00015787 Preliminary Results.xlsx

This is a preliminary bid tabulation document for an Invitation to Bid (ITB) issued by the Oregon Department of Transportation (ODOT) for a roof replacement project at the Prineville Maintenance Station. The project scope involves complete removal and installation of a new standing seam metal roofing system with concealed fasteners and mechanically locked seams installed over the existing roof on a sub-purlin system. The base bid is a single lump sum item covering all labor, materials, equipment, and supervision necessary to complete the work in accordance with project plans, specifications, and applicable building codes, with work to include installation of new flashing systems at all roof penetrations and compliance with project schedules, safety regulations, and quality control protocols. The base bid does not include snow guards. An additive alternate (Alternate Addition 1) provides for the supply and installation of snow guards as a separate lump sum item. The bid closing occurred on February 25, 2026, at 10:30 AM, with nineteen bidders submitting proposals. The tabulation lists all submitted bids, with base bid prices ranging from $75,000.00 (Excel NW LLC, lowest) to $190,740.00 (highest), and snow guard alternate prices ranging from $2,000.00 to $17,936.60, with one bidder (Buck Canyon Construction LLC) submitting no bid for the alternate. The document explicitly notes that the bid tabulation is preliminary and not an indicator of award.

The pricing structure is based on lump sum bids for both the base scope and the optional snow guard alternate. No incumbent vendor information is provided. The document indicates that available funding may be limited and insufficient to construct the entire scope, which is why the additive alternate structure has been implemented to maximize work completion within budgetary constraints. Award will be made to the responsible bidder submitting the lowest responsive bid. Substantial completion is required by July 1, 2026, with final completion required by July 15, 2026. The contractor must maintain performance and payment bonds equal to the contract price and commercial general liability insurance with combined single limits of $2,000,000 per occurrence and $4,000,000 annual aggregate. Liquidated damages of $300.00 per calendar day will be assessed for each day beyond the substantial completion date. Work shall be performed weekdays between 6:00 AM and 6:00 PM, excluding weekends and state holidays unless otherwise approved.