00015787 Intent To Award.xlsx

This Intent to Award document pertains to the Oregon Department of Transportation's (ODOT) general contractor procurement for a roof replacement project at the Prineville Maintenance Station located at 3571 NE 3rd Street, Prineville, Oregon. The primary scope of work involves complete removal and replacement of the existing roof with a standing seam metal roofing system featuring concealed fasteners and mechanically locked seams installed over existing roofing on a sub-purlin system using the Over Ezee system. The project requires installation of Taylor Metal Products MS-200 mechanically seamed 22-gauge metal roof panels with 18-inch width striated profile in Kynar 500 paint finish, engineered 16-gauge galvanized sub-purlins, ridge caps, eave flashings, butyl sealant, and flashing systems at roof penetrations. A voluntary pre-bid conference was scheduled for February 5, 2026, at 11:00 AM at the maintenance station, with a bid submission deadline of February 17, 2026, through the OregonBuys eProcurement system. Substantial completion is required by July 1, 2026, with final completion by July 15, 2026. Work shall be performed weekdays between 6:00 AM and 6:00 PM, excluding weekends and state holidays unless approved, and the contractor must contact the ODOT Project Manager at least 10 business days prior to commencing work.

Award will be made to the lowest responsive bid from a responsible bidder who maintains active Oregon Construction Contractors Board (CCB) licensing, with all subcontractors similarly licensed before work commences. The contractor must comply with BOLI prevailing wage rates for Crook County (Region 10) and maintain performance and payment bonds equal to the contract price, commercial general liability insurance with $2,000,000 per occurrence and $4,000,000 annual aggregate limits, and commercial automobile liability insurance with $1,000,000 combined single limits. Retainage will not exceed five percent of progress payments in accordance with Oregon statutes, and liquidated damages of $300.00 per calendar day will be assessed for delays beyond the substantial completion date. The contract includes one additive alternate for supply and installation of snow guards that will be selected if funding allows. No specific contract award value or budget range is disclosed; however, ODOT has indicated that available state funding may be limited and insufficient for the entire scope, which is why the additive alternate structure has been implemented to maximize work completion within budgetary constraints. No incumbent vendor information or existing contract details are provided in the procurement documentation.