09 - 10991 VA Vendor File Request Form 1-15-25.pdf

FOR QUESTIONS REGARDING THIS FORM:

NVF CONTACT INFORMATION:

VA-FSC CUSTOMER ENGAGEMENT:

PHONE: 512-460-5380

EMAIL: VAFSCCSHD@VA.GOV

FOR ALL OTHER INQUIRIES:

CUSTOMER CARE CENTER: 1-877-353-9791

STATION CARE CENTER: 1-866-372-1141

SUBMIT ALL DOCUMENTATION VIA:

SECURE FAX: 512-460-5221

OMB Approved No. 2900-0846 Respondent Burden: 15 Minutes Expiration Date: 01-31-2024

VA-FSC VENDOR FILE REQUEST FORM

DATE (MM-DD-YYYY)

NEW UPDATE

VA FACILITY INFORMATION

STATION NUMBER

STATION CONTACT

NCA VHA VBA

PAYEE/VENDOR INFORMATION

COMMERCIAL VENDOR REGISTERED IN SAM.GOV

(Required IAW FAR 4.1102)

UNIQUE ENTITY IDENTIFIER (UEI)

STATION PHONE NUMBER STATION FAX NUMBER

STATION EMAIL ADDRESS

EFT IDENTIFER

SSN/TIN

PAYEE/VENDOR TYPE (Select one)

C - COMMERCIAL/ALAC

E - EMPLOYEE

F - FEDERAL AGENCY

FACTS ID

O - FOREIGN

NPI

SMALL BUSINESS - PAYEE/VENDOR MUST BE QUALIFIED AS SMALL

BUSINESS IN SAM OR FURNISH SBA CONFIRMATION

I - INDIVIDUAL/HONORARIUM

V - VETERAN

CAREGIVER

A - AGENT CASHIER

U - UTILITY

MEDICAL PROVIDER

PAYEE/VENDOR NAME

DBA

MISCELLANEOUS ACTIONS (Select one)

WINRS ASSIGNMENT OF CLAIMS

(All applicable documents)

BILL OF COLLECTIONS SETTLEMENT/TORTS

LGY ACCOUNT #

PRIVACY ACT STATEMENT

The following information is provided to comply with the Privacy Act of 1974 (P.L. 93-579). All information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 CFR 210. This information will be used by the Treasury Department to transmit payment data, by electronic means to vendor's financial institution.

Failure to provide the requested information may delay or prevent the receipt of payments through the Automated Clearing House Payment System.

AUTHORIZED REPRESENTATIVE NAME

EMAIL ADDRESS

PHONE NUMBER

CURRENT ADDRESSS (Include Street, City, State and Zip Code)

PREVIOUS ADDRESSS (Include Street, City, State and Zip Code)

EFT/ACH (Required IAW 31 CFR Part 208)

BANK NAME

BANK ADDRESSS (Include City, State and Zip Code)

NINE-DIGIT BANK ROUTING NUMBER

ACCOUNT NUMBER

ACCOUNT TYPE

CHECKING SAVINGS

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE

VA FORM

MAR 2022

NORMAL PROCESSING TIME IS 3 - 5 BUSINESS DAYS. WE DO NOT ACCEPT INVOICES

10091 Page 1

Instructions for FMS Vendor File Request Form

1. NEW box option - Check box if you are a new vendor not in the FMS system.

2. UPDATE box option - Check box if you are an existing vendor in the FMS system.

VA Facility Information

3. Station # - This portion pertains to the VA Station submitting this form, provide your station 3 digit station number. FOR STATION USE ONLY

4. Station Contact Name - VA Station employee. FOR STATION USE ONLY

5. Station Phone - VA Station employee direct number. FOR STATION USE ONLY

6. Station Fax Number - VA Station fax number. FOR STATION USE ONLY

7. Station Email - VA Station employee work email address. FOR STATION USE ONLY

8. Payee/Vendor Type - Check the appropriate Payee/Vendor Type box. REQUIRED

9. Miscellaneous Actions - Check the appropriate Payee/Vendor Type box, some additional documentation required. OPTIONAL

• LGY Vendors - USE ONLY IF LGY. Include the 6 digit account number.

• Assignment of Claims - USE ONLY IF CONTRACTING OFFICER. Include Notice of Assignment & Instrument of Assignment.

• Federal Vendors - USE ONLY IF FEDERAL AGENCY. Include the 2 digit Facts.

• Foreign Vendors- USE ONLY FOR FOREIGN COUNTRY. Include W8Ben with foreign identification number.

Payee/Vendor Information

9. Commercial Vendor Registered in SAM.gov - If you are registered in System of Awards Management (SAM) with UEI Identifier check this box.

10. UEI # - Unique Entity Identifier is (12) character, alphanumeric data element assigned by SAM.gov.

IF REGISTERED IN SYSTEM OF AWARDS MANAGEMENT - REQUIRED

11. EFT INDICATOR - Electronic Funds Transfer Indicator used to identify additional bank accounts associated with a single SAM.gov registration. OPTIONAL

12. SSN/TIN - The Social Security Number (SSN) is the nine-digit number. The Tax Identification Number (TIN) is the nine-digit number which is either an Employer Identification Number (EIN); complete this section with SSN, TIN, EIN or ITIN. REQUIRED

13. NPI - A standard 10 digit unique identifiers for medical providers only, complete this section if applicable.

MEDICAL PROVIDERS ONLY - REQUIRED

14. Small Business - Check box if applicable. OPTIONAL

15. Vendor Name - Provide legal name as it is on file with the IRS. REQUIRED

16. DBA - Doing Business As name complete if applicable. OPTIONAL

17. Authorized Representative Name - Name of Person authorized to make changes on the payee/vendor's behalf. REQUIRED

18. Email - Authorized Representative email address. REQUIRED (Caregivers/Veterans exempted if no email address.)

19. Phone - Authorized Representative phone number. REQUIRED

20. Current Address - Provide your most current address, city, state & zip code. REQUIRED

21. Previous Address - Provide previous address, city, state and zip code. REQUIRED FOR ADDRESS CHANGES

EFT/ACH (REQUIRED IAW 31CFR Part 208)

22. US. Bank Name - provide financial institution name city, state & zip code. REQUIRED

23. US. Nine-Digit Bank Routing Number - Provide 9 digit routing number from check ( DO NOT use Deposit slip routing number). REQUIRED

24. US. Account # - Provide bank account number maximum 17 digits. REQUIRED

25. Account Type - Check appropriate box that is associated with account number provide above. REQUIRED

26. Name & Title of Authorized Representative - Printed Name. REQUIRED

27. Signature of Authorized Representative - HANDWRITTEN SIGNATURE REQUIRED

Please fax the completed form to 512-460-5221 for processing.

PRIVACY ACT NOTICE:

The following information is provided to comply with the Privacy Act of 1974 (P.L. 93-579). All information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 CFR 210. This information will be used by the Treasury Department to transmit payment data, by electronic means to vendor's financial institution. Failure to provide the requested information may delay or prevent the receipt of payments through the Automated Clearing House Payment System.

RESPONDENT BURDEN:

The Nationwide Vendor File Division needs this information to establish, modify/change your VA Vendor Record. 31 U.S.C. 3322 and 31 CFR 210, allow us to ask for this information. We estimate that you will need an average of 15 minutes to review the instructions, find the information, and complete this form. VA cannot conduct or sponsor a collection of information unless a valid OMB control number is displayed. You are not required to respond to a collection of information if this number is not displayed. Valid OMB control numbers can be located on the OMB Internet Page at www.reginfo.gov/public/do/PRAMain.

VA FORM 10091, MAR 2022 Page 2

November 20, 2024

VA-FSC Vendor File Request Form (VA Form 10091)- Digital Instructions

The Financial Services Center (FSC) has introduced a digital version of the VA Form 10091 (VA-FSC Vendor File Request Form) that is available through the FSC’s Customer Engagement Portal (CEP).

Please note that vendors (Commercial, Individual, and VA employee) must first register with id.me to take advantage of the new digital VA Form 10091 you can click on the CEP link at https://www.cep.fsc.va.gov/; This will take you to the appropriate site for id.me to start the webform process.

Commercial Non-System of Award Management (SAM) vendor accessing CEP is limited to ONLY the digital VA Form 10091. Non-SAM Commercial Vendors will NOT be allowed to access the CEP and will not have access to obtain reports or check on payments in CEP if they are not actively registered in the SAM.

VA encourages all Non-SAM Commercial Vendors to register for a SAM account at the following https://sam.gov//.

SAM registration provides additional security protections against security risks of potential fraudsters. It also minimizes the need to call the Financial Services Center’s Help Desk for payment history or statuses.

The digital form does not change how and when the VA Form 10091 is used. Instead, it provides our customers another method to complete the vendorization process if the user is registered through ID.me.

If vendors (Commercial and Individual) have questions, contact VA Customer Care Center at 1-877-353-9791 option 2 or vafsccshd@va.gov.

NOTICE: ACTION “MAY BE” REQUIRED:

1. VA Webform 10091 through CEP platform For all vendors (SAM; System for Award Management or Non-SAM) that are ID.Me (https://www.id.me/) registered at https://www.cep.fsc.va.gov/ . Note: ONLY active System for Award Management (SAM) /CEP Commercial Vendors will have access to Payment History.

2. Commercial vendors seeking invoice or payment status can log into their Tungsten Network account at https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ https://www.cep.fsc.va.gov/ https://sam.gov/ mailto:vafsccshd@va.gov https://www.id.me/ https://www.cep.fsc.va.gov/ https://www.tungsten-network.com/customer-campaigns/veteransaffairs/