013200 Construction Progress Documentation.pdf

Robert C Weaver Federal Building, Granite Façade Repairs, Phase 2 Washington, DC Project Number # VDC00213

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain schedules and reports required for documenting the progress of construction during performance of the Work.

B. Coordinate the timing for preparation and processing of schedules and reports with the performance of other construction activities, and maintain a consistent and logical correlation between updated schedules and reports.

C. All construction progress documentation should be created and transmitted electronically into GSA’s electronic Project Management (ePM) database system.

1.2 SCHEDULE OF INSPECTIONS AND TESTS

A. Prepare and submit a schedule of inspections, tests and similar services required by the Contract Documents to be provided along with the Design-Build Contractor’s design submissions.

B. Contractor shall coordinate the schedule of inspections and tests with the Construction Schedule and other related documents. Prepare the schedule in tabular form, including but not limited to the following information:

1. Specification section number.

2. Description.

3. Identification of applicable standards.

4. Identification of methods to be used.

5. Number of inspections, tests or similar services.

6. Time schedule or time span.

7. Responsible entity.

8. Requirements for taking samples.

9. Unique characteristics.

C. Distribution: Submit in ePM electronic copies of the schedule of inspection and tests to the Contracting Officer, entities designated by the Contracting Officer, and each party involved in performance of portions of the Work where inspections, tests and similar serviced are required.

1.3 SCHEDULE OF SUBMITTALS

A. Prepare and submit a schedule of submittals required by the Contract Documents to be provided along with the Design-Build Contractor’s design submissions.

B. Contractor shall create in ePM the schedule of submittals and other related documents. Prepare the schedule in tabular form, including but not limited to the following information:

1. Design-Build Contractor’s Design submissions as required in the Contract Requirements, including design data and calculations.

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2. All survey drawings specified in Division 1 Section, “Execution Requirements.”

3. All product data required in the approved Design-Build submission specifications, including

Manufacturer’s instructions.

4. All shop drawings required in the approved Design-Build submission specifications.

5. All samples required in the approved Design-Build submission specifications.

6. All certifications of compliance or conformance required in the approved Design-Build submission specifications.

7. All close out data specified in Division 1 Section, “Closeout Procedures”.

1.4 REPORTS

A. Daily Construction Reports: Prepare electronic daily construction report recording the following information concerning but not limited to events at the site. All daily reports are to be uploaded to GSA’s ePM. All reports shall include:

1. List of subcontractors at the site.

2. List of separate contractors at the site.

3. Count of personnel at the site.

4. High and low temperatures, general weather conditions.

5. Accidents.

6. Meetings and significant decisions.

7. Unusual events (see Unusual Event Reports below).

8. Stoppages, delays, shortages, and losses.

9. Meter readings and similar recordings.

10. Emergency procedures.

11. Orders and requests of governing authorities.

12. Change Orders received or implemented.

13. Services connected or disconnected.

14. Equipment or system tests and startups.

15. Partial completions or occupancies.

16. Summary of all work performed.

17. Indicate the name and contact information of the person(s) responsible for walking and signing off on all scaffolding in use the day of the report’s generation.

B. Material Location Reports: At not more than weekly intervals, prepare a comprehensive list of materials delivered to and stored at the site. The list shall be cumulative, showing materials previously reported plus items recently delivered. Include a statement of progress on and delivery dates for materials or items or equipment fabricated or stored away from the site. Within 7 Calendar days submit copies of the list to the Contracting Officer (CO) or Contracting Officer's Representative (COR).

C. Field Correction Reports: When the need to take corrective action requires a departure from the Contract Documents, prepare a detailed report. Include a statement describing the problem and recommended changes. Indicate reasons the Contract Documents cannot be followed. Within 7 Calendar days submit a copy to the Contracting Officer or Contracting Officer's representative for approval.

D. Unusual Event Reports: When an event of an unusual and significant nature occurs at the site, prepare a detailed report. List the chain of events, persons participating, the response by the Contractor's personnel, evaluation of the results or effects, and similar pertinent information.

Within two calendar days of the date of the unusual event, the Contractor shall submit a copy of this report to the Contracting Officer and/or the Contracting Officer's representative. Advise the

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Contracting Officer and/or the Contracting Officer's representative in advance when such events are known or predictable.

E. Security Clearance Tracking Reports: Refer to Section 015930 for HSPD-12 suitability investigation requirements for Contract employees requiring access to the facility. For the duration of the Period of Performance, the Contractor shall be responsible for maintaining a list of all of its personnel (including those of the AE’s personnel and consultants as well as the Contractor’s subcontractors) who require access to the facility, and who are submitted to the Government for an HSPD-12 suitability investigation. The Contractor’s report shall include the following information for each person being tracked:

1. The generated date of the report

2. The first name, middle initial, and last name of each person submitted

3. The name of the firm for which the person being tracked works

4. The name and contact information of the FSO for the person being tracked

5. The date the person was submitted to the Government

6. Whether the individual has received a preliminary fitness determination

7. The date of receipt of the preliminary fitness determination

8. Whether the individual has received a credential (i.e.: badge)

9. Whether the individual has received a final fitness determination

10. The date of receipt of the final fitness determination

Reports shall not include Personally Identifiable Information or other Controlled Unclassified Information.

As often as there are changes to this report, but no more frequently than once every two weeks, the Contractor shall provide an update to this report to the Contracting Officer’s Representative.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION (Not applicable)

END OF SECTION 013200

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