floor systems, PA systems, ect.
Yes No TI Lessor N/A N/A N/A N/A N/A O&M manual, manufacture's specs
30 Janitorial services for non-specialty spaces Yes No Standard Operating
Lessor N/A N/A N/A Standard N/A Lease 6.01, 6.07, Janitorial inside of laboratory spaces: NOAA will manage the cleaning of the laboratory surfaces, floors, and equipment.
Yes - see janitorial list for specific labs
No N/A N/A N/A N/A N/A N/A N/A Exhibit B3
Collection of lab waste: NOAA will bag standard garbage and set outside of laboratory for collection and disposal by Lessor's janitorial staff. NOAA will handle and properly dispose of hazardous and/or radioactive waste and experiment by-products produced from the laboratories.
Yes No N/A N/A N/A N/A N/A Above-Standard N/A Exhibit B3
Seattle, WA
Date Revised: 5/2/2024
Equipment
Responsibility
Lessor Responsible
NOAA
Responsible
Cost Component
Repair during warranty
Under Lessor Warranty?
Warranty Expiration Date
Replacement or repair costs after warranty
OP cost Preventative Maintanence
(PM)
Reference
Interior Doors and Windows (government space)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A Lessor CDs & Specs
Automatic doors in government space
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A Lessor CDs & Specs
Window blinds and roller shades in government space
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA Standard Lessor Lease 5.04
Installation of GOV EV charging stations
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A Lessor CDs & Specs
Maintenance of GOV EV charging stations
Yes No Above-Standard
Operating Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA Above-Standard Lessor O&M manual, manufacture's specs
Fire Life Safety
Fire alarm system(s) and adjustment of fire alarm devices in government space due to TIs.
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
Lessor N/A Lessor Lease 5.09D
Fire Sprinkler head adjustments due to TIs
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
Lessor N/A Lessor Lease 5.09D
40 Installation of independent or stand alone Fire suppression system(s) in government space in addition to building supression system (clean agent sytems, non-water, ect)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
41 Regular certification of government independent / stand alone fire suppression system(s) -as required
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
42 Regular inspection of government's independent / stand alone fire suppression system(s) -as required
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
43 Installation of fire exstinguishers within government space Yes No TI N/A N/A N/A N/A N/A Lessor CDs & Specs
44 Regular inspection of fire exstinguishers within government space Yes No Standard Operating N/A N/A N/A N/A Standard N/A AHJ regulations
45 Replacement, repair, filling of fire exstinguisher within government space Yes No Standard Operating N/A N/A N/A N/A Standard N/A AHJ regulations
Air / Gases
Installation of Non-laboratory compressed air system (wood & metal shop, etc)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Installation of Vacuum / Dust collection system
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
48 Installation of Laboratory gas systems: nitrogen, liquid nitrogen, helium, argon, O2, C02, hydrogen, methane, ultra zero air - others as required
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A Lease 3.51
49 Service to refill gas cylinders and connect in storage room No Yes N/A N/A N/A N/A N/A N/A NOAA As needed
Water
Installation of Safety showers
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Regular certification of Safety showers
No Yes Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
Seattle, WA
Date Revised: 5/2/2024
Equipment
Responsibility
Lessor Responsible
NOAA
Responsible
Cost Component
Repair during warranty
Under Lessor Warranty?
Warranty Expiration Date
Replacement or repair costs after warranty
OP cost Preventative Maintanence
(PM)
Reference
Regular inspection of Safety showers - to include regular flushing (minimum monthly)
No Yes Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
Installation of Emergency eye wash stations
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Regular certification of Emergency eye wash stations
No Yes Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
55 Regular inspection of Emergency eye wash stations - to include regular flushing (minimum weekly)
No Yes Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
Emergency eye wash stations located inside of labortories will be managed by NOAA
No Yes N/A N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
57 Installation of plumbing system (potable water) in Tenant space including all controls and all sub-systems, controls, and fixtures for domestic water and sewer.
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
58 Regular inspection of plumbing system (potable water) in Tenant space including all controls and all sub-systems, controls, and fixtures for domestic water and sewer.
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA Standard Lessor O&M manual, manufacture's specs
Installation Stand-alone ice makers (connected to potable water)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Regular inspection of Stand-alone ice makers (connected to potable water)
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
Regular cleaning of Stand-alone ice makers (connected to potable water)
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
62 Installation of refrigerators including water filtration and ice maker (connected to potable water)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
63 Regular inspection of refrigerators including water filtration and ice maker (connected to potable water)
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
64 Regular cleaning of refrigerators including water filtration and ice maker (connected to potable water)
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
Installation of Laboratory (non potable) water systems: reverse osmosis (RO), deionizer systems (DI), pure water, nano water systems, ect including all sub-systems, controls, fixtures, and commissioning
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Regular certification of Laboratory (non potable) water systems: reverse osmosis (RO), deionizer systems (DI), pure water, nano water systems, ect including all sub-systems, controls, fixtures
Yes No Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
Regular inspection of Laboratory (non potable) water systems: reverse osmosis (RO), deionizer systems (DI), pure water, nano water systems, ect including all sub-systems, controls, fixtures
Yes No Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
Installation of Instant hot and under counter water heaters in government space
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A Lessor O&M manual, manufacture's specs
Installation of Garbage disposals in government space
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A Lessor O&M manual, manufacture's specs
HVAC
Installation of air handling units in addition to those required for an open office layout in order to meet TI requirements: CRAC units, A/C units for UPS systems, DX cooling systems, heat exchangers for NOAA equipment cooling, ect.
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Seattle, WA
Date Revised: 5/2/2024
Equipment
Responsibility
Lessor Responsible
NOAA
Responsible
Cost Component
Repair during warranty
Under Lessor Warranty?
Warranty Expiration Date
Replacement or repair costs after warranty
OP cost Preventative Maintanence
(PM)
Reference
Regular inspection and maintainace of air handling units in addition to those required for an open office layout in order to meet TI requirements: CRAC units, A/C units for UPS systems, DX cooling systems, heat exchangers for NOAA equipment cooling, ect.
Yes No Above-Standard
Operating Lessor N/A N/A NOAA Above-Standard Lessor
O&M manual, manufacture's specs
72 Recurring replacement of HVAC filters within government space for all HVAC units requiring filters.
Yes No Standard Operating Lessor N/A N/A N/A Standard Lessor O&M manual, manufacture's specs
Electrical
73 Installation of specialty lighting driven by agency requirements - includes special spectrum, temperature and intensity lights, UV lights, lighting for art work, ect. (government space)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A Lessor CDs & Specs
74 Installation of UPS systems for NOAA space (Data Center, LAN rooms, Telecom Rooms, ect) to include batteries and battery voltage monitoring equipment.
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
75 Regular inspection of UPS systems for NOAA space (Data Center, LAN rooms, Telecom Rooms, ect) to include batteries and battery voltage monitoring equipment.
No Yes TI N/A N/A N/A N/A N/A NOAA O&M manual, manufacture's specs
Installation of Backup generator for NOAA space
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Regular certification / testing of Backup generator for NOAA space
Yes No Above-Standard
Operating N/A N/A N/A NOAA Above-Standard Lessor
O&M manual, manufacture's specs
Regular inspection of Backup generator for NOAA space
Yes No Above-Standard
Operating N/A N/A N/A NOAA Above-Standard Lessor
O&M manual, manufacture's specs
Installation of Public address system- not associated with fire alarm system
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
Lessor N/A N/A CDs & Specs
80 Installation of high-volume freezer farm and Chemically Preserved Archive Specimen Storage Room
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
81 Inspection of high-volume freezer farm and Chemically Preserved Archive Specimen Storage Room
Yes No Above-Standard
Operating N/A N/A N/A NOAA Above-Standard Lessor
O&M manual, manufacture's specs
Equipment & Systems
Installation of biosafety and fume hoods and exhaust
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Regular certification / inspection and regular maintenance of all biosafety cabinets & fume hoods to include exhaust
Yes No Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor
O&M manual, manufacture's specs
84 Functional perfomance test prior to use of of all biosafety cabinets & fume hoods to include exhaust
No Yes N/A N/A N/A N/A N/A N/A N/A O&M manual, manufacture's specs
85 Regular Cleaning of of all biosafety cabinets / fume hoods associated with use - no expected janitorial
No Yes N/A N/A N/A N/A N/A N/A N/A O&M manual, manufacture's specs
Installation Overhead host rails
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A N/A
Monthly inspection, documentation, and regular maintenance of overhead hoist rails in government space - per OSHA requirements
Yes No Above-Standard
Operating N/A N/A N/A N/A Above-Standard Lessor N/A
88 Functional daily perfomance test prior to use of overhead rail hoist per OSHA requirements. No Yes N/A N/A N/A N/A N/A N/A NOAA N/A
Installation of AV system including all controls and all sub-systems (controls, fixtures, etc.)
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A NOAA CDs & Specs
Seattle, WA
Date Revised: 5/2/2024
Equipment
Responsibility
Lessor Responsible
NOAA
Responsible
Cost Component
Repair during warranty
Under Lessor Warranty?
Warranty Expiration Date
Replacement or repair costs after warranty
OP cost Preventative Maintanence
(PM)
Reference
Installation of Public address system- not associated with building fire alarm system
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A NOAA CDs & Specs
Installation of anti-vibration floor systems maintainance free type - as required
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA N/A N/A CDs & Specs
Installation of centralized acid neutralization tank
Yes No TI Lessor Yes
Manufacturers warranty or agreead upon schedule, whichever is greater
NOAA Above-Standard Lessor O&M manual, manufacture's specs
Maintenance of centralized acid neutralization tank
Yes No TI Lessor N/A N/A N/A Above-Standard Lessor O&M manual, manufacture's specs
Government Furnished Equipment
Autoclave and all sub-systems, controls, fixtures, and replacement parts
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
Freezers & ultra low freezers
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
Vibration isolation tables / bases for equipment - identfied as NOAA provided in the POR.
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs ovens - lab equipment used to sterilize glassware, ect
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
Furniture - personal property
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
First Aid Kits
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
AED(s)
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
General wall monitors and wall brackets to hold monitors
No Yes NOAA GFE NOAA N/A N/A NOAA N/A NOAA O&M manual, manufacture's specs
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