017810 Project Record Documents.docx

Project Name Project Location PCN #

[Div 1 Reviewer/Writer Instructions: 1. Turn ON Show/Hide feature in the Home tab to see any hidden instructions that may be embedded in each specification. Turn OFF after completing your final version. 2. Comments in [ ] are guidance for spec. writers to consider during the design phase. Delete in final version.] Retain this section if the "Record Document Submittals" article is not included in Section 017700; use this section for large projects with requirements for detailed records. Coordinate further with 013000 ePM and 013600 COBie sections.

SECTION 017810 - PROJECT RECORD DOCUMENTS

[Note to the Spec. Writer: Edit whether using CAD or BIM generated project documents.]

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes administrative and procedural requirements that the Contractor must perform with regards to Project Record Documents. These include but are not limited to those defined in Part B. Electronic records that show identifiable changes shall be done. The following normally must be included, and the Contractor is required to show any other changes not listed below:

B. All electronic project record documents shall be uploaded to GSA’s electronic Project Management (ePM) system.

Edit, delete and add to the following subparagraphs to suit project. Correspondingly edit articles that follow. .

1. Marked-up copies of Contract Drawings.

2. Marked-up copies of Shop Drawings.

3. Newly prepared record drawings.

4. Marked-up copies of Specifications, addenda, and Change Orders.

5. Marked-up Product Data submittals.

6. Record Samples.

7. Field records for variable and concealed conditions.

8. Record information on Work that is recorded only schematically.

9. Operating manuals with a schematic diagram, sequence of operation, and system operating criteria for each system installed. Training materials and videos. Equipment maintenance manuals with complete information for all major components.

10. LEED certification documentation.

11. Computer Aided Design (CAD) drawings.

12. Building Information Model(s) (BIM).

C. Maintenance of Documents and Samples: Store both electronic media and hard copy Record Documents and samples in the field office apart from the Contract Documents used for construction in clean, dry conditions. They shall be readily accessible. Do not use Project Record Documents for construction purposes. All electronic Project Record Documents should be uploaded to ePM.

[For projects where BIM is being used, include the following]

1.2 RECORD BUILDING INFORMATION MODEL (BIM)

A. All BIM models shall be accessible to the GSA throughout project delivery, and final BIM submissions are the property of the GSA. Comply with the current GSA BIM Guide Series. ( www.gsa.gov/BIM) [Go to this web page, print out latest series and attach to solicitation—coordinate with your contracting officer.] For projects where BIM is provided by the Government (e.g. Master model), Contractor shall use the provided BIM to record the changes in the BIM, specifications, and any other pertinent information. For projects where no BIM is available, Contractor shall provide BIM deliverable in accordance with the GSA BIM Guide Series. The contents of the BIM shall be such that the BIM shall be the source for 2D documents. When a finer level of detail is required, the BIM shall be the central source for 2D details and/or be modeled in greater detail to accommodate the specific requirements. Provide the Final BIM including 3D As-Built model(s) and other pertinent data to the Government along with the other required documents specified herein.

1. The Contractor shall work collaboratively with the Architect/Engineer to develop the Record BIM during construction to ensure that it reflects an up to date record of actual physical conditions of as-built construction.

2. The Contractor shall verify Record BIM for accuracy and prepare all associated data properly labeled, organized and linked to the model. The Record BIM shall be subjected to approval by Contracting Officer prior to acceptance.

3. The Record BIM shall be submitted in both the native format of the BIM authoring application and Industry Foundation Classes (IFC) format.

B. The final BIM submission Industry Foundation Classes (IFC) files must comply with the Construction Operations Building Information Exchange (COBie) version 2 Model View Definition as specified by the Whole Building Design Guide, a program of the National Institute of Building Sciences (NIBS). All data must be classified according to section 013600 Construction Operations Building information exchange.

1.3 RECORD DRAWINGS

A. Markup Procedure: During construction, the Contractor shall maintain a set of black-line white prints of Contract Drawings and Shop Drawings for Project Record Document purposes. Contractor shall mark these Drawings to show all changes that have been done. If BIM is not used, Contractor shall maintain a copy of the Contract Document CAD files showing these changes to the physical conditions.

1. Mark record prints of Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions sufficient to construct the changes. Where Shop Drawings are marked, show cross-reference on Contract Drawings location. Identify each change to coordinate with accompanying, if any, Record Documents.

2. Mark hard copy record sets with red erasable colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

3. Both the bound, organized, and labeled hard copies and the electronic media shall be submitted prior to Final Acceptance.

Retain following paragraph if applicable.

4. The Contractor is responsible for any printing costs associated with Project Record Drawings. The Contractor shall submit a preliminary set of record drawings (BIM or CAD) for review and acceptance. Before copying and distributing, submit corrected documents and the original marked-up prints to the Government for review and acceptance. If acceptable, the government will return the original marked-up prints to the Contractor for organizing into sets, printing, binding, and final submittal.

Revise number of prints in the following paragraph if required for the project.

B. [Edit in accordance with latest GSA CAD and/or BIM and COBie policies.] Copies Distribution: After completing the preparation of [BIM or CAD] Record Documents, the Contractor shall provide electronic media of each drawing, whether or not changes and additional information were recorded. These full sets will be the hard copy of record drawings for filing purposes; they are not intended for use in later maintenance on the facility. Organize the copies into manageable sets. Include appropriate identification, including titles, dates, and other information on the cover sheets.

5. Organize and bind original marked-up set of prints that were maintained during the construction period in the same manner.

6. Organize record into sets matching the print sets. Place these sets in durable tube-type drawing containers with end caps. Mark the end cap of each container with suitable identification.

7. Submit the marked-up record set, transparencies, and the copy sets to the Contracting Officer for the Government's records.

C. Newly Prepared Construction Drawings into Record Drawings: When neither the original Contract Drawings nor Shop Drawings are not suitable for converting into ion, record drawings prepare new drawings instead of following procedures specified in part A.. These new drawings will be fully developed as contract drawings. New drawings may be required when a Change Order is issued as a result of accepting an alternate, substitution, or other modification.

1. Provide Drawings in a scale that allows for the scope of detailing and notations required to record the actual physical installation and its relationship to other construction.

2. When completed and accepted, integrate newly prepared Drawings with procedures specified for organizing, copying, binding and submitting record drawings.

1.3 RECORD SPECIFICATIONS

Revise the number of copies in the following paragraph if required for the project.

A. During the construction period, the Contractor shall maintain the Project Specifications, including addenda and other modifications issued, for Project Record Document purposes.

1. Mark the Specifications or provide new or edited Specifications to indicate the actual installation where the installation varies from that indicated in Specifications. Provide dates and other identifying information to discriminate them from the existing Specifications. These shall be fully coordinated with the other contract documents.

Retain the following sub-subparagraphs or edit or delete to suit project requirements.

a. In each Specification section where products, materials or units of equipment are specified or scheduled, mark the copy with the proprietary name and model number of the product furnished.

b. Record the name of the manufacturer, supplier, installer, and other information necessary to provide a record of selections made and to document coordination with record Product Data submittals and maintenance manuals.

c. Give particular attention to substitutions, selection of product options, and information on concealed installations that would be difficult to identify or measure and record later.

2. Upon completion of markup, submit above mentioned Record Specifications to the Government in electronic [and hard copy?] mediums.

1.4 RECORD PRODUCT DATA

A. During the construction period, maintain one copy of each Product Data submittal.

1. Mark Product Data to indicate the actual product installation where the installation varies from that indicated in Product Data submitted. Include changes in the product delivered to the site and changes in manufacturer's instructions and recommendations for installation.

2. Give particular attention to information about concealed products and installations that cannot be readily identified and recorded later.

3. Note related Change Orders and markup of Record Drawings, where applicable.

4. Upon completion of markup, submit a complete set of record Product Data to the Government. Where record Product Data is required as part of maintenance manuals, submit marked-up Product Data as an insert in the manual instead of submittal as record Product Data.

5. Where BIM is used, individual Product Data in PDF format shall be linked to individual components in the record BIM and shall be compliant to section 013600 Construction Operations Building information exchange.

B. BIM Files: Provide the Government the BIM that has been established and updated throughout the course of construction. The final BIM submission IFC files must comply with the Construction Operations Building Information Exchange (COBie) version 2 Model View Definition as specified by the Whole Building Design Guide, a program of the National Institute of Building Sciences (NIBS). All data must be classified according to section 013600 Construction Operations Building information exchange.

Retain the following article if project includes samples that may be critical for future work.

1.5 RECORD SAMPLE SUBMITTAL [Define further, check Agreement.]

A. Immediately prior to the date of Substantial Completion, the Contractor shall meet with the Contracting Officer's Representative at the site who shall determine which of the Samples maintained during the construction period shall be transmitted to the Government for record purposes.

B. Comply with the Government's instructions for packaging, identification marking and delivery to the Government's sample storage space. Dispose of other samples in a manner specified for disposing of surplus and waste materials.

1.6 MISCELLANEOUS RECORD SUBMITTALS

A. Refer to other Specification sections for miscellaneous record-keeping requirements and submittals in connection with various construction activities. Prior to Final Acceptance, complete Miscellaneous Records and place in good order, properly identified and bound or otherwise organized to allow for use and reference.

B. Miscellaneous Records include, but are not limited to, the following:

Edit, delete and add to the following subparagraphs to suit the project.

1. Field records on excavations and foundations.

2. Field records on underground construction and similar work.

3. Survey showing locations and elevations of underground lines.

4. Invert elevations of drainage piping.

5. Surveys establishing building lines and levels.

6. Authorized measurements utilizing unit prices or allowances.

7. Records of plant treatment.

8. Ambient and substrate condition tests.

9. Certifications received in lieu of labels on bulk products.

10. Batch mixing and bulk delivery records.

11. Testing and qualification of tradespersons.

12. Documented qualification of installation firms.

13. Load and performance testing.

14. Inspections and certifications by governing authorities.

15. Leakage and water-penetration tests.

16. Fire-resistance and flame-spread test results.

17. Final inspection and correction procedures.

18. Energy and daylighting modeling documentation.

19. Waste management records.

20. LEED certification documentation.

C. Submit to the Government.

PART 2 - PRODUCTS (Not Applicable) PART 3 - EXECUTION (Not Applicable)

END OF SECTION 017810

FY15 Update Oct. 1, 2014 Project Record Documents 017810 - 2 image1.png